213/2012 Sb.
DECREE
of 13 October. June 2012,
amending Decree No 645/2004 Coll., which implements certain
the provisions of the law on Archives and records service and amending certain
laws, as amended by Decree No 192/2009 Sb.
Ministry of the Interior, establishes, pursuant to § 86 of law no 499/2004 Coll., on
Archives and records service and amending certain laws, as amended by
Act No. 190/2009 Coll. and Act No. 167/2009 Coll., to implement section 19, section 24
paragraph. 3, § 31 para. 2, § 36, § 40 paragraph 2. 7, § 56 para. 4 and § 61 para. 9
the law:
Article. (I)
Decree No 645/2004 Coll., which implements certain provisions of the Act
about archives and records service and amending certain laws, as amended by
Decree No. 192/2009 Coll., is amended as follows:
1. In article 1 (1). 5, the words "stored outside the cultural/scientific institution and
Archives "are replaced by the words" which does not belong to the care of cultural and scientific
institutions and archives ".
2. In article 2 (2). 1, the words "application for approval of the agreement on scelení
archive or archive collections (hereinafter referred to as the "archive file"), or
proposal for a decision of the scelení archive file and their location "
replaced by the words "a proposal to convert the records to the care of another archive"
and the words "delimited records" shall be replaced by the words "papers
moving between the archives or cultural and scientific institutions, which
keep the base register, in order to provide care for the papers (
"limitations") ".
3. In article 2 (2). 2 the words "moving Records between archives or
cultural and scientific institutions that lead the base register,
to ensure the care of archival documents (hereinafter referred to as "limitations") "are replaced by
the words "Delimited records" and the words "where the papers until the
limitations imposed "shall be replaced by the words" in whose care they were papers
by the time limitation ".
4. in section 2, paragraph 5 is added:
"(5) if the State regional archives transfer records between
State district archives that are its internal organisational
units, shall notify this fact to the needs of the central update
records of the Ministry. ".
5. In section 3, paragraph 3. 1, the word "file" is replaced by "Fund or
Archives collection (hereinafter referred to as the "archive file") ".
6. In section 4, paragraph 4. 1 introductory part of the provisions, the words "in the tightly bound
the books "are replaced by" one file ".
7. in section 4, paragraph 4. 1 (b). f), the words "reference number of the document on the external
change "shall be replaced by the words" reference number or any other unique
identification of document relating to the external changes ".
8. In section 4, paragraph 4. 1 to the beginning of the letter j), the words "in the public records
in analog form ".
9. in section 4, paragraph 4. 1, the following point (j)) the following new subparagraph to), which read as follows:
"to) for public records in digital form size in bytes, and broken down
1. the size of the unprocessed records in digital form,
2. the size of the processed records in digital form,
3. size of the inventoried the records in digital form,
4. the total size of the archive records in digital form, which is the sum of
the size of the records, including the records processed and inventoried
the sum of the sizes of unprocessed archival materials ".
Letters k) to (n)) are known as the letter l) up to).
10. In section 4, paragraph 4. 1 at the end of the letters n) a comma is replaced by a dot and the
the letter o) shall be deleted.
11. in § 5 para. 2 at the beginning of subparagraph (g)), the words "in the public records
in analog form ".
12. in § 5 para. 2, letter g) the following point (h)), which read as follows:
"h) with records in digital form size in bytes, and broken down
referred to in section 4, paragraph 4. 1 (b). k),“.
Subparagraph (h)) and i) are referred to as letters i) and (j)).
13. in § 5 para. 2 (a). I), the words "(a). k) "are replaced by the words" (a).
l) ".
14. in § 5 para. 2 (a). j), the words "reference number of the document on the internal
change "shall be replaced by the words" reference number or any other unique
identification of document relating to the external changes ".
15. in section 6 (1). 2 the words "stored outside the archives ' is replaced by ',
that does not belong to the care of the archives "and the words" stored in archives or
cultural and scientific institutions "shall be replaced by the words" belonging to the
care of the archives or cultural/scientific institution ".
16. in section 6 (1). 3 (b). (b)), the words "stored outside the archives and culturally
scientific institution "are replaced by the words" which does not belong to the care of the archives
or cultural/scientific institution ".
17. in paragraph 6 (1). 3 the letter i) deleted.
Subparagraph (j)) to dd) are referred to as letters i) to cc).
18. in section 6 (1). 3 to the beginning of the letter j), the words "in the public records
in analog form ".
19. in section 6 (1). 3 the letter j) the following new subparagraph to), which read as follows:
"to) for public records in digital form their size in bytes, in the
the structure set out in section 4, paragraph 4. 1 (b). k),“.
Letters to) to cc) are known as the letter l) to dd).
20. In paragraph 6 (1). 3 (b). about) the words "(a). k) "are replaced by the words" (a).
l) ".
21. in section 6 (1). 3 (b). s) point 1, the words "reference number of the document on the
external change "shall be replaced by the words" reference number or any other unique
identification of document relating to the external changes ".
22. in section 6 (1). 3 (b). s) point 3, the words "(a). k) "shall be replaced by
"(b). l) ".
23. in section 6 (1). 3 the letter aa) repealed.
Letters bb) to dd) are known as the letters aa) to cc).
24. in § 9 para. 2 the word "guaranteed" shall be replaced by "recognized".
25. in § 12 para. 1 the words "stored outside of the archive or cultural and scientific
institution "are replaced by the words" which does not belong to the care of the archives
or cultural/scientific institution ".
26. in § 12 para. 2 the words "are stored in the archive or culturally
scientific institution "are replaced by the words", belongs to the care of the archives or
cultural/scientific institution ".
27. in section 12, the following paragraph 12a through 12 c, including the common
title and footnotes 2 and 3 are added:
"Creating, managing and making available metadata records
§ 12a
(1) the basic identification papers form
and the records given to the digital identifier) archive, in the case of
archiválii in digital form,
(b) the name of the archive file),
c) papers, time
(d) the name or business name) the originator of the archive file, or even
name or designation of its internal organizational unit,
e) brief content of the papers,
f) data format papers and his version, if it is a archiválii in the
digital form,
g) type and number of study units,
h) the size of the study units in the homes, in the case of archiválii in
digital form,
even) an indication that the records includes commercial, banking or similar
secrets or personal information, which is covered by a special regime
protection under other legislation ^ 2)
j) the language in which it is taken, the records
to) the fact necessary to view or other content processing
papers in digital format, in the case of a database.
(2) a description of the processed papers contain information on the classification of the accounting
units in the structure of the archive file and a link to the finding aid.
section 12b
In the register of agents are kept
and for the records whose) the author is a natural person,
1. the identifier assigned to the originator registration of producers,
2. identification of the originator in the range name or names,
name, date and place of birth and death of the originator; date and place of
birth and death are kept only if the processor in the record
records of known,
3. a brief biographical characteristics of the causative agent,
4. information on the resources used for the creation and maintenance of
the originator of a record in the register of agents,
5. identification of the processor in the records of the originators of the record
the agents in the range name or name, last name, and date and time
processing record
(b)) for the records, which the author is a legal entity, including interest
Association of legal entities ^ 3),
1. the identifier assigned to the originator registration of producers,
2. identification of the originator in the scope of the business name or the name of the
the originator, the identification number of the person if it has been allocated, the address of the registered office
and date of births and deaths of the originator,
3. the territorial scope of application of the originator if it can be determined,
4. history of the producer,
5. identification details of the legal predecessor of the agent, if any, in the
the range of business name or the name, address and date of
extinction,
6. identification of the legal successor of the agent, if any, in the
the range of business name or the name, address and date of
extinction,
7. identification of the processor in the records of the originators of the record
the agents in the range name or name, last name, and date and time
processing record
(c)) for the archival materials, which originates in a group of persons acting under the
the same name and combined to achieve the same purpose,
1. the identifier assigned to the originator registration of producers,
2. identification of the originator in the scope of the name of the originator, and headquarters
date of births and deaths of the originator,
3. the territorial scope of application of the originator if it can be determined,
4. history of the producer,
5. identification details of the legal predecessor of the originator for the purpose
activities, if any, to the extent a name, address, location and date of the
and extinction,
6. identification of the legal successor of the originator for the purpose
activities, if any, to the extent a name, address, location and date of the
and extinction,
7. identification of the processor in the records of the originators of the record
the agents in the range name or name, last name, and date and time
the processing of the record.
