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Decree Of 23 July 2008 Establishing An Automated Processing Of Personal Data Relating To The Management Of The Historical Archives Of The Defence Service

Original Language Title: Arrêté du 23 juillet 2008 portant création d'un traitement automatisé de données à caractère personnel relatif à la gestion des archives du service historique de la défense

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JORF n°0193 of 20 August 2008
text No. 32



Judgment of 23 July 2008 establishing an automated personal data processing for the management of the archives of the historical defence service

NOR: DEFD0819655A ELI: https://www.legifrance.gouv.fr/eli/arrete/2008/7/23/DEFD0819655A/jo/texte


Minister of Defence,
Vu le Heritage Codeincluding his book II;
Vu la Act No. 78-17 of 6 January 1978 modified on computers, files and freedoms;
Vu la Act No. 2008-696 of 15 July 2008 relating to archives;
Vu le Decree No. 2005-850 of 27 July 2005 bearing delegation of signature of members of the Government;
Having regard to the receipt of N° 1264522 of the National Commission on Informatics and Freedoms of 11 February 2008, Stop:

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It is created in the Ministry of Defence, in the direction of the memory, heritage and archives of the General Secretariat for Administration, an automated processing of personal data called "THOT", implemented by the historical defence department and whose purpose is the management of the archives.

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The personal data categories recorded are those relating to:
― to the identity (from the reader [name, first name, address, nationality, telephone and fax numbers, email, identity document {type, number, date, place and issuing authority}, photograph], personnel [name, first name, date of birth]);
― in professional life (from the reader [social-professional category], staff [function];
– in the archives (inventories [list of ratings, description of documents, list of payments made by the various agencies of the department]);
― to consult the documents (registration [number, date and place], research [subject, university, start date and end of the course, research director, purpose, theme, period]).
The personal data thus recorded shall be retained:
– five years for reader and research data;
- up to the employee's departure for personnel data;
- one year for registration data.

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The recipients of recorded personal data are, depending on their respective responsibilities and the need to know:
– the personnel of the historical defence service;
– readers.

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The right of opposition provided forArticle 38 of the Act of 6 January 1978 referred to above cannot be invoked as part of this treatment.

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The rights of access and rectification provided to Articles 39 et seq. of the Act of 6 January 1978 referred to above exercised with the historical defence department, BP 166, 00468 Armies

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The Chief of the Historical Defence Service is responsible for the execution of this Order, which will be published in the Official Journal of the French Republic.


Done in Paris, July 23, 2008.


For the Minister and by delegation:

Assistant to the Director of Memory,

Heritage and Archives:

The senior civil administrator,

P. Navelot


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