Official Electronic Addresses Law

Original Language Title: Oficiālās elektroniskās adreses likums

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Read the untranslated law here: https://www.vestnesis.lv/op/2016/125.1


The Saeima has adopted and the President promulgated the following laws: the official electronic addresses law chapter I General provisions article 1. The terms used in the law, the law is applied in the following terms: 1) — the official electronic address elements (unique numeric or string of numbers and letters) that provide the recipient's reach in the electronic environment; 2) official computer address information system — identified in the official electronic address account secure and trusted electronic communications and electronic document circulation of the environment; 3) official account: the electronic addresses of official electronic address information system maintain data storage in which the official electronic address account user can access him to the official electronic address sent to the electronic communication and electronic documents sent or can communicate and send electronic documents; 4) official electronic address account, — public authority, legal entity registered in the business register in registers (hereinafter register), registers an unregistered person or physical person that has activated the official electronic address account; 5) registers an unregistered person — a person who is not registered on the records but is registered in the State revenue service taxpayer register; 6) national authority — direct regulatory authority, a public body that is not subordinate to the Cabinet, derived public person and its authority, judicial authority, a Prosecutor, sworn bailiff and the insolvency practitioner, as well as individuals who delegated the task.
2. article. The purpose of the Act the Act's objective is to provide safe, effective and high-quality electronic communication and electronic circulation of documents between public authorities and private individuals.
3. article. Official electronic address information system and the availability of official electronic address information system is a national information system, and its curator is the National Agency for regional development. Official electronic address information system availability is provided Government Services portal www.latvija.lv and the other way using programmsaskarn.
4. article. The scope of the law (1) of the Act applies to any electronic communication and electronic document circulation using official electronic address, regardless of their legal force. (2) of the Act do not apply to electronic communications and electronic document circulation between: 1) individuals; 2) public authorities if it organized using other secure electronic document circulation system for communication between those authorities.
5. article. Official electronic addresses (1) the official electronic addresses are mandatory: 1) the national authority; 2) records the registered entity; 3 reserve soldier.) (2) the official electronic address can be used: 1) the population register is registered natural person of 14 years of age; 2) registers an unregistered person.
Chapter II official electronic addresses and electronic addresses of the official account activation of article 6. The electronic addresses of the formal elements of the composition of the official electronic address: 1) the national authority — the register assigned registration number, but, if not, from the official electronic address information system assigned identifier; 2) records the registered entity — the register assigned registration number; 3) registers an unregistered person — from the State revenue service assigned 11 marks in the fiscal code, but, if not, from the official electronic address information system assigned identifier; 4) natural person — from personal code.
7. article. Official electronic addresses and electronic addresses of the official account activation (1) this law, article 5, first paragraph, point 1 or 2 the entity listed in the official electronic address is created and the official electronic address account is activated automatically. (2) article 5 of this law, the first subparagraph of paragraph 3 and the second part of that person's official electronic address is created using the official electronic address information system available qualified person means of electronic identification and electronic logging services public administration portal www.latvija.lv. With the official creation of the electronic address of a person activates the electronic addresses of the official account. (3) the cabinet shall determine the official electronic address information systems security and technical requirements, requirements for the interfaces and their use, the procedures for the authorities which registers or maintains information on the official electronic address account users, provides official electronic address information systems officer official electronic addresses the required information to create, and the amount of information, as well as the order in which you create an official electronic address and activate the electronic addresses of the official account.
8. article. Official electronic address book (1) electronic address book is the official address of the electronic information system. (2) the official computer address directory includes information about the created the official electronic addresses. (3) from the official electronic address book delete information about deaktivizētaj and reversed the official electronic addresses. (4) the official electronic address information contained in the directory can be accessed: 1) national authorities within the limits of their respective competences, information on all official electronic addresses; 2) — information about the individual national authorities official electronic addresses. (5) the cabinet shall determine the official electronic address book to be included in the amount of information and movement.
Chapter III access to the official electronic address account article 9. Access to the electronic addresses of the formal account of electronic addresses to the official account, the official electronic address account access using official electronic address information system available to qualified personal electronic means of identification.
10. article. The transfer of the right of access to official electronic address account, in its official account of electronic addresses, you can specify and update the other their accounts to access the right user, specifying the user's name, surname and personal code or electronic address to the official account and the access rights (view or send electronic documents to communicate), as well as the undo other user assigned access rights.
11. article. The official withdrawal of electronic addresses and electronic addresses of the official account (1) the official electronic address information systems administrator to the official electronic address to be cancelled in the following cases: 1) after an individual's death, the fact of registration in the population register; 2) national authority: (a)) at its reorganization or liquidation process is complete when the activity of this institution has been terminated, b) on the basis of an order of the Minister of Justice on the sworn bailiff release or removal from Office, c) after the insolvency practitioner's cancellation of the certificate; 3) after records registered entities off from the register of companies; 4) by persons not registered in the registers of the winding-up. (2) the electronic addresses of the official account, for which the use of official electronic addresses is optional, has the right to deactivate accounts of official electronic addresses address of official electronic information system. Official electronic address account has the right to the official electronic address account disabled, also with submission of the appropriate application to the official electronic address information system webmaster. (3) the official electronic address account official electronic address information system of natural person deactivates at the time in which it is in prisons, with the exception of natural persons, which a custodial sentence being served in the open prison. (4) the cabinet shall determine the order in which reverses the official electronic address and disables the electronic addresses of the official account, as well as deleting relevant information from the official electronic address book.
Chapter IV electronic communication and electronic document transmission, receipt and storage of article 12. Electronic communication and electronic document sharing