§ 12 c
(1) a description of the archives or cultural/scientific institution, to whose care
papers, contains
and the archive identifier) or cultural/scientific institution allocated
the Ministry,
(b) the name of the archives), or cultural/scientific institution,
(c)) generally used name of the archives or cultural/scientific institution, if
There are,
(d) the name or business name) the legal predecessor of the archives or cultural
scientific institutions, if any,
e) Category Archive according to § 42 para. 1 of the Act and the nature of the archive under §
paragraph 42. 2 of the Act,
f) registered address of the archives or cultural/scientific institution, or
address of the place of their workplaces intended for public relations,
g) contact details, in particular, telephone and telefax number, e-mail
the address of the Registrar or other contact email address, and
website of the archives or cultural/scientific institution and
their workplaces intended to come into contact with the public,
h) the name or name, last name, phone number and e-mail
address of the person standing at the head of the archives or cultural/scientific institution,
a person standing at the head of the study, a person standing at the head of the registry and of the person
responsible for the selection of the records for the agents,
I) archive history or cultural/scientific institution, or their
legal predecessors,
j) legal title to the exercise of the activity of the archives or cultural/scientific
institutions,
k) the organizational structure of the archives or cultural/scientific institution,
If a legal person, where necessary, details of the inclusion of the archive or
cultural and scientific institutions to the organizational structure of the other legal
of the person,
l) the scope of the archive to select the records,
m) range of archival materials and the structure of the archive files in the care of the archives or
with the cultural and scientific institutions,
n) bibliographic citation guide to archives,
o) opening hours of the archives or cultural/scientific institution,
p) the conditions for the submission of the records of the archives or cultural/scientific
institution,
q) facilities in the research archive, or cultural/scientific institution, and this
including photo documentation of the equipment,
r) scope of services the archives or cultural/scientific
institutions,
with) the accreditation of archives in the range reference number and date of the legal
the decision,
t) the name or name, surname, date of birth and address of the place of
residence of the founder of the archives or cultural/scientific institution in the territory of
The United States, or the address of his place of residence in a foreign country, in the case of physical
person; If the founder of the entrepreneur, contains a description of the archive or
cultural and scientific institutions in its name or name, last name,
where appropriate, the appendix that identifies a person or type of business
related to this person or her operated by the type of business,
the identification number and the address of the place of business,
u) the name or business name of the founder of the archives or cultural/scientific
institution identification number and address of the registered office, in the case of legal
person,
in an indication of the responsibilities of the archives) or cultural/scientific institution to
the administrative authorities in the field of archival science and superior authorities.
(2) part of the description of the archives or cultural/scientific institution is further
and a link to) user information system archives or cultural/scientific
institutions accessible manner allowing remote access,
(b) a reference to the price list) user of the services provided,
(c) link to) user terms and conditions of access and use
public records (research regulations).
2) for example, Act No. 513/1991 Coll., the commercial code, as amended by
amended, law No 21/1992 Coll., on banks, as amended by
amended, Act No. 101/2000 Coll., on the protection of personal data and
amending certain laws, as amended.
3) Act No. 40/1964 Coll., the civil code, as amended
regulations. ".
28. section 13, including the title.
29. in article 15, paragraph 2. 2, after the word "photocopy" the words "or
digital reproduction ".
30. in article 15, paragraph 2. 3 the words "stored in a public" shall be replaced by the words "in
the care of the public ".
31. in section 15, at the end of paragraph 3 the following sentence "the provisions of the first sentence
shall not apply in the case of archiválii in digital form, which
the replica was passed into the care of a public archive. ".
32. In article 16(1). 1, the words "with the model of the application for public inspection," shall be deleted and the
the word "pattern" is replaced by the word "pattern".
33. In article 16, the following paragraph 3 is added:
"(3) if the archive makes accessing archival materials in digital form,
replica of archival documents in digital form or digital reproductions
public records in an analog manner allowing remote access,
modifies the conditions of this inspection in the inquiry procedure. ".
34. section 17 including the title reads as follows:
"§ 17
The maximum amount of reimbursement of costs associated with the provision of services by the public
Archives
(1) the maximum amount of reimbursement of the costs associated with the acquisition of the statement, a copy of
or a copy of the papers in the analog form, or with the acquisition of replicas
papers in digital format, and the costs associated with certifying the conformity of the
archival copies in analog form, with the records in the analog
as stored in the archive or the conformity of the records in a digital replica
as with the archival materials in digital form or with a replica of the records in the
digital format stored in the archive, which is entitled to claim
public archives are listed in the tariff, the maximum amount of reimbursement of the costs
associated with the provision of services by the public archives, which is contained in the
Annex No 4 to this notice.
(2) the Archive may waive the payment of costs associated with the provision
the services referred to in paragraph 1, provided that such services are provided
the persons for which the law on administrative fees States that are
exempt from administrative fees, or if they are carried out in
the context of the acts which the law on administrative fees stipulates that
shall be exempt from administrative fees, or if they are carried out in
connection with submissions pursuant to the war veterans and the law on
participating in the resistance and resistance against communism. ".
35. Annexes 1 and 2 read as follows:
' Annex 1 to the Decree No 645/2004 Sb.
Accounting unit
1. the distribution of study units
1.1. Major and minor accounting units
The registration drive is divided into major and minor. The main registration
the units are the Basic, General units for counting and reporting
the amount of archival materials. Partial registration drive, specify the main
the accounting unit. Partial registration unit shall be processed
the records in the records of the national archival heritage and in the archive
AIDS. Accountancy unit without further processing
a unique and identifiable, and unprocessed records.
The total number of processed or inventoried sub
study units always matches the number of processed, or
inventoried the main study units.
1.2. Accounting Unit for processed and unprocessed papers
The accounting unit is broken down into units for
and unprocessed records which) the packages and cartons, datasets
(data packets); unprocessed cinematograph films and audio
the records shall also detectable jednotliviny, which are
filmstrips, other analog records, digital media
records, fonografické rollers, wires, fonografické records,
the matrix, tapes, audio cassettes, audio cassettes (analog)
(digital) and compact discs,
b) processed papers, which are further broken down into
1. the accounting unit for the papers in the analog form; for the records
units in the analog form shall indicate the number and, optionally, the size of the
lumber;
2. registration drives for archival documents in digital form; for the records
units in digital form shall indicate the number and size in bytes; in
If movies and sound recordings of works and on portable removable
data carriers with the size in bytes may not be noted.
1.3. the Registration drive for recording jednotlivin and quantitative
units
The accounting unit for the papers is divided into
and registration for the quantitative units) units, which are particularly
packages, cartons, briefs, datasets (data packets) and digital
archival unit (DAJ); units of quantity are used in particular to register
writings, correspondence, accounts, technical documentation, with the exception of the maps, plans
and technical drawings as jednotlivin, sheet music, if they are not
recorded as scripts, snippets, databases, presentations, Internet
pages, mathematical models, files, files in digital form,
(b) the registration drive for recording) jednotlivin; as with the particular
It shows in particular
1) Charter until 1850, the Charter after the year 1850,
2) official book, manuscript,
3) filing a protocol or protocols, including the podacích Journal of filing or
podacích journals in part I or index form, index, elench,
repertář,
filing cabinet, 4)
5) sealer, stamp, seal, seal of stand-alone Diecast, cloth typáře,
6) map, atlas, technical drawing, graphics, drawing,
7) photos on paper, photographic plate, sheet film
roll film, 35 mm film, microfilm, microfiche, photo album, digital
photos; photos stored in albums separately do not show, for
roll films shows the entire scroll
8) film strip or another medium of analog records, digital carrier
recording, film recording in analog and in digital form,
9) fonografický roller, fonografický wire (fonodrát), the matrix,
record, tape, audio cassette tape, compact disc,
audio recording in analog and in digital form,
10 by the year 1800) printing, printing after the year 1800, postcard, poster, valuable
paper, woodblock printing,
11) the subject of the numismatic nature, the subject of faleristické nature.
