Cabinet of Ministers Regulations No. 174 in Riga in 2006 (February 28. 40. § 12) Grant project competition "Latvian public education about development cooperation and the promotion of public support for the Republic of Latvia on the implementation of development cooperation policy" rules Issued in accordance with the Cabinet of Ministers of 14 law equipment of the first paragraph of article 3 i. General questions 1. determines the grant project competition "Latvian public education about development cooperation and the promotion of public support for the Republic of Latvia on the implementation of development cooperation policy" (hereinafter referred to as the competition) and the project preparation procedures. 2. the objectives of the competition are: 2.1. public education on development cooperation;
2.2. Latvia supports the promotion of the Republic of Latvia on the implementation of development cooperation policy. 3. the duration of the Contest are the following: 3.1 the invitation to tender;
3.2. provision of information about the competition;
3.3. project preparation;
3.4. application and submission of the design;
3.5. the evaluation of the application;
3.6. the adoption of the decision and notification of the results of the competition;
3.7. the grant contract. 4. the Grant is a grant payment to the beneficiary for the implementation of the project that is not clouded by binding commercial and development cooperation policy. 5. The applicant is the person applying for participation in the contest. The applicant may be a person in accordance with the Cabinet of Ministers of 25 October 2005 rule no. 807 "rules on the grant program implementation, management, monitoring and control of development cooperation policy" (further-the grant rules) paragraph 3 shall be entitled to be beneficiaries of the grant. 6. to participate in the contest and receive a grant, the applicant according to the rules of the competition prepare a draft, which is intended to achieve this provision, in paragraph 2, the above objectives. 7. the Grant is awarded to the applicant, who is recognized as the contest winner and contracted in the grant agreement. 8. Entering into a contract, grant, the applicant undertakes to implement the project and prepared to use allocated grant funding. 9. The project site is the Republic of Latvia. II. the invitation to tender 10. Ministry of Foreign Affairs of the Republic of Latvia (hereinafter the Ministry) announcing the contest rules 10 grants in accordance with the procedure laid down in paragraph. 11. The Ministry shall publish a call for proposals the Ministry of Finance website on the internet (URwww.mfa.gov.lv). III. Provision of information about the contest 12. All interested parties are entitled to receive additional information about the contest. 13. If the Ministry from stakeholders have received a written request with questions about the competition, the five days of the receipt of the written response prepared and electronically or by fax, as well as by post, send it to the person who submitted the request. 14. The response to be available to all interested parties, the Ministry shall publish the Ministry's website on the internet without giving the questioner. 15. The notice of invitation to tender for the Ministry indicate the place and time when there will be a meeting of interested parties. The meeting provides answers to the Ministry during the meeting asked questions about the competition. IV. preparation of the project 16. Preparing the project, the applicant shall take into account the objectives of the competition, the project budget and maximum project duration and location. 17. the total funding available under the tender is 15120. 18. One project for financing public funds may not exceed 7560 lats. 19. the project budget must be in dollars, and include all the costs necessary for the implementation of the project. 20. Administrative costs (the cost of the project for the purposes of Administration) that is designed for the budget of the project must not exceed 7% of the total project budget. 21. the project implementation period: 21.1. project beginning-June 2006;
21.2. the project end-December 2006. 22. The applicant may provide a later start of project implementation period provided for in point 21.1 of these provisions, however, may not provide a later deadline for implementation of the project, provided that rule 21.2. above. 23. The applicant may provide a faster deadline for implementation of the project, provided that rule 21.2. above. 24. If objective reasons (such as a contest rating detection delay) it is not possible to ensure the implementation of the project started this rule 21.1. within the time limit set in point, Ministry, closing a grant contract with the tender winner, extended the deadline for implementation of the project. V. application design and submission of 25. Submission is a document that describes in detail the applicant prepared project. The application shall be submitted to the Ministry, thus applying to participate in the contest. 26. the application deadline is two months counted from the date of the invitation to tender. The closing date for the submission of the application are laid down in the notice of invitation to tender. 27. the application of the Ministry conveyed personally (in sealed envelope) or send a letter by mail. On the envelope, which is placed in the application, specify the-"Grant project competition" public education ". 28. the application shall be subject to the submission of the sample (annex 1). 29. the application shall be accompanied by the following documents (in the order listed): 29.1. requesting a certified copy of the registration certificate;
29.2. project summary (annex 2);
29.3. the implementation of the activity sequence table (annex 3);
29.4. the impact of the results table (annex 4);
29.5. conditions (risks) that may affect the progress of the project (annex 5);
18.4. the project budget (annex 6) with information about the specified cost justification;
18.5. the persons involved in the project life (curriculum vitae). 30. Application prepared text (Microsoft Word format) in the Latvian language. The translation shall be accompanied by the documents in their original language. 31. The application creates the table of contents. Application pages are numbered. 32. the application shall be submitted via the original auklot, with the approval of the head of the applicant organisation for the total number of pages of the application. Together with the original application shall also be submitted to three copies of the application. The correctness of the approved copy of each applicant organisation. 33. the application shall also be submitted in electronic form (on CD in electronic media). 34. The applicant may submit to the competition no more than three submissions. Each submission will be assessed as a separate application for the competition. 35. The applicant may withdraw his application at any stage of the tender process, except where the applicant has already concluded contract of gravel. Vi. evaluation of Application 36. evaluation of Application has three stages: 36.1. open application;
