Cabinet of Ministers Regulations No. 381 Riga, 27 June 2017 (pr. No 32 11) national scientific activity information system rules Issued in accordance with the law of scientific activities article 42 sixth part i. General questions 1. determines the order in which the input, processing, accumulating, keep updated, public, archived and deleted messages in the national scientific operations information system (hereinafter the system). 2. a system administrator and holder (hereinafter referred to as the administrator) is the Ministry of education and science. To provide science policy development and coordination of the implementation of the functions, the Ministry of education and Science: scientific institutions provide 2.1 registry, in scientific institutions in academic positions in elected personal register and the Latvian Science Council expert database operation and technical maintenance of the system; 2.2. organize information for scientific institutions, scientific projects, scientific results, reports and scientific activities of the international scientific institutions; 2.3. ensure the implementation of international cooperation programmes in science and technology in the field of development and carrying out an evaluation of the cooperation programme, based on the data entered in the system on the scientific activities of the project; 2.4. provide to the Ministry of education and science of the State budget allocated to the distribution of the funds for the intended purposes, based on the data entered in the system for science workers, as well as the results of scientific activities and projects; 2.5. provide disclosure for scientific terms; 2.6. encourage open scientific approach; 2.7. ensure that the scientific institutions in academic positions elected person register news for leading researchers and researchers employed in institutions of higher education, and news for persons with doctoral degrees, which the scientific institution of the contract of employment, the system receives from the national education information system using automatic data exchange mechanism; 2.8. switch arrangements or agreements with other holders of information systems or webmasters and draw up internal regulations on data exchange between automated online system and other information systems; 2.9. providing system users with the information support system use; 2.10. ensure circulation of information security measures and is responsible for the processing of personal data in the system. 3. Access to the system are provided by the Ministry of education and science, tīmekļvietn and its Web address is sciencelatvia.lv. The system is provided through a single national interest of Latvian academic core network resources.
II. Message input, updating and processing procedures 4. System user right to receive: 4.1 the Ministry of education and science, the Latvian Science Council, and science administration, State education agency and education for the development of quality public services; 4.2. the sectoral ministries – Ministry of agriculture, the Ministry of culture, the protection of the environment and the Ministry of regional development and the Ministry of health; 4.3. scientific institutions registered in institutions and the institutions; 4.4. natural or legal persons whose specific tasks attracted those rules 4.1, 4.2 and 4.3, the authorities referred to in point; 4.5. private legal entities (natural or legal persons and their associations), if the user rights are required to perform job responsibilities; 4.6. scientists, including foreign workers who are not Latvian scientific authorities; 4.7. other institutions that relevant information is processed in accordance with the legislation. 5. for the right of the users of the system: 5.1 national regulatory authorities and scientific institutions or their authorised persons shall submit an application in accordance with Annex 1 of these rules; 5.2. scientists who are not employed in scientific institutions of Latvia, shall submit an application in accordance with Annex 2 of these regulations; 5.3. scientific institutions shall submit an application in accordance with annex 3 to these regulations. 6. system user rights granted, changes and cancels within three working days after receipt of the application. About user rights assignment and changes related to the rights of the user, the user shall notify electronically to: Manager: 6.1 6.1.1.4.1, 4.2 and 4.7. participants referred to; 6.1.2. This provision 4.3 and 4.5. participants referred to the Manager or his authorised person, in addition to assigning rights to perform system administration level scientific institutions; 6.1.3. the provisions referred to in paragraph 4.6; 6.2. the head of the scientific institution or his authorised person-the scientific institutions. 7. to ensure the system user ID and account service person assign user rights on the system, the system for the user indicates the following information that is not publicly available: 7.1 the name; 7.2. the code of the person or system administrator assigned unique identifier; 7.3. the authority with which the person has an employment relationship; 7.4. the e-mail address; 7.5. the telephone number. 8. System user only receives the right to use the system, which required him to perform job responsibilities or to inform the public about their scientific activity. 9. the user does not have the right to transfer the granted usage rights to other persons. 