2. principles for determining the registration drive of archival documents in analogue and
digital format
Registration drives exist for papers in analog and digital
form. In their definition and registration is based on the following
principles:
and As the records unit) unprocessed papers shall apply
packages, cartons and datasets (data packets); other accounting units
shall, if they are unambiguous and without further processing
identification; Optionally, in this case the partial records shall also
unit.
(b)) between the jednotliviny do not count those that are part of the writings
or other jednotlivin. Jednotliviny shall be included in the registration sheet
The national heritage, regardless of the form of saving. If they are
jednotliviny stored in cartons, or other packaging, fasciklech
recorded as jednotliviny and the cartons, folders or other
packaging as a registration unit No.
(c) if the original archival documents) shown to be destroyed or lost, and it is
available, for example, his study of the reproduction, effected, that
reproduction as the accounting unit; to note that the
It is registered by the reproduction.
d) graphic sheets, and drawings and their reproduction, forming part of a document,
in which the primary plane text and graphics function
Companion (such as illustrations in books, views of the tovaryšských
worksheets, graphics on the invitations, letterheads, diplomas)
separately, if they are from the original record carriers artificially
separated and cannot be marshaled to it already. Otherwise, the register
together with their carrier in the Group (e.g., writings, Publications).
3. definition of major and minor study units
When defining the study units will proceed according to the rules
laid down in this annex, using the definitions of each type of
the records referred to in this annex. If the described archival documents,
that falls to its content and form into multiple study units, for
its definition usually determines the primary purpose for which it was
created. In the next sequence will then assess the prevailing content folder
or forms.
3.1. instruments to the year 1850
As the accounting units are recorded all documents resulting from the year 1850
including those that are stored in special collections of documents
or in departments of the archive file that were created for their
specialized store and register (for example, the separation of instruments in
family, velkostatkových, church funds), regardless,
whether formed in the pořádacím schema, or when the originator of the archival
processing. If you are part of these collections and worksheets, recorded with
as well as the Charter.
Of the Charter, which are part of other papers [for example, inserts and
transumpty in the schedules, copies of documents in the official books and other
manuscripts, documents inserted in the file (for example, copies of the contracts,
unclaimed personal papers)] as no jednotliviny and shall be considered
for her part. Documents stored in cartons are recognised as
jednotliviny and cartons in which these documents are stored as
registration drives do not show.
For the purposes of registration records, the Charter is a document that
establishes, amends, repeals or certifies legal relations. It is built according to the
some of the rules and in the exact form (for example, on one Folio
may also be srolováno, for more folios in the folder, in the form of a book), and
equipped with validation resources (such as seal, stamp, signature)
appropriate legal usages of the Charter. Same validation
the legal value of a certified copy of the Charter, and confirmation that it is also
Unit (vidimus, other officially certified copy thereof, or
the original or a duplicate of the Charter).
For the purposes of registration of archival documents are documents of the privileges, Majesties,
the diplomas awarded by the monarch, protective and tenure, leaves, armorial, nobilitační
and inkolátní of the Charter, reversals, by thus to the ground, patents, reskripty, decrees
(courtly), Guild law, notarial instruments. A of the Charter for the
accounting purposes are not considered public records documents the founding acts of the
referred to in the primary registers, zhostné leaves, zachovací leaves, training
leaves, leaves and Guild Assistant's certificate, personal documents and diplomas,
the statutes and articles of associations. As no of the Charter and do not show a valuable
the papers.
3.2. the instruments after the year 1850
As the accounting units are maintained only the originals and certified copies
documents arising after the year 1850, when they are
and the documents which have been) continue to be in the form of individual legal act
intended fundamentally status or rights (including the originator of the fond
of, nobilitačních and inkolátních),
(b) incorporation or zřizovacími),
(c) the documents governing the constitutional conditions) of the State (for example, the Constitution,
The Charter of fundamental rights and freedoms),
d) agreements or treaties governing files significantly
the international position of the State.
In the register shall indicate separately the number of instruments in analog form, and especially
the number of replicas of documents in digital form; replica instruments in digital
the form shall indicate their size in bytes.
For the instrument after the year 1850, for the purposes of the records as evidence
jednotliviny shall not be considered the founding documents of the legal acts referred to in
primary registers, the appointment of an honorary citizen, sheets, personal training
papers, school report cards, diplomas, statutes and articles of associations). As
the Charter is also no, and do not show any securities. As the Charter after
the year 1850, no Charter, which are included in the files.
3.3. the official books and manuscripts
As the accounting unit of the Official books and manuscripts are called official
books and manuscripts which make up the minor registration drives this principal
the registration drive. The official books and manuscripts separately in
analog form, especially in digital form and as replicas. U
the official books and manuscripts in digital form and in official books and replicas
manuscripts shall indicate their size in bytes.
3.3.1 Official books
The official books are papers that arose as a tool for preservation
logs, copies of documents or information in the form of files
to help protect their authenticity, legal validity and integrity.
The legal significance of the official books is usually established by law, or
Office Standard, which determine their content and method of management.
The official books are bound. If they are not bound, must meet the following
criteria:
and) uniformity,
(b) pursuant to the uniform) Division of time units (for example, by year) and
(c) designation of pages or sheets) a serial number.
If the criteria are not met, unbound books with
be construed as aktový material. This also applies to the attachments of the official books.
The official books show the following general features:
and the book is a collection of) continuously acquired writes that
as a rule, involve the same agenda (is conducted, while the file is handled)
(b)) entries in the official books have unique legal validity or
administrative importance, that in the case of a public nature books
balances the force of deeds or other documents of a legal nature,
(c) the form and structure of entries) is chosen so as to ensure the full
their weight and reproduce the essential components of the draft; This is not
only a registration record
d) authenticity and integrity is ensured by formal procedures, writes
and the necessities (for example, contemporary foliace or pagination, numbering
the minutes, sealing the volume record on number of folios), which are set out
also for the authentication form and content accuracy of the entries (a procedure
associated with the deposit-intabulací, or by writing, verification of entries
by verifiers). Among the books are classified papers
meeting these requirements, regardless of whether they contain entries
had the character of public books intended for the records with
public legal validity, or whether it was on the books of the internal
(administrative offices) for internal use-led nature of the originator;
(e)) the originator of the book considered to be indivisible,
(f) internal consistency) show a mutual (systematic) and
structured nature, within which are the relationships
the different types of books organized hierarchically (for example, the books main
and auxiliary books),
g) keeping the basic types of official books usually has a fixed
character, with the exception of cases, when it is equally used another form of
a written record.
The most common types of official books are:
and the book of Justice contested) and undisputed including their ancillary books
(for example, the book land, book contracts, books, papers, books
testamentů, book inventories, estates, books kvitancí and bonds,
the book of mortgages, půhonné books, pitch books),
(b)) the book intended for the keeping of the public or internal character
[for example, the registry office (births, devotees, deceased, burghers, municipal
Members, students, members), school catalogues, books of population register,
troops, hnanců, urbary, books, foundations, religious services, books ohlášek books
ohlášek betrothed, registers, if separate
statements, or cadasters (Federal tax)],
(c)) the book protocols that capture an authenticated (authentic) record from the
negotiations (for example, meeting protocols, books about the committees and
the boards of Directors for funds of associations and cooperatives),
(d) in the Memorial book in the main) meaning of the word (the official books of the joint
character) and a commemorative book (Chronicle) in the modern sense held in
part of the administrative competence of the originator. Modern commemorative book (Chronicle)
among the books puts if they were kept under the law, or
internal standards or originator, or decision the author of entries was
the leadership of the Memorial book commissioned by, or have an official character and writes
were checked or verified by the governing bodies of the originator.