36.2. the application of administrative and compliance evaluation;
36.3. the application of the technical and financial evaluation of quality. 37. The Ministry creates the application Evaluation Commission (hereinafter the Commission), which carries out the administrative and compliance application evaluation and application of technical quality and financial evaluation. 38. The Ministry recorded submissions submission order and up to date for submission of application to the end of the stored them unopened. 39. the submissions received after the deadline for the submission of the application, are not valued and not open are sent back to the applicant. 40. the application deadline is considered overdue if: 24.9. the postmark date on the envelope in which the application is inserted, is later than the date of the submission of the application;
40.2. the application is brought by the application deadline. 41. After the submission deadline for the submission of the Commission's open submissions submission order and carried out the administrative application and screening. 42. the administrative and compliance assessment, evaluate the relevance of the application of this provision 7. criteria specified in the annex. 43. If it is found that the application does not comply with the administrative and screening criteria or is missing required information, or the information is not clear, the Commission recommends that the Ministry set a time limit within which the applicant is to be prevented or identified a need for additional explanations. 44. If the applicant is not remedied within the time limit set or the discrepancy established did not provide further explanation or the application reviewed do not meet the administrative and eligibility criteria, the application is deemed not appropriate administrative and eligibility requirements. 45. The applicant who is insolvent or liquidated or have tax debt, are rejected, and the application submitted are not scored. 46. The administrative and eligibility criteria not relevant submissions are rejected and not evaluated further. 47. After the application checks appropriate to the administrative and eligibility criteria are evaluated the technical quality and financial compliance this provision 8. criteria specified in the annex. 48. If necessary, the Commission shall, with the Ministry is entitled to request additional information indicating the cost specified on the project justification. 49. If any of the criteria are evaluated with one point, the application is considered inappropriate technical quality and financial requirements and is rejected. 50. If the total number of points when evaluating the technical and financial criteria of quality is less than 46, the application is considered inappropriate technical quality and financial requirements and is rejected. 51. the distribution of points for each of the administrative procedure and the eligibility criteria shall determine the development cooperation Council (hereinafter Council), acting in accordance with the Cabinet of Ministers of 20 December 2005, regulations no 991 "the development cooperation Council Charter". VII. adoption of the decision and notification of the results of the contest 52. Applicants whose submissions, reviewing the conformity of the technical application quality and financial criteria, it is assessed with the highest scores are considered grant's design contest winners. 53. financing projects is assigned a valuation obtained point order, while supported in the implementation of the project shall not exceed this provision set out in paragraph 17 of the total funding available under the tender. 54. the Commission shall submit to the Council an evaluation report, including the financial supported application list. 55. the Council assesses the report from the Commission and with the approval of the Commission's assessment of the decision or ask the Commission again to evaluate the submissions. 56. the Council approved the decision of the contest winners. 57. the notification of the decision, the Ministry sent to all applicants. Notice shall be sent electronically or by fax, as well as by mail. 58. The notification within seven working days after the decision is published in the "journal" and the Ministry's website on the internet. 59. The Ministry shall terminate the contest, not a grant agreement, concluded in the following cases: all submissions submitted 59.1. are recognised as inadequate tender rules specified criteria and have been rejected;
59.2. for objective reasons why the Ministry cannot enter into the civil legal relations (to close the grant contract) with the contest winner. VIII. Grant contract 60. After notification of the decision of publishing the newspaper "Latvian journal" the Ministry closed grant contract with the tender winner. 61. The Ministry for the winning offer to close the grant agreement (annex 9). 62. at the close of the grant agreement, these provisions, derogations from Annex 9 contains sample permitted only if their purpose is to specify the conditions of implementation of the project and if they do not change the grant project competition announced the projects contained in the subject and the solutions that have been the basis for winning approval. 63. If the winner refuses to conclude grant agreements, the Ministry offers to conclude a contract of the applicant for the grant, which has received the next highest number of points in the assessment of the conformity of the technical application quality and financial criteria. Prime Minister a. Halloween-Minister of Foreign Affairs, regional development and local Government Minister m. kučinskis annex 1 Cabinet of 28 February 2006, regulations No 174 of this sample Application is a sample application to the grant project competition "Latvian public education about development cooperation and the promotion of public support for the Republic of Latvia on the implementation of development cooperation policy". Read carefully and accurately fill out this application. If any one point does not have the application filled out or lacked the necessary documents attached (required in accordance with the annex to the tender regulation 29), your application may be rejected. The application must be prepared text (Microsoft Word format). The application must prepare a table of contents and page to sanumur.
