Ordinance On Notification Of Scanning And Digitization Of Archival Material In Analogue Form Worth Preserving In Municipalities And Regions

Original Language Title: Bekendtgørelse om anmeldelse af skanning og digitalisering af bevaringsværdige arkivalier i analog form i kommuner og regioner

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Annunciation of the scanning and digitization of conservation worthy archivalists in analog form in municipalities and regions

Purline 3, paragraph 3. 2, and section 5 of the notice no. 591 of 26. June 2003 on public archives and public archives, and after negotiating with the local authorities ' Rural Development and Danske Regions :


§ 1. The provisions shall apply to archivalies created or provided by the municipalities, for the archivalists from municipal communities and for archivalies created or provided by the regions and the regions and regions of the regions, including hospitals, and regional scientific committees and regional transport companies.

Paragraph 2. The provisions shall not apply to the ongoing scanning of incoming mail and similar. Such documents may be discarded, provided that in the case of the incantation, there has been no significant deterioration in the legibility of conservation worthy documents.


§ 2. Retrospective scan and digitalisation of conservation worthy archivalies as mentioned in section 1 created in analog form must be notified to the State Archives, provided the archivalists are subsequently requested to be discarded.

Paragraph 2. Notification of digitization as referred to in paragraph 1. 1 shall be done at the State Archivers ' notification scheme.


§ 3. Recognition of retrospective scan and digitization require that a system used to store conservation worthy of the archivalies, satisfies the following :

1) the system must be organizationally, time-wise and eminent.

2) information shall be recorded in the system enabling identification and detection.

3) it must be possible to produce an archiving version of data and documents in the system according to the rules of the State Archive.


§ 4. Containment of conservation worthy archivalists in analog form, which is scanned or digitised, cf. Section 2 may not take place until the approval of the State Archives of this is before the State.

Paragraph 2. In the case of the notification of scanning or digitisation in municipalities or regions where a public archive has been established in accordance with the Archive Act, the State Archives shall obtain an opinion from the relevant public archive prior to authorisation for the discarding, cf. paragraph 1, may be given.

Entry into force

§ 5. The announcement will enter into force on the 27th. June 2013.

Paragraph 2. Notice no. 978 of 3. August 2010 on the conservation and discards of the archival-grade archival companies shall be repealed, section 3, no. 14.

Paragraph 3. Notice no. 979 of 3. In August 2010 on the conservation and barracks of archival validation from the regional scientific committee, section 3, no. 14.

Paragraph 4. Notice no. 980 of 3. The year August 2010 on conservation and discarding in the regions shall be repealed. 14.

Paragraph 5. Notice no. 994 of 3. August 2010 on the preservation and storage of archival valises in hospitals and hospitals are repealed in section 3. 14.

Paragraph 6. Notice no. 995 of 3. August 2010 on the conservation and storage of archivalists in the municipalities shall be repealed, section 4, no. 14.

The State Archives, the 21. June 2013

Asbjorn Hellum

/ Kirsten Villadsen Kristmar