Procedures For Inspections Of The Cohesion Fund Funded Project Locations

Original Language Title: Kārtība, kādā veicamas pārbaudes no Kohēzijas fonda līdzekļiem finansēto projektu īstenošanas vietās

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Cabinet of Ministers Regulations No. 271 in Riga 2006 (April 4. 19. § 16) procedures for inspections of the Cohesion Fund funded project locations are Issued in accordance with the European Union cohesion fund project management law, article 17 of the sixth paragraph 3 of part 1. establish procedures for inspections of the cohesion fund financed environmental and transport infrastructure projects, and with this implementing and managing project related technical assistance project (hereinafter the project) (hereinafter examination). 2. Intermediate inspection according to the approved plan with all the financing memorandum or the decision of the European Commission-approved projects. After project approval tests shall be carried out not less than once a year. 3. the managing authority and the paying authority has the right to choose the projects for which verification. 4. The managing authority shall have the right to carry out inspections: 4.1 payment institution;
4.2. intermediate;
4.3. implementation;
4.4. at beneficiary. 5. the paying authority has the right to carry out inspections: 5.1 managing body;
5.2. intermediate;
5.3. the implementation body;
5.4. at beneficiary. 6. If intermediate, introduction agencies and outsourcing to the beneficiary's institution shall at the same time, this body provides the internal allocation of functions to perform the inspection authority Department which does not participate in the decision making about the project's technical, administrative and financial management issues and does not provide the intermediate bodies and implementing authorities in the beneficiary's functions. 7. Intermediate to the 30 January of the year prepare and submit to the leading authority in the inspection plan for the current year (further-inspection plan). Updated plans of the checks submitted its leading body within two weeks after the plan supplement. 8. Managing Authority within five working days after the intermediate design or supplemented design submitted a copy of the receipt of the payment institution and Department, Ministry of finance, which functions are separated from managing authorities, paying authorities and intermediate bodies function and conducting project final expenditure declarations independent examination (hereinafter-the independent struktūrvien in ba). 9. not later than one week before the scheduled commencement of the examinations in the managing authority shall inform the provision in paragraph 4 of that authority, payment authority-the rules referred to in paragraph 5, but intermediate-introduction authority and beneficiary. 10. the managing authority, payment authority and the intermediate body shall ensure the accounting of checks, as well as to document the progress of the inspections, filling out detailed checks pages and preparation of reports. For each inspection carried out indicates the following: 10.1 the project name and code;
10.2. inspection time, place and the examiner name and position;
10.3. checking action, their volumes and financing;
10.4. If the sampling shall be carried out at random;
10.5. the test results and details of the alleged infringements or irregularities;
10.6. the proposals found irregularities or non-compliance. 11. the managing authority, payment authority and the intermediate body shall use the results of the risk assessment as a basis for planning the cohesion fund management and control systems and audit the effectiveness of compliance and project expenditure random checks. 12. A report on the checks carried out during the quarter in the intermediary institution until the next quarter the first month the tenth date submitted to the managing body. The managing authority within five working days after the said report shall submit a copy of the sa sampling payment authority and the independent unit. 13. If, during the tests is significant irregularities or discrepancies, intermediate and payment authority immediately, but not later than within three working days of the detection of irregularities or non-compliance days inform the managing authority. 14. the managing authority within three working days of the detection of irregularities or non-compliance with day details of: 14.1. payment authority and the independent Department for managing authorities or intermediate bodies found irregularities or non-compliance and future planned activities;
14.2. the intermediate body or managing authority for payment institutions found major irregularities or discrepancies, and further planned activities. 15. the examination of the project, assess the following aspects: 15.1. introduction and the function of the beneficiaries on the project's implementation;
15.2. any work or unexpected deviations from the project or the financial memorandum of decision of the European Commission, as well as the procurement of appropriate validation and justification;
15.3. the work carried out under the project, supplies, services and payments to compliance with the memorandum or the European Commission's decision and the requirements of the regulatory framework for the activities of the Cohesion Fund, the European Union and the Latvian legislation, budget and finance, transport, the environment, industry and services. Also verify: 15.3.1. the project for the jobs and the delivery is not made and the service is not provided before or after the due date;
15.3.2. jobs and the delivery is carried out and the services are performed in accordance with the contracts concluded;
15.3.3. payments are made in accordance with the works, supplies and services and can justify the source document;
15.4. a project document for the preparation and implementation of storage according to the law on the storage time of the procedures laid down. Also, is there: the application project and 15.4.1. any project submission related correspondence;
15.4.2. the procurement documentation, the project agreements and any contracts relating to the purchase and correspondence;
15.4.3. the work carried out, supplies and services supporting documents (acceptance and surrender, the Bill of lading-Bill), and requested payment (expenditure declarations, invoices, payment orders, bank statements for transactions and other source document);
15.5. the information and publicity requirements. Also: 15.5.1. directly visible large format Billboard placement project sites during works;
15.5.2. large format billboards with the plates replacement project sites no later than six months after the completion of the project;

15.5.3. clarification of the role of the European Union ("this project will help to reduce economic and social disparities in the European Union citizens") and the image of the flag of the European Union (plus the text "___% of the project total eligible costs financed by European Union") included in this rule referred to in paragraph 15.5.1. large format billboards and 15.5.2. This provision of the information referred to in point tiles. Prime Minister a. Halloween Finance Minister o. Spurdziņš