Order Of July 7, 2008, Amending The Decree Of 10 October 2006 On The Establishment Of Automated Processing Of Personal Data Relating To The Recruitment And Management Of Staff Of The National Gendarmerie

Original Language Title: Arrêté du 7 juillet 2008 modifiant l'arrêté du 10 octobre 2006 portant création d'un traitement automatisé de données à caractère personnel relatif au recrutement et à la gestion des personnels de la gendarmerie nationale

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JORF n ° 0194 text no. 23, August 21, 2008 order of July 7, 2008, amending the Decree of 10 October 2006 on the establishment of treatment automated of personal data relating to the recruitment and management of staff of the national gendarmerie NOR: DEFD0819691A ELI: https://www.legifrance.gouv.fr/eli/arrete/2008/7/7/DEFD0819691A/jo/texte the Minister of defence , Having regard to Act No. 78-17 of 6 January 1978 amended relative to computers, files and freedoms, particularly article 23.
Having regard to Decree of January 20, 1988, authorizing the national gendarmerie to be included in his personal file registration number in the national register for the identification of natural persons;
Mindful of Decree No. 91-1404 of 27 December 1991 authorising the use of the national Repertory of identification of physical persons by employers in treatments automated payroll and personnel management;
Considering Decree No. 2005 - 850 of 27 July 2005 on the signature of the members of the Government delegations;
Considering the Decree of 10 October 2006 on the establishment of treatment automated of personal data relating to the recruitment and management of staff of the national gendarmerie;
Seen the receipt number 1113385 of the National Commission of computing and freedoms dated as of October 31, 2007, stop: Article 1 more on this article...

