Regulation Of The Minister Of Agriculture The Number 61/ot Permentan/140/10/2012 Year 2012

Original Language Title: Peraturan Menteri Pertanian Nomor 61/PERMENTAN/OT.140/10/2012 Tahun 2012

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Read the untranslated law here: http://peraturan.go.id/inc/view/11e44c51ae8bdba0a427313233373233.html

Microsoft Word-BN 987-2012 REPUBLIC of INDONESIA No. 983, 2012 the MINISTRY OF AGRICULTURE. Standard Operational Procedures. Monitoring. Evaluation. REGULATION of the MINISTER of AGRICULTURE of the REPUBLIC of INDONESIA NUMBER 61/OT Permentan/140/10/2012 ABOUT the GUIDELINES on MONITORING and EVALUATION of the OPERATIONAL PROCEDURES in the STANDARD ENVIRONMENT of the MINISTRY OF AGRICULTURE with the GRACE of GOD ALMIGHTY MINISTER of AGRICULTURE of the REPUBLIC of INDONESIA, Considering: a. that based on the decision of the Minister of agriculture the number 1226/Kpts/OT. 140/3/2010 has established Operational standards of Administrative Procedure the Ministry of agriculture; b. that, in order to increase the effectiveness of the application of the standard Operational Procedures in the environmental Ministry of agriculture needs to do Monitoring and evaluation; c. that the case on the basis of the above, and in order that the implementation of the Monitoring and evaluation of the operational standards of procedures goes well needs to establish guidelines for Monitoring and evaluation of the operational Procedures in the Standard environment of the Ministry of agriculture; Remember: 1. Act No. 28 of 1999 regarding the Organization of a country that is clean and free of corruption, Collusion and Nepotism (State Gazette of the Republic of Indonesia Number 75 in 1999, an additional Sheet of the Republic of Indonesia number 3851); www.djpp.depkumham.go.id 2012 No. 983 2 2. Act No. 8 of 1974 about Staffing issues (State Gazette of the Republic of Indonesia Number 55 in 1974, an additional Sheet of the Republic of Indonesia Number 3041) juncto Act No. 43 of 1999 (State Gazette of the Republic of Indonesia year 1999 Number 169, additional sheets of the Republic of Indonesia Number 3890); 3. Act No. 17 of 2003 About State Finances (State Gazette of the Republic of Indonesia Number 47 in 2003, an additional Sheet of the Republic of Indonesia Number 47); 4. Act No. 1 of 2004 on the Treasury of the State (State Gazette of the Republic of Indonesia in 2004, an additional Sheet No. 5 of the Republic of Indonesia Number 4355); 5. Presidential regulation Number 47 in 2009 about the formation and Organization of the Ministry of State of Jis presidential regulation Number 91 in 2011 (the State Gazette of the Republic of Indonesia Number 141); 6. Presidential regulation Number 24 in 2011 about the position, duties and functions of the Ministries as well as the Organization, duties and functions of the Echelon I Ministries juncto presidential regulation Number 92 in 2011 (State Gazette of the Republic of Indonesia in 2011 Number 142); 7. Regulation of the Minister of State for Administrative Reform State number PER/15/URM.PAN/7/2008 about the guidelines of the reform of the Bureaucracy; 8. Regulation of the Minister of State for Administrative Reform State number PER/21/URM.PAN/11/2008 about the guidelines for preparing the Standard Operational Procedure (SOP) Government Administration; 9. Regulation of the Minister of agriculture the number 23/OT Permentan/140/2/2010 on guidelines for the preparation of Standard Operating Procedures on the Administration of the Environment Ministry of agriculture; 10. Regulation of the Minister of agriculture the number 61/Permentan/OT.140/10/2010 about the Organization and the work of the Ministry of agriculture; www.djpp.depkumham.go.id 2012 No. 9833 11. The decision of the Minister of agriculture the number 1226/Kpts/OT 140/3/2010 of the standard Operational procedure for the determination of the administration of Government of the Ministry of agriculture; 12. The decision of the Minister of agriculture Number 1411/Kpts/OT 160/4/2012 on the establishment of Standard Operating Procedures Team Ministry of agriculture. DECIDING Set: REGULATION of the MINISTER of AGRICULTURE of the GUIDELINES on MONITORING and EVALUATION of the OPERATIONAL PROCEDURES in the STANDARD ENVIRONMENT of the MINISTRY OF AGRICULTURE article 1 the guidelines on Monitoring and evaluation of the operational Procedures in the Standard environment of the Ministry of agriculture which is hereinafter referred to as the guidelines Monev SOP Ministry of agriculture as listed in the annex, as an integral part of this decision. Article 2 the guidelines Monev SOP Ministry of agriculture as referred to in article 1 is used as a reference in carrying out the Monitoring and evaluation of the operational procedures in the standard implementation of the Environment Ministry of agriculture. Article 3 regulation of the Minister of agriculture this came into force on the date of enactment so that everyone knows it, ordered the enactment of regulations the Minister of Agriculture of this with its placement in the news of the Republic of Indonesia. Established in Jakarta on October 2, 2012, MINISTER of AGRICULTURE of the REPUBLIC of INDONESIA, in Jakarta, Indonesia Enacted SUSWONO on 8 October 2012, MINISTER of LAW and HUMAN RIGHTS REPUBLIC of INDONESIA AMIR SYAMSUDDIN www.djpp.depkumham.go.id 2012 No. 983 4 attachments: REGULATION of the MINISTER of AGRICULTURE of the GUIDELINES on MONITORING and EVALUATION of the OPERATIONAL PROCEDURES in the STANDARD ENVIRONMENT of the MINISTRY OF AGRICULTURE number: 61/OT Permentan/140/10/2012 date: October 2, 2012 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ CHAPTER I INTRODUCTION a. Background the Government essentially has an obligation to provide and deliver a quality service to community service, either directly or indirectly. Efforts to bring about a quality service, satisfying, transparent and defensible, this can be done by drawing up a standard or a procedure called with Standard Operational procedures. With the decision of the Minister of agriculture the number 1226/Kpts/OT 140/3/2010 have been applied the standard Operational Procedures in the process of organizing the administration of the Ministry of agriculture. The next step is doing the monitoring and evaluation of the implementation of the Standard Operational procedures. Monitoring and evaluation the implementation of Standard Operating procedures, is continuous and regular activity should be continuously performed, so that the process of implementation of a standard Operational procedures, can run well. It aims to ascertain whether the implementation of Standards Operating Procedures really fit between task execution with the established procedure, besides to know sesegara possible operational standards procedures that need to be improved or enhanced, or the presence of activities that have not been prepared and need for Standard Operating procedure. Related to the above mentioned as well as for uniformity in conducting monitoring and evaluation on the environmental Ministry of Agriculture then needs to be drawn up guidelines for the Monitoring and evaluation of the Standard Operational Procedures in the Ministry of agriculture. www.djpp.depkumham.go.id 2012 No. 9835 b. goals and purpose 1. The intent of the guidelines on Monitoring and evaluation of the SOP the Ministry of agriculture are intended as reference in carrying out the monitoring and evaluation of the implementation of the implementation of the SOP in the environment of the Ministry of agriculture. 2. The purpose of Monitoring and evaluation Guidelines SOP Ministry of agriculture aims to improve the effectiveness of the implementation of the SOP in the Environment Ministry of agriculture so that is expected to encourage the improvement of the performance of the Ministry of agriculture. C. scope the scope of the standard Operational Procedures Monev Guidelines the Ministry of agriculture include: monitoring, evaluation and reporting. D. understanding in these guidelines are: 1. Standard Operating procedures SOP hereafter is a standardized set of written instructions concerning the conduct of the administrative processes, how and when it should be done, where and by whom it was performed. 2. Operational Procedures Standards Team who then called Team SOP SOP Team consists of: Ministry of agriculture, the Team Work Unit SOP Echelon I, Technical Team Implementing Unit SOPS, which is specified by a decision of the competent authority. 3. Work Unit Echelons I is the organization within the scope of the Ministry of agriculture that his position was under and is responsible directly to the Minister of agriculture, i.e. the Secretariat-General, the Inspectorate-General, Directorate General, and the Agency. 4. Managing Technical Unit is a unit of the nonprofit independent organization carry out the operational technical and/or technical tasks of the parent organization. 5. Monitoring SOP is the process monitoring is done continuously to the practice of implementation of the SOP. 6. Evaluation is a process of follow-up of the monitoring stage, whether against an SOP to do the refinement or improvement. www.djpp.depkumham.go.id


2012, no. 987 6 CHAPTER II MONITORING and EVALUATION in the framework of the effectiveness of the implementation of the SOP in supporting the performance of the Ministry of Agriculture then need continuous monitoring carried out in order to ensure the implementation of the SOP. Inputs in any monitoring activities will be a valuable ingredient in the activities of the evaluation, so that completion against SOP can be done quickly and precisely according to the needs and development of existing conditions. A. Monitoring Activity monitoring is the process of assessment of practice implementation of the SOP by executor in carrying out procedures that have been established based on specific quality standards. This activity is directed to compare and ensure the performance of the executor in accordance with intents and purposes stated in SOP, identify problems that may arise, and determine how to fix. Methods used in monitoring activities of the SOP in the Ministry of agriculture are: 1. Direct observation Team SOP monitoring with monitoring the implementation of the operations of the SOP directly on a work unit. In conducting monitoring/observation, Team SOP records or record the important events that have occurred. 2. In addition to conducting Interviews direct observation, monitoring can be done through interviews, Team SOP do q & a with implementing SOP. Interviews can also be conducted with customers/members of the public to obtain information from the outside. 3. Meetings meetings and discussions with implementing SOP. Meetings can be designed on a periodic basis and for things that need to be solved quickly, can be done impromptu meetings. 