(e)) the book of the Board (Office), for example, registration, kopiáře, books
copies of correspondence, books, copies of instructions, book of oaths of officers,
the book of copies of patents and regulation,
(f) the financial and economic) books, including books of accounting of the money and
tangible and inventories assets (inventory books).
Unprocessed records shall indicate the number of official books, if they are
without further processing, uniquely identifiable. For processed records
the number of official books in analog form, or the number of replicas
the official books in digital form; official kept in digital
form are usually databases.
Indexes to the official books are recognized as the official books. Books stored
in a cardboard box, fasciklech or other containers are treated as
jednotliviny and cardboard boxes and folders in which these books are stored,
as registration drives do not show.
3.3.2 Manuscripts
Manuscripts are written papers unofficial nature to nature
literary, liturgical or scientific works and are unique
the result of the creative work of the author. The form of analog and digital.
The manuscript is generally characterized by the identification of the author and title,
where appropriate, the intention to publish the manuscript. Manuscripts are in particular school of art
(for example, thesis, dissertation or thesis), chronicles and
a commemorative book, if incurred in the performance of official duties,
manuscripts of literary or scientific works, personal journals or books with
the signatures of the visits.
Manuscripts are written by hand, taken on a typewriter or on
the computer. Among the manuscripts are not classified copies created
graphic art techniques, which are recorded as publications, with the exception of
printed sheet music.
For manuscripts and printed music are considered. Music notes are handwritten and printed
music scores including historical types of documents (for example,
liturgical books with notations, hymn books, songbooks). For the hudebninu can be
be considered as spoken-word recordings of the texts whose tunes are generally known
or link to them.
For the registration drive "manuscripts" are not treated as correspondence, notes,
lectures and papers classifiable into other study units.
If the records are bound to konvolutu, it is considered a
the manuscript of the entire volume, in electronic form, the entire dataset (data
package). If you are not rozčlenitelné on individual manuscripts manuscripts
(works), the lengths recorded.
Music is recorded in a cardboard box, if they are not rozčlenitelné on
individual manuscripts (works). The register shall include an indication that it is a
hudebninu.
In the register shall indicate the number of pieces of manuscripts in analog form, the number of pieces
manuscripts in digital form or the number of pieces of manuscripts in digital replica
form; for manuscripts in digital form and replica manuscripts in digital
the form shall indicate its size in bytes.
3.4. the Registration equipment
The main accounting unit Registration tools indicates the total number of
pieces of the original equipment used to record documents and files in accordance with
factual or systematic classification, regardless of their original name.
Partial registration unit consists of filing logs or journals, filing
indexes, elenchy and repertáře. Their number shall be stated separately in the analog
form and in digital format, for registraturních AIDS in the
digital form, by specifying the size, in bytes.
3.4.1 Filing logs or journals of filing
Log or journal of filing filing are the basic registration tool for
documental service in paper form. Journals are kept in the filing
chronological sequence. As a rule, have a steady form, are kept
at some predetermined period, contain data on serial number
the document, the date of its delivery, the sender's address, simple content
the document, its scope and the number of attachments, the accounting document data
reference number of the originator, or contain, marking a body or a person
the agent, who has been assigned to the document, how to deal with it,
filing character.
In the records of the number of podacích or podacích in the journal log
analog form, both in part I and in index form, without
regardless of the specific name. As logs are maintained also filing
book by mail. Between filing protocols will be added also the registers of
the activities of the judicial administration to register the file. Separately, the
the number of podacích of journals in digital format.
3.4.2 Indexes
The index is alphabetical index name, geographic or factual passwords.
3.4.3 Elenchy
Elench registration tool is recording the identification
the data of the person or by the substantive passwords in alphabetical order or in
sort by save a specific department or registraturního files as well as
the entire filing cabinet, or with other internal breakdown.
3.4.4 Repertáře
Repertář is a helper utility that allows registration search files or
a register of documents according to the alphabetically or chronologically sorted
identification data of the person or the g/l entries. For each file, or
the Charter is in the repertáři listed their contents.
3.5. File cabinets
The main accounting unit filing cabinet is a set of systematically sorted
separate sheets that contain information related to a specific agenda
or topic and conducted usually in the prescribed or assigned created
the form. Files may be stored in multiple cartons, filing
drawers or boxes.
In the records of the national archival heritage, by specifying the number of filing
drawers or boxes. If the file is used as the original registration widget
(for example, filing a protocol index) records as appropriate
but there is.
3.6. Typáře and their separate prints
Typáře are three-dimensional objects whose surfaces by imprinting a
representation of their owners for the purpose of authentication, authentication of expression
the will or other document designation. For example, sealers,
stamps, stamps or punches for embossing.
Jednotliviny Typáře as always, their fingerprints recorded only if
they are not part of another jednotliviny.
The main accounting unit indicates the total number of typářů and fingerprint
arising out of their application.
Typáře as the main accounting unit divided into partial registration
the units, which are
and) sealers,
(b)),
(c) separate seals, castings) seals and imprints of typářů.
3.6.1 Sealers
Seal (razidlem, die) is usually a metal plate, usually
set in the handle, which is a negative image, which you can
positive image surfaces by imprinting the stamp (seal) or in writing-
the substance of the document (dies, die), and it directly in the document or the
zálepce (blind embossing, blind seal).
3.6.2 Stamps
The stamp is a rubber or metal plate, usually set in the handle, with the
applied image, which you can print the document.
3.6.3 Separate seals, seals and imprints of castings typářů
Separate seals, seals and imprints typářů castings are recorded only in the
the case, if the
and) consists of specialized collections that are primarily originals seal
their castings, facsimile, reproduction, modern prints of the original
pečetidel, whole documents with fingerprint typářů manipulated to collections in the
the past or discarded in organizing another fund and new collections
classified for of preservation of the imprint, or clippings with these fingerprints,
(b)) are found in the collections of the other definition, but they have a nature that is described in the
paragraph (a)),
(c)) is a separate part of archive (for example, master prints
typářů used in the time of the author, the registration of newly introduced
typářů with their prints, reproductions with noting on their disposal,
officially reported the loss, invalidation).
In the case of multiple impressions on a single underlying sheet keeps track of each
the imprint.
3.7. Cartons
For unprocessed archival material is cardboard main unit
public records on an analog tv that are stored in a special archive box.
For the processed papers in analog form is a cardboard records
the unit is used in particular to register files (aktového material)
correspondence, accounts, technical documentation, with the exception of plans and drawings,
sheet music, if not recognised as scripts, clippings, prints after a year
1800 unless they comply with the definition of this jednotliviny. In a cardboard box with
Register also records related to less significant legal acts
(for example, zhostné leaves, zachovací leaves, leaves, personal training
documents, statutes and articles of organizations and associations, judicial and notarial
documents). Through the cartons are also collection of documents to
the land register. Between the cartons are not counted are those in which
stored jednotliviny.
3.8. Folders
The files in the main accounting unit for processed papers in
analog, whose store in the cardboard box it would be inexpedient,
or for other reasons not feasible. It is a registration drive to
recording files (aktového material), correspondence, accounts, technical
documentation, with the exception of plans and drawings, sheet music, if they do not show
as scripts, clippings, prints after the year 1800, if do not match
the definition of this jednotliviny. In the fasciklech are maintained also papers
related to less significant legal acts (for example, zhostné leaves,
zachovací sheets, training sheets, personal documents and statutes and bylaws
organizations and associations, judicial and notarial documents, which cannot be
their dimensions recorded in cartons).