10. system user rights withdrawn if: 10.1. system user will administrator, scientific institutions concerned for the driver or an authorized person in an electronic or written request is made; 10.2. the user has entered the system, laws and inadequate information; 10.3. the user does not use the system more than two years; 10.4. system user terminates the employment relationship with the authority; 10.5. system user right is transferred to other persons; 10.6. the person is dead; 10.7. the institution which granted the system user rights cease to exist. If the authority is reorganized, the rights of the users of the system restores the newly created institution. 11. the head of the scientific institution or his authorised person enters and updates in the system (except where the messages will be received from another information system): 11.1. details of the scientific institutions Register and scientific institutions in academic posts in the registry of persons elected in accordance with the laws and regulations of the relevant registry; 11.2. details of scientific activities and results of the project according to the laws of the respective database; 11.3. review of scientific activities according to the laws of scientific institutions of scientific activity reports; 11.4. other news about scientific institutions if such a news entry is deemed necessary. 12. the head of the scientific institution or his authorised person shall ensure that rule 11.2. message referred to updating every year on 1 April, august 1 and November 1. 13. the scientific institutions and scientists, who employed registered as users of the system, you can enter and update itself the following: 13.1. results of scientific activities, if they are not entered in accordance with the provisions of section 11.2.; 13.2. the degree obtained, specifying the sector, subsector and the educational institution unless they are entered in accordance with the provisions of section 11.1; 13.3. the Latvian Science Council expert rights and inclusion in the Latvian Science Council experts database; 13.4. contact information – phone number, and email address. 14. The Latvian Science Council Science Council of Latvia expert database entered, processed and updated news, consistent with the laws of the relevant database. 15. The Latvian Science Council: 15.1 10 working days from the date of data changes update the news the Latvian Science Council experts database; 15.2. pursuant to these provisions by 1 March of the current year, July 1 and October 1 enter the information about the scientific research, which is financed from the State budget and for which decisions shall be taken by the Latvian Science Council (for the previous period). 16. the study and science of Administration provides the State budget funded research program and project administrative and financial monitoring, as well as collect the relevant information system. 17. The national education development agency pursuant to these provisions by 1 March of the current year, July 1 and October 1 snapshot provides input for scientific research, for which funding is granted in accordance with the national education development agency decision (for the previous period). 18. a quality national service: 18.1. introduction and updates the data in the register of scientific institutions, consistent with the laws of scientific institutions; 18.2. appropriate competency checks the existing data in the system of scientific institutions, scientific institutions in the registry in academic positions elected person register and review of scientific institutions in the scientific activities of the data supplied. If data is found not to conform, informed ievadītāj about the need to correct data. 19. The Ministry of education and Science: 19.1. appropriate competency monitors entering information and updates; 19.2. is entitled to check all system data in compliance with the reality. If data is found not to conform, informed ievadītāj about the need to correct data and, if necessary, the area attracts the competent institutions and experts; 19.3. the month of receipt of the international evaluation input and updates the data on the international scientific institutions. 20. According to the Ministry of the industry capacity: 20.1. monitors entering information and updates for existing subordinated to scientific institutions; 20.2. is entitled to check the data on the system compliance with reality with regard to subordinated to scientific institutions. If data is found not to conform, informed ievadītāj about the need to correct data; 20.3. the procedure laid down in the laws and subordinated to the perform scientific activities in monitoring through aggregate system messages. 21. Private entities that received the rights of users of the system, use the system to: 21.1. get acquainted with the results of the scientific activities; 21.2. become familiar with scientific institutions included in the register. 21.3. log on to the scientific activities for the implementation of projects and submit required information; 21.4. publish the scientific activities of the project proposals, and informed about the scientific institutions. 22. the citizenship and Migration Board shall ensure system data monitoring services, as well as insertion system shall provide the following information from the population register: 22.1. ID code; 22.2. the person's name (name), surname (last name); 22.3. the date of death. 23. This rule 11.2. information referred to is the Patent Office or the national plant protection services at the disposal of the system through the exchange of data with the relevant databases. 24. the information to be included in the system of online data transfer mode or using automatic data interchange solutions, including information from the valuation according to the specification files.