I. applicant identity 1. Full legal name abbreviation (if any) legal status, registration number, registered office postal address contact person and title telephone number fax number e-mail address Web page address (if applicable) 2. Bank account holder information IBAN SWIFT code Bank name Bank address 3. Motivation describe why your organization has decided to participate in the grant project competition. Specify which could be your future action in developing further the objectives of the competition after the end of the project.
II. Project 1 project name, specify the name of the project. 2. the Summary Prepared an executive summary of your proposed project. 3. Project activities 3.1. describe in detail the activities that will be included in the project to achieve the grant project competition goal. 3.2. specify detailed activity plan for their implementation in order to prepare the implementation of the activities of the order table. 3.3. Provide the justification for the project's target group selection. 3.4. specify what innovative approaches will be used in the grant project competition objectives. 4. results and impact Reach 4.1. Describe the results will be obtained by implementing the project. 4.2. provide justification for the sustainability of project results and their subsequent use (impact). 4.3. Description of the way in which, through the project activities, will be achieved in your intended results. 4.4. specify the manner in which it will be possible to objectively examine the results envisaged in the project. 4.5 prepare impact results table. 5. Conditions that can adversely affect the progress of the project (risks), specify conditions that can affect the progress of the project (risk). 6. Experience in the describe your organization's experience in similar projects. 7. the participants name the people who will participate in the implementation of project activities. This person is based. 8. project budget prepare a detailed project budget (estimate), at the cost of each activity and indicating the remuneration of the persons involved.
III. The applicant's declaration I, the applicant, the head of project (-a), certify that: 1) this information provided in the application are true; 2) Organization agrees to grant project competition "Latvian public education about development cooperation and the promotion of public support for the Republic of Latvia on the implementation of development cooperation policy" set out in the tender regulations implementing rules; 3) Organization agrees to grant project competition "Latvian public education about development cooperation and the promotion of public support for the Republic of Latvia on the implementation of development cooperation policy" rules set out in the assessment criteria.
Name title signature date and location in the place of the Minister of Foreign Affairs-regional development and local Government Minister m. kučinskis annex 2 Cabinet of 28 February 2006, regulations No 174 project summary the project executor (applicant organisation name) project title project objectives (the same as the grant project competition target) target groups 1.
Project objectives 1.
For activities 1.
Results result achieved performance indicators (indicators) project expected impacts 1.
2. the Foreign Ministers ...-the regional development and local Government Minister m. kučinskis annex 3 Cabinet of 28 February 2006, regulations No 174 of the implementation of the activity sequence table project title Applicant name of organization no PO box activity implementation date completed 1 implementation initiated.
Foreign Minister-regional development and local Government Minister m. kučinskis annex 4 of the Cabinet of Ministers of 28 February 2006, regulations No 174 results impact table project title Applicant name of organization no PO box activity task Performance indicator (led) expected impact
Foreign Minister-regional development and local Government Minister m. kučinskis annex 5 Cabinet of 28 February 2006, regulations No 174 (risks) that may affect the progress of the project from the project name of the applicant organisation name circumstance (risk) that can affect the progress of the project solutions to prevent risk attention! Detailed analysis of all possible circumstances that may affect the project, and also solutions of such circumstances. The better the project will analyse the risk factor, the better will be the result of the assessment.