4. The overall Monitoring can also be done through briefing-briefing in the implementation done by Team SOP to ensure the process goes in accordance with the procedures which have been standardized. www.djpp.depkumham.go.id 2012, No. 9837 Team SOP noting and documenting various things relating to the implementation of the implementation of the SOP, among others: a. look at each stage in the SOP can be run in accordance with the practice. b. if unable to walk as it was formulated, it needs to be seen what things that inhibit, or become a problem. The problem could have on the formulation SOP, on implementing the mastery against the SOP, or a problem of a lack of facilities and infrastructure repair, or other problems. c. If the applicability of SOP can be running, also note whether each stage can be run in accordance with the provisions of the terms (completeness), raw time and produce raw output have been targeted. If it turns out that the results obtained were below the targets set, needs to be seen what the obstacles or problems that arise. d. measures taken by the implementers to tackle various problems occurred so that the process can still walk should be in accordance with the laws applicable invitation-and can be justified by the leadership of the organization. To help documentation in conducting monitoring, can use table 1 as follows: table 1 Monitoring the implementation of the Standard Operational Procedure (SOP) No. Procedure (SOP) assessment of the implementation of the results of the Assessment Notes the action to be taken and the name obviously Paraf/evaluator 1 2 3 4 5 6 1. Go well did not go well www.djpp.depkumham.go.id 2012 No. 983 8 2. Go well did not go well 3. Go well did not go well 4. DST. Way charging: column 1: ordinal number filled in. Column 2: Filled Title SOP monitored the process of its application. Column 3: if it turns out that the results of the assessment goes well, then given a mark "x" in the box which is available with the label "go well". If it turns out that the results of the assessment indicate that the implementation of SOPS unable to walk properly, then given a mark "x" in the box with the label "Not going well" column 4: filled with records of the results of the assessment, especially for outcomes assessment "did not go well" notes among others are: the reason why the procedure cannot run well, things which were considered not going well, what the possible causes. Column 5: filled with actions that should be taken in order for the SOP may be applied, for example: the need for refinements, training for implementers, inadequate means of improvement, and so on. Column 6: filled with a clear name and paraf officers who do the assessment. B. evaluation of the Standard Operational Procedure is dynamic due to the organizational changes and/or regulations will take effect on existing SOPS. Therefore need SOP continuously evaluated so that procedures in the organization always refer to accountability and good performance. www.djpp.depkumham.go.id 2012 No. 9839 goal is to look back on the level of accuracy and precision of the SOP that has already drawn up by the process of the implementation of the duties and functions of the Organization efficiently and effectively. Evaluation, as a follow up to the stages of monitoring, can include a substance SOP itself or related to process its application. Of the substance, the evaluation is done with reference to: 1. Standard Operating procedures should be applied to encourage improved performance of individual, work unit and the Organization as a whole. 2. Standard Operating procedures applied should be able to be understood and implemented properly by the executor. 3. Every person who is charged with carrying out certain procedures must be able to execute it properly. 4. Required refinement-completion against a SOP that has applied the new SOP or necessary, depending on the results of the monitoring which was carried out at the previous stages. 5. Standard Operating procedures that applied were able to overcome the various problems which hamper the procedural organisation. 6. Operational procedures Standards applied are able to answer the challenge of environmental change organization, whether the changes are related to government policies or changes in relation to the fulfillment of the expectations of the public or customers. 7. Standard Operating Procedures are applied can run synergistically with each other. From the stage of monitoring can also note the procedure which does not function so as to disrupt the entire process of the Organization, or where that procedure is running slow so disturbing to other procedures that depend on the procedure. For ease in doing evaluations can use table 2 as follows: www.djpp.depkumham.go.id 2012, no. 987 10 table 2 evaluation of the implementation of the Standard Operational Procedure (SOP) No assessment of operational standards (number) 1. 2 3 4 5 6 7 8 1. Able to encourage performance improvement 2. Easy to understand 3. Easily implemented 4. Everyone can perform its role of each of the 5. Able to overcome the problems associated with the process 6. Capable of answering the needs of increased organizational performance 7. Synergy one another Way of filling column 1: filled with numbers sort column 2: evaluation criteria (can be added and changed according to needs of evaluation). Column 3 s/d 8 onwards if there's still SOP being evaluated: each SOP are always given a code number, this number www.djpp.depkumham.go.id 2012 No. 98311 will be much easier to present the SOP. Each SOP being evaluated are listed in the column above the number columns each. On each cell with kreteria penilainnya, SOP judged by giving a mark "x" If the results of its application turns out to be incompatible with the statement, and the mark "√" If in accordance with the statement. From the application process, the team SOP in conducting evaluations can see some things as follows: 1. The strategy has done successfully encouraging the implementation of SOP. The process of the implementation of that right, through systematic planning, delivery of training, notification and the opening of access, will increase the success rate of the application; 2. implementing the acceptance rate against SOP has been applied. The attitude of reluctance towards the implementation of the SOP would hamper the Organization as a whole. The lack of notification, training and accessibility to SOP, will tend to engender an attitude of rejection of the SOP; 3. Team SOP that has formed is able to work effectively from the start the assessment process needs to process monitoring. 