3.9. maps, atlases, technical drawings, graphic sheets, drawings
In the register shall state the total number of pieces of each of the map and the map works
atlases, plans, technical drawings, prints and drawings. Sub
registration unit shall be entered separately in the analog form and especially in
digital form, for digital intermediate study units shall be entered
the size, in bytes.
The main accounting unit Maps, atlases, technical drawings, graphics
sheets, drawings are divided into partial accounting units, which are
1. maps,
2. the atlases,
3. technical drawings,
4. graphic sheets,
5. artwork.
3.9.1 Maps
Partial registration unit Maps includes maps, mapping works and plans.
The map means a reduced image of the country, generalised conventional celestial
bodies, the Cosmos or parts of them transferred to the plane as a rule by using the
mathematically defined relationships (kartografickým view) and showing the
Depending on the location, status, and aspects of the relations of natural,
socio-economic and technical objects and phenomena. As maps are recognised
also, Globes, plastic or relief maps and terrain models; in this
the case is in brackets indicate their exact characteristics.
Map work means a map composed of more generally as large,
both graphically processed and systematically according to the scale of the leaves
marked sections, that is reported as a single unit of accounting. U
This registration shall also indicate the number of units (sections) preserved
in the archive file. Map work is usually the same
the size of the map sheets and complete coverage of the area of interest.
Reambulované in the map of map of the work shall be considered as part of this
the works; the exception is the maps related to the stable cadastre
(sketches, descriptions of the border crossing of cadastral municipalities, old cadastral
maps, the Imperial prints. reambulované maps of the stable cadastre)
which are not considered map, but as part of a stable
the land and, therefore, are computed according to the cadastral municipalities; registration
the unit is in this case, the map for the cadastral municipality.
Plans showing the urbanized territory (usually a municipality) or its part in
a relatively large scale, usually for the purpose of orientation shall be construed as
map of scale (for example, land plans and plans
showing the nesting of the buildings in the landscape, aerial photography maps). Vertical files
aerial photographs acquired by the rules of photogrammetry,
proceed as with the map works. Oblique aerial photos are considered
for the photos, if they have the form of postcards, show as postcards.
In the register shall state the number of maps, map art and plans; for maps in digital
the form shall contain the number of the note shall indicate the further characteristic
(for example, geographical information system, orthophotomap, perpendicular to the air
frame) and the size, in bytes.
3.9.2 Atlases
Atlas as a partial registration unit is systematically organized and
uniformly technically and graphically executed file maps relating to the
thematic area issued or presented in the form of books or in
the form of a single sheet inserted into the package. It bears the title
sheet and usually contains other essentials (for example, the accompanying
text indexes).
3.9.3 technical drawings
Technical drawing is the drawing used in technical disciplines created in the
appropriately selected scale. Contains the information necessary for the production of machines,
instruments and other product or its components or for construction
or part thereof.
This category can include studies and conceptual designs of products and
buildings. Enter the number of technical drawings.
3.9.4 graphic sheets
It is a reproduction by using some of the standard graphics methods (for example,
wood engraving, woodcut, copper etching), which is published on a separate
a sheet of paper. Graphics can be fitted with a mat and pegged to the
wall or inserted into the boards. As graphics in digital form is
exhibits the work of computer graphics or graphic (for example, ex
Libris illustrations taken out of books). The graphics is not leaf poster.
In the register shall indicate the number of individual free prints and
bound files (cycles), series and albums. The notes shall indicate whether the
file series, album, etc.
3.9.5 Artwork
The artwork is a subset of the accounting unit. Means the basis for subsequent
painting a different artistic technique, or a separate work of art. To
drawings are to be classified and exceptionally preserved paintings (such as watercolors,
collage, oils).
In the register shall indicate the number of individual drawings and their linked
files (konvoluty). The drawings are classified and exceptionally preserved paintings
(for example, watercolors, collages, oil), on the occurrence of paintings at
a footnote to the registration drive a simple expression (for example "1
oil ").
3.10. Photographic papers
Photographic archival materials means the representation (positive, negative)
obtained by the process, and the effect of light through optical
the system captures direct and durable image on the sensitive surface regardless of
on the form of the material carriers.
In stock units for processed photographic
the records shall show the number of pieces. Digital photography is the number of
pieces of digital photos and their sizes in bytes. In the case that
photographic papers is on an unstable material, enter this
the fact in a note. In the event that photographic papers is on
an unstable material, and its destruction, held a copy of the
recorded as the original.
The main accounting unit Photographic papers are divided into sub
registration drives, which are
1. photos on paper,
2. photographic plates,
3. leaf movies,
4. rolled films,
5. the films,
6. microfilm,
7. microfiche,
8. photo albums,
9. digital photos.
3.10.1 photos on paper
Photos on the paper include record usually three-dimensional
master (object) migrated by copying them from a photographic optical
film or plate on the sensitized paper. As the photos on paper
the pad also records the right photos, which means the photos,
that at first glance bears the characters mail, however, is
made a photographic way. As the photos on the paper pad
You can register prints digital or digitized photos printed
using photo printers, plotters and other devices. Photos on paper
the mat is also a photographic tableau, where it has been made a photographic
along the way, as one piece of the frame.
3.10.2 photographic plates
Photographic plate is made of a hard material (such as metal, glass)
equipped with a světlocitlivou coating. The record usually contains a three-dimensional
the master (the object), which are light master tonally reversed
(negative) or exhibit the same tonal values as master
(transparency).
3.10.3 Leafy movies
Leaf film is photographic film (plastic) standard format
(9x12cm and greater) covered with a layer of světlocitlivou. Contains a record
as a rule, three-dimensional (the object), the light of the draft
tonally the reciprocal (negative) or exhibit the same tonal values as
the master (transparency).
3.10.4 Rolled movies
Roll film is in the form of photographic film strip (plastic) covered
světlocitlivou layer. As a rule, the master contains the record of a three-dimensional
(object), which are light master tonally reversed (negative)
or show the same tonal values as the basis (transparency).
The standardized format of the image field has a field of view size 6 x 6
cm, or the size of the derived (for example, 6 x 9 cm, 6 x 4, 5 cm). Scroll
rozstříhán may be on individual image fields or strips of several
image fields. Rolled films are non-perforated.
3.10.5 35 mm film
35 mm film is in the form of photographic film strip (plastic) covered
světlocitlivou layer. The standardized format of the image field is
36x24mm, or less (for example, 24 x 24 mm, 18 x 24 cm for the 35 mm film about the
width 35 mm) and the belt usually contains 36 image fields. The belt may be
rozstříhán on individual image fields or strip several image
fields. The films have a one-sided or two-sided perforation.
3.10.6 Microfilms
Microfilm (Microtek film) is a scroll or a strip of photo
(thermal or vesicular) film (plastic) with mikrozáznamy.
3.10.7 Microfiches
Microfiche is leaf film (plastic) with a mikrozáznamy line, and
columns. It also contains the naked eye-readable caption describing.
3.10.8 photo albums
Photo album is a way to adjust the photos on paper in the form of
bound books or on loose sheets intended for viewing photos.
3.10.9 digital photos
Digital photography is a subset of the accounting unit for processed
records indicating the archiválii stored in digital photography
form.
3.11. Cinematographic films
Cinematographic movies are audiovisual, or only the image
records, arranged in a continuous sequence of photographic film or on the Ribbon
in the data file, which when projecting the impression of movement.
The main accounting unit of the cinematographic film shall be divided into sub
registration drives, which are
1. the filmstrips,
2. other carriers of analog records,
3. digital media records
4. cinematographic (audiovisual, film) records.
3.11.1 Film strips
Unprocessed records shall indicate the number of film strips. In a note
shall be indicated the occurrence of unstable photographic materials, such as
nitrocellulose and acetylcelulózy.