(1) If you are in the official electronic address account, public authorities and individuals to electronically communicate and transmit electronic documents using official electronic address. (2) a public body may communicate electronically and send electronic documents using appropriate national information systems, while ensuring the availability of means of communication and document electronic addresses of the official account. (3) where the authority receives documents on paper, rather than electronically, and it should be transferred, the first part of this article may not apply. (4) a document that is consistent with the laws and to send electronic mail, send to the official electronic address, if it is enabled. (5) this Act provides the procedure for sending documents in criminal procedure, civil procedure, administrative procedure, administrative irregularities in the process and the process of the Constitutional Court are applicable in so far as other laws do not specify the other shipping documents.
13. article. Notice of electronic communication and electronic receipt of document (1) the electronic addresses of the official account, the official electronic address information system can activate the service, which it will receive official electronic address information system to manage the electronic address of the official information system of the communication channels to send informative nature of the communication on electronic communications or electronic documents in the official receipt of the electronic address. (2) If you are in the first paragraph of this article, the official electronic address information system administrator after receiving the official electronic mailing address immediately sends the statement to the official electronic address account user the specified communication channel.
14. article. Electronic communication and electronic document storage and availability (1) electronic address information systems administrator provides the received and sent electronic communication, electronic documents and their metadata storage and accessibility of official electronic address account. (2) the Cabinet down to the official electronic address sent electronic communication, electronic documents and their metadata storage volume and maturity, as well as the official electronic address information systems manager's action, if it exceeds the electronic documents and their metadata storage volume or the storage period ends.
Chapter v obligations and responsibilities article 15. The official address of the electronic information system of the duties of Official electronic address information system administrator has the following responsibilities: 1) provide official electronic addresses created according to the procedures laid down in this Act; 2) use secure information systems and equipment, as well as to carry out procedures that ensure the delivery of electronic addresses to the official account, the official electronic address account for electronic communication and electronic document security and consistency, as well as electronic communication and electronic transmission of the document and the receipt of proof of the facts; 3) to provide the official withdrawal of electronic addresses and electronic addresses of the official account activation or deactivation in the cases specified in this Act; 4) constantly online to keep track of official electronic address book; 5 to ensure the accessibility of information) and advisory support to the official electronic address account; 6) inform the official electronic address account user about changes and breaks in availability of information systems; 7) in the event of a dispute, to issue the official electronic address account receipt of electronic communication or electronic transmission of the document or fact and the time of receipt; 8) provide official electronic address account in electronic communication and electronic availability of documents and storage according to legislation deadlines; 9) use the information system, which provides the recipient and the sender's identity recognition; 10) check the registers for registered entities to represent adequately the register information system the information received; 11) developing formal solutions, electronic addresses to create open software interfaces to enable the official electronic address information system to integrate with other information systems.
16. article. Official electronic address account user obligations and responsibilities (1) the official electronic address account is responsible for all actions taken in the official electronic address account using the official electronic address information system available to qualified personal electronic means of identification. (2) the cabinet shall determine the official electronic address information using the system.
Transitional provisions 1. Public Authority except the sworn bailiff and the insolvency practitioner, as well as a reserve soldier in the official electronic address account activated until 31 May 2018, and article 5 of this law, the first subparagraph shall apply from 1 June 2018. 2. a Sworn bailiff, the insolvency administrator and the courts, which hear civil cases, criminal cases, administrative matters and administrative offences, as well as the Constitutional Court article 5 of this law, the first subparagraph shall apply from 1 January 2020. 3. the records of registered holder of official electronic address account activated from 1 January 2019, until December 31, 2019, and article 5 of this law, the first subparagraph shall apply from 1 January 2020. With registers of registered entity, if it is in the official electronic address account, electronically communicate and transmit electronic documents using official electronic address. 4. Article 5 of this law the persons referred to in the second subparagraph, the official electronic address creates from 1 June 2018. 5. The Cabinet of Ministers to 2017 august 1 issue of this law article 7, third paragraph, fifth subparagraph of article 8, article 11, in the fourth paragraph of article 14 and the second subparagraph of the second paragraph of article 16 of these regulations. The law shall enter into force on March 1, 2018. The Parliament adopted the law of 16 June 2016. The President r. vējonis 2016 in Riga on July 1.