Foreign Minister-regional development and local Government Minister m. kučinskis annex 6 Cabinet of 28 February 2006, regulations No 174 project budget (project name) Applicant name _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ ___ no cost way unit quantity Unit cost in dollars per unit total in LCY of the project costs (including the expected taxes) activity 1.
Activity no. 2.
Administrative costs total cost in dollars instead of the Minister of Foreign Affairs-regional development and local Government Minister m. kučinskis annex 7 Cabinet of 28 February 2006, regulations No 174 of the administrative and eligibility evaluation criteria no PO box criteria Yes No 1 application grant project competition is fully completed and is accompanied by all the required attachments (according to the contest rules. 29) 2. the application is submitted in one original (caurauklot, together with all attachments) together with three copies of the application are prepared 3 text (Microsoft Word format)
4. Application is made in the table of contents and page is numbered 5. Application and its annexes are drawn up in Latvian language. Translations are added to the document in the original language of the application filed 6 is also electronically (on a CD media) 7. Project budget is drawn up in dollars, including SALES TAX 8. Project budget exceeds the competition rules set out in paragraph 18 of the draft budget the maximum amount provided for in the budget of the project 9. administrative costs not exceed 20th call for proposals in the prescribed maximum percentage rate of 10. Project applicant in accordance with the Cabinet of Ministers of 25 October 2005 rule no. 807 "provisions on grant programmes management, supervision and control of the development cooperation policy "in paragraph 3 can be grant recipient Is added to the 11 certified copy of the registration certificate of the applicant 12. Project activities is scheduled to be completed by December 2006, the Minister of Foreign Affairs-regional development and local Government Minister m. kučinskis Annex 8 Cabinet of 28 February 2006, regulations No 174 technical quality and financial evaluation criteria Section of the maximum number of points to the application part and paragraph 1. Significance 30 1.1. Project's compliance with this grant project contest aims 5 2. Part 2., 3., 4. point 1.2. Target group selection 5 part 2 of paragraph 3 1.3. As with the activities foreseen in the project will achieve objectives (reasoning) 5, part 2, paragraph 1.4., or 4 project will use innovative solutions to the grant project competition objectives 5, part 2 (3) 1.5. Applicants motivated to participate in project 5 part 1 paragraph 3 1.6. Conditions that may negatively affect project progress and solutions to avoid them, part 2 5 5 2. Capacity 20 2.1. The applicant's experience in implementing similar projects 5, part 2, paragraph 6 2.2. those involved in the project work experience in similar projects 5, part 2, paragraph 2.3., or the project involves objective verifiable indicators of the project's results (indicators) 5, part 2, paragraph 2.4.4 it is clear the project implementation plan (timetable of activities) 5, part 2, point 3 3. Sustainability (impact)
10 3.1. Project implementation of sustainability (impact) rationale part 2 10 4 budget and economy 4 5 4.1 Or budgeted project costs for the project are reasonable (reasonable) 5 part 2 item 8 of the maximum aggregate number of points 65-Minister of Foreign Affairs, regional development and local Government Minister m. kučinskis Annex 9 of the Cabinet of Ministers of 28 February 2006, regulations No 174 Grant Agreement sample Grant Agreement No _____ ____ on the project.