3.11.2 Other carriers for analogue records.
Unprocessed records shall indicate the number of other analog media
records. In a note to indicate the occurrence of unstable photographic
materials, such as nitrocellulose and acetylcelulózy.
3.11.3 Digital Media records (for example, DVD).
Unprocessed records shall indicate the number of carriers of digital records.
3.11.4 Cinematographic (audiovisual, film) records
This is an accounting unit for processed papers. Enter the number of
cinematographic works and other cinematographic records.
Cinematographic (audiovisual, film) work is sacred or
not otherwise specified image or sound-video recording
(analog and digital) in particular, exactly the bounded (for example, has a name
Start, end) so that it can serve its purpose. The medium is the work
recorded in a logical whole. A logical total means the final form
works.
Cinematographic (audiovisual, film) record is any record
an image or picture and sound that when projecting the impression
a continuous motion. As additional information in a note (in the Special
column) shall be stated in the movie, the number of carriers. In a footnote to
registration unit shall indicate the width of film strips.
For processed shall be public records, particularly in analog form and
especially in digital form. For public records in digital form shall be specified
the number and size in bytes. For cinematographic works, and records on a portable
removable data carriers may not indicate the size, in bytes. As
additional information in a note (in the special column) shall be stated in the
the film records the number of carriers. In a note to the accounting unit
indicating the breadth of film strips. As registration drives are undertaken on film
image created on a contractual basis by the national film archive in Prague.
3.12. Sound records
Audio archival material as the main accounting unit includes any
audio recording in analog or digital format stored on audio
medium or data file.
For processed shall be public records, particularly in analog form and
especially in digital form. Digital phonograms shall indicate
the size, in bytes. For phonograms on portable removable data
carriers may not indicate the size, in bytes. The number of phonograms is
indicate for each study units defined by the type of media.
As additional information in a note (in the special column) shall be stated in the
analog audio records the number of carriers.
Unprocessed records audio papers divided into sub
registration drives, which are
1. fonografické rollers,
2. fonografické wire,
3. records,
4. the matrix
5. the cassette tape,
6. audio tapes,
7. compact discs.
3.12.1 Fonografické rollers
Fonografický roller is an audio rewritable and nepřepisovatelný rack
of metal, resin, celluloid, rubber, wax or plastic in the form of
the hollow cylinder.
3.12.2 Fonografické wires
Fonografický wire (fonodrát) is a rewritable audio in the form of
metal wire wound on a spool.
3.12.3 records
Record is nepřepisovatelný audio in the form of thin
circular plates of Vulcanized rubber, shellac or plastic on which the sound is
recorded mechanically through the spiral groove.
3.12.4. The matrix
The matrix is an audio carrier in the form of a metal disc, which are typically used
for the production of dies for pressing records.
3.12.5 cassette tape
Tape Strip is a rewritable audio in the form of tapes
wound on the spool or středovce, whose surface is covered with magnetizovanou
a layer of enabling audio recording.
3.12.6. Audio cassettes
Audio cassette is a rewritable audio in the form of tapes built in.
in a protective housing (cassette), whose surface is covered with magnetizovanou
a layer of enabling audio recording; in this group include the audio tapes
with a digital recording audio (DAT).
3.12.7. Compact discs
The compact disc is an audio rewritable and nepřepisovatelný rack
the form of a disk made of plastic that allows digital audio recording.
For processed records are a sub unit of the sound
records.
3.12.8 the audio records
Enter the number of audio works and other audio recordings.
Sound work is sacred or otherwise specified audio recording
(audio recording) as a rule, precisely outlined by (for example, has a name
start and end) so that it could serve a purpose. Typically the work is
recorded on the nepřepisovatelném audio medium, which can be
mass-distributed.
Audio recording (sound recording) is any sound captured on
the audio medium (for example, fonografický roller, record,
tape tape, CD, DVD).
Sound can be recorded on an audio medium, analog or digitally.
As additional information in a note (in the special column) shall be stated in the
analog audio records the number of carriers.
3.13. Publications
This registration will include copies of the issued units intended for
as a rule, public dissemination, unless they are included in the files. Between publications
also handwritten posters. As to the registration unit for processed and
inventoried the records.
The drive won't be included in the records books, monographs and periodicals which
are included in the archive library. Unprocessed archival documents is
indicate if they are without further processing, unique and identifiable. For
publications are not considered music, technical documentation, maps, atlases,
graphic sheets and any other papers that are recognised as
separate accounting units, or partial registration drive.
The main accounting unit Publications are divided into partial registration unit
which are the
1. publications in the year 1800,
2. prints after the year 1800,
3. greeting cards,
4. posters,
5. securities,
6. blocks.
3.13.1 Prints until the year 1800
Prints up to the year 1800 include old prints (including incunabula), specifically the
books, monographs and periodicals, brochures, flyers, printed from jednolisty
the invention of the printing press in the year 1800 inclusive.
Monographs, means the neseriálová publication that systematically,
comprehensively and in detail, is about the same as a rule closely defined
topic.
Business and the document is published in separate parts of the
the United name, designation sequence (for example, by continuous
numbering), standardisation and content focused on a regular
intervals with the intention of standing a continuation (for example, newspapers, journals,
periodic conference proceedings). For the registration drive is under the de facto
of preservation is considered also set several related handouts, a
volume of a periodical for a specified period or on the contrary, a separate jednolist.
Jednolistem means dřevořezový the picture usually devocionálního
the character, originally from Western Europe, without text or text dopsaným
hand, the ancestor of deskotisku and of the printing press of the late 14. and the beginning of the 15th.
century or a small publication form that contains mostly newspaper flyer
and the religious-political pamphlets or mass sermons.
For the registration drive is under the de facto of preservation is also considered
the volume that contains several přívazků or přítisků. Document consisting of
several volumes or parts that make up in terms of copyright or
the publishing intention one formally and substantively closed whole, and
as a rule, associated common name (for example, multi-volume work,
free encyclopedia) is reported as a single unit of accounting.
As the accounting units with no publications that are included in the files.
The note shall indicate what kind of printing (for example, brochure, leaflet).
As the accounting units with no publications that are included in the files.
3.13.2 Prints after the year 1800
Print after the year 1800 is a neperiodická publication (reproduction of a literary,
the scientific, or artistic work to the official neúředního and the nature of the intended
for public dissemination) that is released in one lump sum, or not more than
Once a year (the Yearbook), or even more frequently if it consists of one
all, that is one unit. After the year 1800 prints are
made printing technique (in which differs from the manuscripts), and
bear bound; other printed documents in addition to maps, atlases,
photos of the printers, posters, greeting cards, securities, blocks and
prints are recorded as cardboard boxes and folders.
For the registration drive is under the de facto of preservation is also considered
the volume that contains several přívazků or přítisků. Document consisting of
several volumes or parts that make up in terms of copyright or
the publishing intention one formally and substantively closed whole,
as a rule, associated common name (for example, multi-volume work,
free encyclopedia) is reported as a single unit of accounting.
As the accounting units with no publications that are included in the files.
3.13.3 Postcards
Postcard is a subset of the records unit indicating the printing product
standardized dimensions with printed image theme on neadresní
side of the cardboard ticket and print the address of the party that is reserved
for the address and a brief message. For postcards from the period 1905-1908 years ago
is reserved for a short communication page of the image subject. As to the
image document acquired the print technique.
3.13.4 Posters
The posters are single-sided prints exhibited in order to disseminate information
in public places, with the use of text, an image, or both
together, they offer a focused on the goods, or the production of a work of art,
Entertainment, opinion, and so on. For posters also considered non-printing posters.
3.13.5 securities
Securities are partial debt obligations (bonds, Treasury bills,
bonds), mutual obligations (stocks, kuksy, units),
commercial paper (promissory note).
Enter the number of the partial debentures (bonds, Treasury bills,
bonds), paid-in investment (shares, kuksy, units),
trading securities (bills of Exchange). The note shall indicate the type of
the securities in question. Use this registration unit shall be registered and
securities that do not have a printed form.