Articles 2 and 3 of the Decree of 10 October 2006 referred to above are amended as follows: 1 ° article 2 is replaced by the following: "the categories of personal data recorded are: i. ― for the recruitment of candidates for a position of the national gendarmerie: 11. «» Concerning the data which are subject to automated processing, those concerning: ― to identity: quality, sex, names of family and customary, names, title, date, location, Department and country of birth, nationality, address, telephone numbers, e-mail;
― to family status: the candidate (marital status, number of children), spouse (family name), parents (place of birth, profession, sector of activity);
― to the military situation: status, grade, date of appointment in the grade, weapon position under the national service, current or previous military situation, identifying defence or number of serial number, history of assignments, office or national service center, start and end of service date, date of the appeal of defence preparedness, military preparedness, current assignment, recruitment officer (region of mounted police and group assignment (, entry into force, status, duration of the military services, date of termination of contract, certificate of technical qualification date, integration of career, graduates of qualification date, specialty, hierarchical notice);
training, diplomas and distinctions: diplomas, qualifications, licences, patents, certificates, school of initial training, foreign languages and level of knowledge.
― for the bid commitment: folder (possible death date, number and candidate nomination, type application, selection centre, unit for taking initial account, postal code of the station of departure, date availability, application filing date, status of the folder, candidate and number of application, date of General or physical ability tests, opinion on the nomination) , for the officer candidates (choice of the option of the competition in oral and written, preference of position), intervention (number, indicator of importance, object, original speaker, speaker code, date of despatch and receipt, response, followed by folder), tests (tests general aptitude, results of physical testing and qualification, numbers of presentation in physical tests, reason for failure in the physical tests, general level of fitness, language test results (, notice, final classification), competitions and examinations (age of the candidate, type of competition or examination, specialties, date, results, notes, classification), decision (allocation, decision, school assignment, date of entry into school, number of archive);
― to health: size, date of medical examination, fitness or unfitness.
12. concerning data that are subject to a non-automatic processing, those concerning: ― to identity: photography, name of wife, Constable identification number;
― to family status: the candidate (number of brothers and sisters), spouse (first names, date and place of birth, address, employment status, spouse), parents (family, first names, date and place of birth, address, marital status, parent name military or veteran), guardians (family name, address, profession, relationship, period of tutoring), in-laws (family name (, first names, date and place of birth, address, profession, vital status, parent member or veteran), brothers, sisters, half-brothers, half-sisters, brothers-in-law and sisters-in-law of the candidate and the spouse of the candidate (family ties, family name, first names, date and place of birth, nationality, address, profession), other relatives in the Army (relation, military parent or veteran).
― to the military situation: reservist employment, recruitment officer (State data and services, punishments and rewards, sheets of notes);
― for the bid commitment: folder (statements by the candidate, current situation, current and previous professions, entrepreneurial function, candidate beneficiary of a pension, difficulties encountered in childhood, motivations), for the officer candidates (year of the prior preparation organized by the gendarmerie), to potential NCOs (declaration of choice of territorial regime), for volunteer applicants overseas (declaration of acceptance to serve in metropolitan France).
13. concerning the tests carried out by the candidates, those concerning: ― to identification: computer identification number of the applicant;
― to identity: name surname, marital or use, first names, date and place of birth, sex, age of the candidate;
― to the military situation: codification of the origin of the application;
― in the identification of the session: session number;
― in the identification of the center of selection: the selection centre identification number;
training and education: level of study of the candidate;
― to responses to personality tests: responses to an aptitude test professional No.1, responses to the vocational aptitude test no. 2;
― to notices to personality tests: results scores and thresholds (notice the professional aptitude test no. 1, scores obtained according to thresholds, notice to the professional aptitude test no. 2, scores obtained scales, final notice the aptitude test professional No.1, final notice the aptitude test professional No. 2);
― to responses to the vocational aptitude tests: responses to the aptitude tests professional Nos. 3, 4, 5, 6, with the English tests, answers to tests techniques Nos. 1, 2, 3, 4, 5, 6, 7, 8, responses to the test of culture General No. 5, responses to the accounting test, responses to the test of NCOs testers;
― in the results to the professional aptitude tests: results in raw scores and calibrated notes (tests of fitness professional Nos. 3, 4, 5, 6, and English tests techniques Nos. 1, 2, 3, 4, 5, 6, 7, 8, culture test General No. 5, accounting test, NCOs testers test);
― to the State of the results of the tests by type of selection: final notice of tests of personality and calibrated notes of vocational proficiency testing results;
― to the edition of the protocols of personality tests.
II. ― for the management of the staff of the national gendarmerie: ― to identity: civility, citizenship, names, first names, photograph, date and place of birth, date of death, sex, addresses, telephone numbers, e-mail, professional map references, references of the traffic map, passport, identification number of Constable, identifying defence;
― to the registration number in the national register for the identification of natural persons;
― to family status: current family situations and past, geographical celibacy, joint (name, of birth, given names, sex, date and place of birth, nationality, date of death, mounted police identification number and assignment units, employer, employer category, activity), children (number, to use full name, sex, date and place of birth, date of death, parentage, date of arrival at the home, dependant or not dates of support, marital status of attachment);
― to training, to the diplomas and distinctions: diplomas, certificates and certificates, patents, training military (high school), foreign languages, civilian training and follow-up curriculum, vocational training, decorations, awards, awards, quotes, qualifications, dominant, specialty, followed by courses, retraining courses, followed by proposals for internships, examinations and competitions, ranking and rating the initial stage in gendarmerie, driver's licence;
― to housing: characteristics of housing granted by absolute necessity of service, date of occupancy, unit, maintenance unit, connecting budget, number of persons accommodated;