funding and implementation (project name) in Riga in 2006 _ _. _ _ _ ____
Ministry of Foreign Affairs of the Republic of Latvia (hereinafter the Ministry) Deputy Secretary of the State of [name] person, acting on the basis of the Statute of the Ministry of Foreign Affairs, on the one hand, and [grant recipient organization name] (hereinafter referred to as the recipient of the grant), by its authorized representative [grant recipient's authorized representative name] person who works on [name of the Act], of the other part, concluded and agreed on the following provisions of the Treaty and its annexes in the 1. Subject of the contract 1.1. under the development cooperation Council 2006 decision no [date]. [number] Ministry of the Latvian national budget allocate funds project [project name] (hereinafter the project). 1.2. the Grant beneficiary undertakes to implement the project under the agreement and its annexes, the said conditions and requirements under which the grant recipient is aware of and committed to follow. 2. the terms of the contract 2.1. the contract shall enter into force on the date it is signed by both parties and is valid until all obligations. 2.2. project duration is from 2006 until [date] 2006 [date]. 3. Project funding 3.1. Ministry of the total funds allocated for the implementation of the project are [amount in figures and in words] lats in accordance with the grant recipient in the project budget prepared, annexed to the Treaty (annex 1). 4. the project activities implementation plan 4.1. Grant recipient shall implement the project according to the order of implementation of activities in the table annexed to the contract (annex 2). 4.2. If in the course of the implementation of the project grant saņēmējskonstat, impossible to sequence the implementation of activities set out in the schedule in the table or it is not possible to implement one of the activities foreseen in the project, the grant recipient shall immediately inform the Ministry. 5. Reports on the implementation of the project Grant recipient 5.1 every two months, submit to the Ministry of information on the progress of the project (the interim report). The interim report includes information on the activities conducted in the past two months, and the following two months, the planned activities, as well as funding and spent its percentage of the total funding allocated for the project. The interim report shall be submitted within 15 days after the end of the month in question. 5.2. After all the activities provided for in the implementation of the project (project completion) grant recipient shall submit a final report on the Ministry of project execution. The final report indicates all project implementation activities, the results of the implementation of the activities, as well as common waste. 5.3. Giving interim reports and final report, grant recipient is accompanied by documents certifying the amount of funding. 5.4. The interim report and a final report is prepared for the Latvian language and presented in a text. 6. Payment procedure 6.1 the Ministry shall make an advance payment [percentage figures] ([interest amount in words]) of the total grant funding granted to the beneficiary of the 10 (ten) days after the date of entry into force of this agreement. 6.2. The Ministry performs intermediate [percentage figures] ([interest amount in words]) of the total grant funding granted to the beneficiary [deadline agreed by the Parties]. 6.3. The Ministry shall make final payment of the [percentage figures] ([interest amount in words]) of the total grant funding granted to the beneficiary [deadline agreed by the Parties]. 6.4. all payments are made, moving the funding to grant the requested the specified bank account. 7. amendments and termination of the contract 7.1. A change in circumstances that may affect the implementation of the project, the contract may be amended at any stage of the project. Propose amendments to the Treaty any Contracting Party. The amendments must not affect project objectives, priority action lines and reduce grant design contest rules requirements in the amount of the grant to the beneficiary. Amendments to the agreement made with the written consent of the parties. 7.2. If the contract is not possible to further effectively or properly exercise, it may terminate the grant recipient, at least two months in advance by submitting written notification to the Ministry, the termination of the contract. 7.3. If the contract is terminated before its due, but the Ministry for objective reasons it has not agreed to and grant the beneficiary has voluntarily paid a grant amount already received, three Minis should have the right to request the grant amount already paid in full or partial repayments. Particular circumstances when the grant recipient is entitled to withdraw from the project, is designed for the individual in each grant project call for proposals, on the basis of the Charter objectives and priorities. 7.4. If the monitoring process is established that the recipient of the grant, the grant funding is not used according to the requirements laid down in the Treaty, the Ministry requests the reimbursement of the financial resources concerned. 8. Force majeure 8.1. the parties are released from liability for the default of the agreement in case of force majeure or exceptional circumstances, which the Party (or both parties) could neither predict nor prevent nor influence, and for which the parties are not the responsibility of creation (such as natural disasters, war, blockade, civil unrest, strike, communications and activities of credit institutions, laws, Government and municipal institutions and their action of texts adopted). 8.2. Each party to the contract which affect the cases of force majeure, shall immediately inform the other party. 8.3. If any party whose action is affected by force majeure, without objective reasons, does not inform the other party of the force majeure clause 5 (five) working days, the party concerned is not exempt from execution of the contract. 8.4. If the circumstances of force majeure continues for more than 30 (thirty) calendar days, the parties jointly addressed the question of the future of the contract performance or termination. In the event of termination of the contract, which is based on force majeure, none of the parties have no right to claim damages. 9. Dispute resolution 9.1. all disagreements, disputes or disputes arising during the execution of the contract, the Parties shall endeavour to resolve by negotiation. If no agreement is reached, the dispute is resolved in the Republic of Latvia laws. 10. the party properties, and signatures (Under-Secretary of State) (grant recipient's authorized representative)-Minister of Foreign Affairs, regional development and local Government Minister m. kučinskis