3.13.6 Blocks
Blocks are the types of printing forms (wooden špalíček, printing plate from the
Stone, metal, linoleum, písmoviny or plastic).
3.14. Packages
The package is the main accounting unit used in the archives only for
unprocessed papers. Use this registration unit is registered
material deposited mainly in the packaging, nearchivních boxes. Packages
they are tied or otherwise adjusted to always consisted of manually
manipulable units. For the package will not be considered, for example, neadjustovaný
the material loosely stored in shelves. If they are unprocessed papers from
because of their better protection of stored in cardboard boxes, they are recorded as
cardboard boxes.
3.14.1. unprocessed papers stored in binders and are reported in the
partial registration unit of the binder.
3.15. the digital datasets (data packets)
The DataSet (data package) is the main accounting unit for unprocessed
papers in digital format. This is a set of data that was originally
created or managed through computer technology, was
selected for the archiválii and the replica is stored in the national archives
or in a digital archive, or a security archive. Digital dataset
(data package) usually has the form fields and tables, which are
contained and structured data (such as files, the results of the survey,
Census, inventory, database, presentations, websites,
mathematical models) including the number of records and their total size
expressed in bytes. Digital dataset (data package) is a registration
Unit for unprocessed papers. The writings form the digital datasets
(data packets) for the transmission of documents and their metadata into the archive.
3.16. Digital archival unit (DAJ)
Digital archival unit (DAJ) is the main accounting unit for
processed records in digital form. Indicates the database
presentation, website, mathematical models, files, files in
digital format.
Films, photographs and sound recordings, books, registration
AIDS, manuscripts, maps, technical drawings or artwork in digital
the form of registration are recorded as of the relevant unit, if they are not
part of the higher data units-digital archival units
(DAJ).
3.17. Other
The main accounting unit Other describes the components of an archive file
not included in the previous types of study units. As jednotliviny
are maintained, if they are not part of the other papers (for example, evidence
articles in legal writings), otherwise, be construed as a partial
the registration drive. As registration units will be added, if they are to
the direct link to the archived file.
In the register shall indicate the number of items in the numismatic and
faleristické nature. Other objects are maintained in the partial registration
drive the other. Specifications of registered items shall be specified in the note.
3.17.1 Numismatic Items in nature
Form a subset of the registration drive, including tender metal (coins) and
paper (Treasury bills), emergency, výtěžkové and business money
occasional coins, rewards, cash money, money substitutes
(receipts, the charity money, meal vouchers, vouchers for goods, allocation
papers). The subjects of the numismatic items are also imitating nature
for example, the numerical form of coins (coins, tokens and winning the Memorial, metal
Mark payment and identification) or their outward appearance [such as
Medal (Memorial, portrait), plaques and other occasional coinage,
novoražby, a facsimile copy of the cash changeover, the study of coins, medals]. Enter the
the number of items in the numismatic nature, specifications
registered items shall be specified in the note. Unprocessed records
These data shall be included in the case, when they are at first glance
identifiable.
3.17.2 Objects faleristické nature
Form a subset of the registration drive, indicating religious decoration and
honors. Decoration shall be assessed according to rank its wearer
(for example, the Grand Master of the Grand Cross, Grand Officer, Commander, Commander,
the officer, a Knight, a member of the devotional) or numerical order in the class
designs (a jewel in the form of a cross, the order of the star of the medallion, and
other accessories, chains, breast velkostuhy, nákrční ribbons, chains,
Ribbons for Medallion). Awards are broken down according to whether they are
derived from the order's decorations (with the cross, Ribbon with a medallion,
the star), are similar to the objects of the numismatic nature (for example, commemorative
coins, medals and plaques in boxes) or whether it is a scientific,
art sports and other prices (for example, sculptures and other objects
artistic or handicraft nature and badges). Items
faleristické nature are generally not divided into classes, but the degree of the
case, for example, by material (for example, gold, silver,
the bronze age), and by adding additional accessories (with a Crown with diamonds). In addition to the
original size, there are religious decoration in the form of miniatures,
thumbnails, rosettes, similarly honors in reduced form (rectangular
the ribbons).
3.17.3 Other
In this partial registration unit shall be classified as all of the other objects,
for example, albums containing various types of documents (photographs, and at the same time
clippings, prints, posters), books with signatures of not having the character visits
Chronicles, flags and standards, with the exception of photographic Tableau tabel,
that photo was made as a single piece frame
(photo), samples, swatches, packaging and labelling of goods, promotional
objects, x-rays, original packaging, documents, and other valuable
three-dimensional objects, which have a direct link with the archival
file and are not part of other papers.
4. the list of abbreviations used for accounting units
-----------------------------------------------------------------------
Mark Registration Unit Abbreviation
-----------------------------------------------------------------------
3.1. instruments in the year 1850 lio
3.2. the instruments after the year 1850 lip
3.3. the official books and manuscripts
3.3.1 Official book ukn
3.3.2 Manuscripts rkp
3.4. the Registration equipment
3.4.1 Filing logs or journals of filing ppr
3.4.2 Indexes ind
3.4.3 Elenchy ele
3.4.4 Repertáře rep
3.5. File cabinets ktt
3.6. Typáře and their separate prints
3.6.1 Sealers furnace
3.6.2 Stamp a-one
3.6.3 Separate seals, seals and imprints of the castings otd
typářů
3.7. Cartons kar
3.8. Folders fas
3.9. maps, atlases, technical drawings, graphics
sheets, drawings
3.9.1 maps map
3.9.2 atlases of atl
3.9.3 technical drawings shy
3.9.4 graphic sheets gli
3.9.5 Artwork kre
3.10. Photographic papers
3.10.1 photos on paper backing fsn
3.10.2 photographic plates fsd
3.10.3 Leafy movies lfi
3.10.4 Rolled movies sfi
3.10.5 the films theaters
3.10.6 Microfilm mf
3.10.7 Microfiche mfis
3.10.8 fal photo album
3.10.9 digital photos of dfo
3.11. Cinematographic films
3.11.1 filmstrips fpa
3.11.2 other analog records Anz
3.11.3 Carrier digital records Mhz
3.11.4 cinematographic in analog and digital Kza
the form of the
3.12. Sound records
3.12.1 Fonografické rollers fva
3.12.2 fdr Fonografické wires
3.12.3 record gd
3.12.4 the matrix mat
3.12.5 tapes mg
3.12.6. Audiotapes aka
3.12.7. Compact discs kdi
3.12.8 the audio records zza
3.13. Publications
3, 13.1 Prints until the year 1800 tio
3.13.2 Prints after the year 1800 tip
3.13.3 Postcard poh
3.13.4 Posters pkt
3.13.5 securities cpa
3.13.6 Blocks one hundred
3.14. Packages bal
3.14.1 Binder cost
3.15. the digital datasets (data packets) dts
3.16. Digital Archive unit daj
3.17. Other
3.17.1 Numismatic Items nature pnp
3.17.2 Objects faleristické the nature of pfp
3.17.3 Other jin
-----------------------------------------------------------------------
Annex 2 to the Decree No 645/2004 Sb.
Finding AIDS
1. Archiving tools
Finding AIDS are broken down into
and) Basic,
(b)).
Finding AIDS meet the characters listed in this annex. In the case of
finding AIDS in digital format are the data, whose leadership at the
finding AIDS provided for in this annex, contained in the metadata of the archive
AIDS. In the case of finding AIDS inventory in digital form may
part of her introduction to refer to data from other databases (for example,
database of designers).
2. the basic finding AIDS
Basic archival AIDS are
and handling) for a list of the first and second type,
(b)), partial inventory,
c) inventory and
(d)).
Papers held in the handling of the list of the first and second type,
or, in earlier vyhotovovaném the provisional inventory list
considered to be processed neinventarizované papers.