― to professional life: previous employers, origin of recruitment, administrative dates, last degree obtained before the mounted police, date and place of swearing, activities at risk, history of contracts, history of positions, absences, category, status, grades and posts current and successive successive jobs, clearances, indicator of retention mobile gendarmerie and end overseas (linked to mutations) regime indicator date , successive missions, historical annual assessments and ratings made according to statutory warranties, leaves notes, progress, progress Board, table of progress, greeting cards, limiting the independence of the military, mutation (number, reference card greeting, cause, reason, characteristics of the mutation, mutation, status, forecast of posting date, date and number of decision, compensation related to the position, position, function and planned allocation unit) history of campaigns, internal function (member of committees, representations, agencies, bid), given time and seniority, sanctions, restrictions on use, sick leave, maternity leave, measurement of activity output, indicator of activity to retirement;
― at the economic and financial situation: Bank, Fund (mutual) contribution, running surface, modality (hours of work) activity, balance and number of the booklet of balance, indices of current treatment, chevron, scale, level, date of passage (in the scale, level or chevron), gross, allowances / permanent deductions, supplementary payment (topic, amount, date of origin and number of assignment), degree of disability;
― to health: size, blood group, disability rates, followed by injuries (dates, types, causes, registration number, body or registration authority), skills and medical demerit, medical convocation;
― to serious events: place, killed or wounded, accountability to service, circumstances, comments, number of days of temporary interruption of work.
Information relating to the social security number of the persons concerned by the processing can be communicated only for the only operations necessary for the transmission of information between social security military personnel file and the National Fund or the bodies referred to in article 1 of Decree No. 91 - 1404 dated December 27, 1991. » 2 ° article 3 is replaced by the following: "personal data thus recorded are stored: i. ― for the recruitment of candidates for a position of the national gendarmerie: 11.» Data that are subject to automated processing are: ― kept failure until the person reaches the age of 41.
― transferred in case of success, in the basis of personnel management;
― destroyed as soon as the administration was informed of the death of the candidate;
― preserved, if successful, until the person reaches the age of 41 years, without making a transfer in the management database.
12. the data which are the subject of a non-automatic processing are: ― destroyed the fifth year following the date of application, in the event of failure;
― classified into common archives, if successful;
― destroyed as soon as the administration was informed of the death of the candidate;
― surveys of punishments and the difficulties encountered in childhood-related information are destroyed after the decision for admission to employment in the national gendarmerie.
13. data relating to the tests carried out by the candidates are: ― destroyed the fifth year following the date of application in the event of failure;
― classified into common archives, if successful;
― destroyed as soon as the administration was informed of the death of the candidate.
II. ― for the management of the staff of the national gendarmerie: data are retained until breaking the link of the Member or of the agent with the managing body, depending on whether it is active or reserve.
The conservation of data relating to the reasons for absence is limited to a period not exceeding two years, unless contrary legislation.
Information on disciplinary sanctions are kept in accordance with the provisions of article 6 of the Decree of 15 July 2005 above.
Personal data necessary for the calculation of pension entitlements may be kept for the purposes of the careers the winding up of old-age pensions. ' Article 2 more on this article...

After article 3, it is inserted an article 3-1 worded as follows: "recipients of the personal data recorded are, according to their respective functions and the need to know: i. ― for the recruitment of candidates for a position in mounted police: 11.» Concerning the data which are subject to automated processing: ― the recruiting office.
― medical centres of the national gendarmerie;
― centres information and recruitment;
― breeding stations and offices of the national service;
― the services responsible to conduct environmental surveys;
― taking into account initial units;
― the Sub-Directorate for studies and prospective.
12. regarding the data that are the subject of treatment non automated: ― the recruiting office.
― centres information and recruitment;
― breeding stations and offices of the national service;
― the services responsible to conduct environmental surveys;
― taking into account initial units;
― the Sub-Directorate for studies and prospective.
13. concerning the tests carried out by the candidates: ― branch of skills;
― the recruiting office;
― evaluation and selection section.
II. ― for the management of the staff of the national gendarmerie: ― officers responsible for operations administrative and accounting;
― officials of management staff (including recruitment offices);
― supervisors of the persons concerned;
― the military national social security fund;
― the Fund family allowance and the workers of Caledonia;
― the National Fund of Constable;
― the armed forces pension service;
― the Sub-Directorate for studies and prospective;
― medical centres of the national gendarmerie. ' Article 3 more on this article...

The Director-general of the national gendarmerie is responsible for the execution of this order, which will be published in the Official Journal of the French Republic.


Done at Paris, on July 7, 2008.
For the Minister and by delegation: the Director-general of the national gendarmerie, army general, R. Gilles

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