4. the supervision mechanism of the SOP team capable of running well. Supervision play an important role in the implementation of SOPS, because the good supervision mechanism will also encourage the success of implementation of the SOP; 5. Training-training is given to implementing the SOP so that it is able to streamline the process of implementation. This evaluation at once to see sejauhmana the identification of training needs exactly defined, how his training methods, as well as an instructor who's evaluation after training; 6. Risks due to changes of the SOP should be handled well. Changes to SOPS at an early stage their application is always give impact on the process of the implementation of the duties and functions of the organization. Therefore also needs to be seen how big an impact that affects organizational performance and the way antisipasinya. Team SOP in conducting the evaluation of the format of the SOP as follows: 1. The title of the SOP should meet the rules: a. has the output. b. has aspects of activity. c. do not give a different interpretation. d. Give a clear picture against the scope of the activities in the SOP. www.djpp.depkumham.go.id


2012, no. 987 12 2. The writing of the identity of the SOP should meet the rules: a. number Writing SOP is in compliance. b. Writing the creation date is correct. 3. Writing SOP procedures must meet the rules: a. the writing activities of the SOP are correct. b. implementing Writing is correct. c. Writing SOP symbol is correct. www.djpp.depkumham.go.id 2012 No. 98313 CHAPTER III REPORTING a. results Report Reporting mechanism for the implementation of the evaluation of the SOP Kementan delivered in tiered ranging from Team Technical Implementing SOP to the Parent Organization, Team SOP work Unit Echelons I report the results of the evaluation of the SOP to the team Ministry and subsequent SOP submitted to the Secretary of the Jendaral (as referring) to be forwarded to the Minister of agriculture. The time of delivery of the report: 1. Unit SOP Team implementing Tennis evaluation results report to the parent organization no later than the third week of January. 2. Team work Unit SOP Echelon I report the results of the evaluation to the SOP Team Ministry no later than the second week of February. 3. TEAM SOP Ministry of agriculture at the latest four weeks into the month of February has delivered a report to the Minister of agriculture. Report the results of the evaluation of the Standard Operational Procedure (SOP) is used to: 1. as a refinement of materials against SOP that already imposed on each of the work units. 2. To know the consistency of application of the SOP in the execution of the work in a work unit; 3. Identify the problem and the solution as well as drawing up recommendations in decisions made by the leadership of a work unit; 4. Provide information about SOP unenforceable or is no longer relevant, as well as new SOPS may be required. B. Report Format report on the results of monitoring and evaluation in order to be prepared in a concise and contains at least the following points: www.djpp.depkumham.go.id 2012 No. 983 14 1. Introduction this section contains an introduction to the submission of the report the results of the monitoring and evaluation of the leadership of their respective work units. 2. Executive summary this section contains a summary of the results of monitoring and evaluation as a whole. 3. The implementation of Monitoring and evaluation in this section described how monitoring and evaluation activities carried out include: the implementing Team, process implementation, implementation time. 4. The results of the Monitoring and evaluation of the results of the evaluation are reported to include: the evaluation of the implementation process, the evaluation of the substance, the evaluation format. 5. Advice based on the results of the evaluation can be explained the things that need to get attention for follow-up. 6. Attachment on this section so that it is attached to the SOP evaluated www.djpp.depkumham.go.id 2012 No. 98315 CHAPTER IV COVER from the results of the implementation of the monitoring and evaluation of the SOP was done, hopefully can do the follow-up steps as follows: 1. Refining the Document based on the Monitoring results of SOP and evaluation; 2. Complete the Document on the basis of legal SOP and other necessary data; 3. Do the Internalization, socialization and SOP Document Publication services; 4. Do the development of the SOP. Though SOP is a small part of the aspect of the Organization of the Government Administration, but nevertheless has a large role SOP to create a Government that is efficient, effective, and consistent in providing service to the community. Therefore, this guide has become an important instrument for encouraging the Ministry of agriculture in improving internal processes so that it can improve the quality of service to the community, improve accountability, which in turn will increase the trust of the community to the Government in General and the Ministry of agriculture in particular. INDONESIAN AGRICULTURE MINISTER SUSWONO, www.djpp.depkumham.go.id