Cabinet of Ministers Regulations No. 834 Riga 2006 (October 10. No 52 17) the order in which to prepare and submit reports to the PHARE programme and the implementation of the transitional programme and supervision of the issued under the European Union's financial instruments PHARE and the transition program article 13 of the law of the fourth subparagraph and article 15 of the eighth part i. General questions 1. determines: 1.1. procedures for the preparation and presentation of the reports of the PHARE programme and transition program (hereinafter referred to as the program);
1.2. monitoring is necessary to ensure the submission of the report.
2. programme implementation and monitoring officer involved in that report has been submitted in accordance with these rules, you can request a review to clarify the report preparer (sending a request in writing and electronically to review drafts of the specified electronic mail address), if it contains any errors found. Review drafts submitted five working days during the clarify the statement in writing and electronically to program implementation and monitoring by officials involved in the specified e-mail address.
II. In earlier reports of the official sector. Senior officials of the sector 3:3.1 every quarter until the fifteenth working day provides progress report (annex 1) preparation for the period until the end of the previous quarter and submit it to the program officer (in writing and electronically to officers specified electronic mail address);
3.2. two times a year in accordance with a program approved by the Joint Monitoring Committee of supervisory work plan for the current year provides monitoring report (annex 2) and submit it to the national coordinator of the foreign financial assistance (in writing and electronically to the national coordinator of the foreign financial assistance matters specified electronic mail address).
4. If the senior industry officer receives the program officers or the national coordinator of the foreign financial assistance on request (in writing and electronically to the oldest industry officials designated electronic mail address), it provides this provision accordingly 3.1 or 3.2. submitting the report referred to in another fixed period of not less than seven working days from the receipt of the request.
III. Overview of programme officers 5. Program Officer shall prepare and submit to the national officer (in writing and electronically to national officers designated electronic mail address) following reports: 5.1 each month to the third working day-payment plan program (annex 3), which contains information about the payments made up to the end of the preceding month, and the payment forecasts for the next eight months;
5.2. each month by the fifth working day – an overview of contracts and amounts of payments (annex 4) for the period up to the end of the preceding month;
5.3. each quarter to the twentieth working day-program progress report (annex 1) for the period up to the end of the previous quarter.
6. If the next two months the planned payments exceed 20% of the application of the financial resources provided for the total, program officer of these rules specified in point 5.1 programs payment plan adds an explanation of the additional financial resources required and submit to the European Commission.
7. If the changes that may affect the financial period at the request of the European Commission, the program officer within one working day after receipt of the request submitted to the national official responsible for the program's progress, updated report (annex 1) and the payment plan program (annex 3).
8. the competent authority within a period of six weeks after the implementation of the programme shall be submitted to a national officer (in writing and electronically to national officers designated electronic mail address): 8.1 progress report (annex 1);
8.2. information on programmes repayable financial resources (contract number and title, reimbursable financial resources), if the financial means kept in special warranty accounts or during the implementation of programmes established failure to comply with, which requires repayment of financial resources;
8.3. information on programmes carried out audits (project or contract number and the name of the reviewer, the audit has found non-compliance or not, financial resources that is identified as non-compliant);
8.4. the assurance that all unused program funds are repaid and all the data on contracts are renewed, the European Commission's financial accounting information system.
9. the competent authority shall prepare and submit to the national coordinator of the foreign financial assistance (in writing and electronically to the national coordinator of the foreign financial assistance matters specified electronic mail address) following reports: 9.1. each month by the fifth working day – an overview of contracts and amounts of payments (annex 4) for the period up to the end of the preceding month;
9.2. each quarter to the twentieth working day-program progress report (annex 1) for the period up to the end of the previous quarter;
9.3. two times a year in accordance with a program approved by the Joint Monitoring Committee of supervisory work plan for the current year – program monitoring report (annex 2) for them in the implementation of projects of technical management of the programme officer.
10. If the designated officer receives national officer or the national coordinator of the foreign financial assistance on request (in writing and electronically to officers specified electronic mail address), it supports the provision in question 5 and 8 or 9, paragraph reporting to another within a specified period, which shall not be less than 10 working days from receipt of the request.
IV. National officers and national coordinator of the foreign financial assistance matters reports

11. The national officer within five working days after receipt of the request submitted to the national coordinator of the foreign financial assistance (in writing and electronically to the national coordinator of the foreign financial assistance matters specified electronic mail address) financial overview of the utilisation of funds (annex 5).
12. The national officer collects this provision the information referred to in point 8 shall prepare the final statement of expenditure and two months after the introduction of the program submitted to the European Commission in accordance with the final Declaration of expenditure specified in the form.
13. The National Executive shall prepare program information financial resources planned and actual expenditure and shall present to the European Commission within the time limit set out in the corresponding to the requested information.
14. The National Coordinator of the foreign financial assistance matters in accordance with the approved monitoring plan of work submitted In the Joint Monitoring Committee: 14.1. implementation status report;
14.2. in the evaluation of sector interim reports and program evaluation final report about the country.
V. closing question 15. Be declared unenforceable in the Cabinet of 16 august 2005, Regulation No 598 "the order in which to prepare and submit reports to the financial instrument of the European Union PHARE program and the program" transition facility "for the strengthening of the administrative capacity for the implementation and monitoring of the" (Latvian journal, 2005, nr. 131).
Prime Minister a. Halloween Finance Minister o. Spurdziņš Editorial Note: the entry into force of the provisions to the 13 October 2006.
Annex 1-5 DOC 49 kb