III. Information accumulation, storage, archiving and deleting system consists of 25 of the current database, and the archive database. 26. the system of accumulated information stored in the current database. 27. If a scientific institution or disposed of, to reorganize the system archive database, move the following data: scientific institutions register 27.1. appearing on the news; 27.2. the scientific institutions in academic posts in the registry of persons to be elected to the news; 27.3. the system user data, which the user rights assigned to the head of the scientific institution or his authorized person; 27.4. scientific institutions implement the scientific activities of the project if it did not participate in the implementation of other scientific institutions. 28. the system is moved to the archive database: 28.1. details of scientific activities projects a year after legislation for the implementation of the projects identified in the monitoring period ends, but, if such a period is not fixed – two years after project completion; 28.2. the scientific institutions in academic positions in elected personal register personal data included in the two years after the person ceased working relationships with institutions or is dead; 28.3. the personal data of the users of the system to the day when a person terminates the employment relationship with the authority or has died; 28.4. If the scientific authority or System Administrator concludes that the processing of the current information in the database is no longer appropriate. 29. On the archive database, do not move the scientific activity and scientific reviews of scientific institutions. 30. any system administrator to the accumulated messages delete, if they are in error and it has received information from the message in the ievadītāj, the head of the institution concerned or his authorized person. 31. the records may be moved from the archive database to the current database, if the data processing system database resulting from current legislation. 32. If the system is eliminated, the entered data for future storage puts the Latvian National Archives in accordance with the laws of the State information system and archive.
IV. System of information sharing 33. Access online forms and systems, which are publicly available, is provided only to identified users of the system. 34. the current database of the accumulated messages are publicly available online if it is not limited access, consistent with the laws or agreements on scientific activities the implementation of projects. 35. the accumulated in the system on a voluntary basis of the information submitted by the public availability of information can limit the applicant in relation to the amount of information to be published or a group of users of the system, on the basis of the laws, regulations, agreements, and other binding documents.
V. concluding questions 36. Scientific institutions Manager or his authorised person breaking news according to this provision, for a period to point 11.2. from 1 January 2017 until 31 July 2017 must enter to 2017 31 October. 37. This rule 11.2 and 11.3. messages referred to input in the system is voluntary, if the time is before January 1, 2017. 38. This rule 13.3 and 16 and 20 shall enter into force on January 1, 2018. Prime Minister Māris kučinskis education and Science Minister Karlis Šadursk of annex 1 of the Cabinet of Ministers on 27 June 2017. Regulation No. 381 of the application of the scientific activities of the national information system user rights by public authorities and scientific institutions managers or their authorised persons (the recipient), please assign (name, registration number) (employee's name) personal kods1 email address phone number _____ _____ _____ _____ _____ _____ _____ the scientific activities of the national information system usage rights to perform the following tasks: 1) ... 2) ... 3) ...
20. _ year ___. _ _ _ _ _ _ _ _ _ _ _ _ _ 2 (first name, last name, 's signature2) notes. 1 if the person does not have a personal code of the Republic of Latvia or a person disagrees with a personal code to process the national scientific activities in the information system, the personal code. In this case, the administrator creates a unique identifier that consists of 11 digits and does not match the ID number used in Latvia. 2 document properties in the "signature" and "date" does not fill in, if an electronic document is drawn up according to the law on electronic document design. Education and Science Minister Karlis Šadursk of annex 2 of the Cabinet of Ministers on 27 June 2017. Regulation No 381 of the application of the scientific activities of the national information system user rights for scientists who are not employed in scientific institutions of Latvia (the recipient), please assign (name, surname) personal kods1 email address phone number _____ _____ _____ _____ _____ _____ _____ the scientific activities of the national information system usage rights.
Annex: doctoral degree.
20. _ year ___. _ _ _ _ _ _ _ _ _ _ _ _ _ 2 (first name, last name, 's signature2) notes. 1 if the person does not have a personal code of the Republic of Latvia or a person disagrees with a personal code to process the national scientific activities in the information system, the personal code. In this case, the administrator creates a unique identifier that consists of 11 digits and does not match the ID number used in Latvia. 2 document properties in the "signature" and "date" does not fill in, if an electronic document is drawn up according to the law on electronic document design. Education and Science Minister Karlis Šadursk of annex 3 of the Cabinet of Ministers on 27 June 2017. Regulation No. 381 of the application of the scientific activities of the national information system in the user rights of the employees of the scientific institution (the recipient), please assign (name) (name of the institution and Department) personal kods1 email address phone number _____ _____ _____ _____ _____ _____ _____ the scientific activities of the national information system usage rights to perform the following tasks: 1) ... 2) ... 3) ...
20. _ year ___. _ _ _ _ _ _ _ _ _ _ _ _ _ 2 (first name, last name, 's signature2) notes. 1 if the person does not have a personal code of the Republic of Latvia or a person disagrees with a personal code to process the national scientific activities in the information system, the personal code. In this case, the administrator creates a unique identifier that consists of 11 digits and does not match the ID number used in Latvia. 2 document properties in the "signature" and "date" does not fill in, if an electronic document is drawn up according to the law on electronic document design. Education and Science Minister Karlis Šadursk a