Papers held in inventory, inventory or catalog
considered to be inventoried archived documents.
Record records reference AIDS, which are inventory
the funds, a description of the Fund, a guide and does not affect the registration of archival documents
reported as papers processed or inventoried.
2.1. Handling list
Handling the list is the basic finding aid to
all materials. Handling list has a provisional character. Serve until the
create another type of finding AIDS with greater resistance (for example,
inventory).
Handling the list usually creates a
and increment) to one or a part thereof on the basis of an inventory of the transmitted
documents describing the increment (list of the first type),
or
(b)) to one archive file or parts thereof; on the basis of the inventory of
passed the documents describing the addition or based on changes that
with the archival materials have occurred inside the archive, is supplemented by the existing handling
a list of. The newly created list of previous handling handling list
replaced by (list of the other).
Determine the first or second type handling list depends on
assessment of the nature of the expected gains.
Handling list to be established depending on the need to carry out archives
nahlédací and research agenda and the possibility to create such a list on the
the basis of the inventory of the transmitted documents.
Handling lists can be created and funded by the Department. New
version of AIDS shall be assigned a new number in the register of the National Archive
heritage. If handling the lists replacing the previous Widget, this
aid is from the records of the national archival heritage. Archive
sends lists to the secondary evidence of the handling of the National Archive
heritage.
Handling the list contains
and the cover sheet with the data) referred to as a type of inventory and
handling list
(b) involving identifying information) introduction the originator and the relying person
at least in the range name or names, and surname, date and place of
birth and death, in the case of a natural person, or the name or business
the company, the identification number of the person if it has been allocated, the address of the registered office and
date of incorporation or dissolution of the person, in the case of a legal person,
information about selecting records, handling after the takeover to the archive,
number and date of external changes, the data on the physical condition and treatment
the records, the record of the creation tools in the range name or
name, and last name of the manufacturer and date of processing; date and place of
birth and death only if they are known, the list processor
(c) a description of where the drive) depth description is defined at least at the level of
the lowest interim series, which consists of hierarchically lowest records retention
character or the lowest element of the artificial classification schema. If the range is
the records in this series more than one carton, one of the dataset (data
one of the files in the package), or other unit corresponding to this range,
series shall be broken down in folders. Folders are created separately for each
the kind of accounting unit or sub unit thing with registration
in the case you describe, it is the only content of the series. If the range is
archival documents in this folder are larger than a single carton, one of the dataset (data
one of the files in the package), or other drive match this range,
component shall be broken down in the subfolders. In the case of file cabinets is made
the breakdown on the part of the details (such as individual index
the socket). Each series contains at least the lowest interim serial
number (sequential number within the framework of the handling of the list), drop the number,
content description, including all study units and of the determination;
(d)) with the data given by the masthead of the inventory with the exception of the number of descriptive
and with the units and the number of partial study units.
Cluster storage number means a unique study units or
the packaging in which they are stored.
2.2. Inventory and partial inventory
Inventory is the basic finding aid. The archive file is created.
Partial inventory is created to the closed part of the archived file
(for example, open archive files). In the inventory and part-
inventory of the papers describe in the inventory list, in
series 1 to n hierarchical levels, ingredients and detailed description
According to the pořádacího schema.
The folder is broken down by study units. The maximum range of the unit
the description for this type of equipment is one carton, one of the dataset (data
package) or other unit corresponding to this range (for example,
filing drawer, boxes, the files in, envelope). If the range is
archival documents in this folder are larger than a single carton, one of the dataset (data
package) or other unit correspond to this extent, the folder is
breaks in the subfolders.
Inventory includes title page, introduction with a list of used sources and
literature, if appropriate, inventory list, registers, if they are
appropriate, and imprint. Its components are the content of and the annex to the introduction
(for example, registration plans, archive the archive structure scheme
file, the concordance tables, lists of abbreviations used, transfers
the elderly and foreign-language local names to the present shapes).
The inventory contains a cover sheet
and the name of the archives or cultural) scientific institutions or, where appropriate,
name and surname, date of birth and place of residence administrator respectively.
the holder of the records, in the case of a natural person; If the administrator of the event.
the holder of the records the entrepreneur, has a cover sheet of his name,
where appropriate, the name and surname, possibly the Appendix distinguishing the person
entrepreneur or kind of business related to this person or her
operated by the type of business, the identification number of the person and the address space
business; is an administrator, or by the holder of the public records law
person, contains the name or business name, identification number
of the person and the address of the registered office,
(b)) name of the finding AIDS,
(c) the range of finding AIDS) time is identical with the time range
the archive file or part of captured the archive tool including
the anterior and posterior,
(d)) kind of finding AIDS,
(e) the registration number of the worksheet) National Archive heritage archive
a file whose records are described in the archives Widget,
f) the registration number of finding AIDS,
g) the name or names, and surname of the processor finding AIDS,
h) place and year copies of finding AIDS.
Home inventory contains a chapter
and development of the agent of the public records,) which means the Organization and competency
the development of institutions by quoting the relevant legal standards; for personal
Biographies of people (funds in electronic form it is possible to use the reference to the
the entry in the register of agents),
(b)) the development and history of an archive group or its parts, which means the
description of the register of the originator of the archive file with an indication of its development
with information about where the processing of documents, and possible losses
before taking over in the archives,
(c) the characteristics of the archive file, the archive), which means the analysis of the
the State of preservation, description and justification of the selected methods and pořádací
the structure of the finding AIDS, a disposal record duplicates and jednotlivin
nearchivní nature
(d) a brief analysis of the contents of) an archive file,
(e)) record layout for the archive file and the Assembly, finding AIDS,
which means the determination of the person who processed the finding aid, in
the scope of the name or names, and surname, date of processing and archive,
in which the finding aid is processed, the identification of the person that
draw up an inventory in the range name or names, first and last name and date
Assembly, and an indication of the sources and literature used for the Assembly
inventory.
Imprint inventory is placed on the last page and finding AIDS
contains
and the name of the finding AIDS) identical with the name of the archive file with the
any of the specifications of its parts,
(b)) tag archive file, if it exists,
(c)) time range of archival documents described in the archive utility is identical with the
time range of an archive group or its part of the captured archives
aid,
(d)) the number of study units made available the archive tool; in
the brackets are specified numbers of species of partial study units
the corresponding boxes of the registration sheet, of the national heritage,
(e)) the number of units that can be described on the basis of the finding AIDS
make available,
(f) the archive tool made available to) the scope of the public records in common
meters,
g) creation date of the finding AIDS,
h) the name or names, and surname of the processor an archive file,
I) name or names, and surname of the processor finding AIDS,
where appropriate, an indication of the processors of the introduction to the archives Widget, if different than
the processor finding AIDS,
(j)) number of parties finding AIDS,
to) the data about who approved the finding aid, giving the date
approval and unambiguous identification of the document on its approval.
2.3. Catalog
The catalogue is the core finding aid. As to the type of equipment that is
creates in the case of special types of public records or exceptional
(for example, prezidiální publications) that require special attention.
Catalogue of the archive file is created or a part thereof. In the catalog
the records are described using the catalog records. The archive Fund is
When cataloging divided into a series of 1 to n hierarchical levels of description,
folders, place and according to the pořádacího schema to
part of the place. The range of units for this type description
AIDS is a particular papers or part thereof. Her description of the form
the catalog record.
The catalogue includes title page, table of contents, introduction with a list of used
sources and literature, catalogue records, indexes and imprint. His
also included are the contents of and the annex to the introduction (for example, registration
plans, the scheme of the archive structure collection, concordance
tables, lists of abbreviations used, conversions of older and foreign language
the local name of the current shapes).
Title page catalog contains the same information as the cover page
inventory. Home Catalog contains the same chapter as the home inventory.
Part of the introduction to the catalog in digital format can refer to the data from the
other registries. Imprint catalog contains the same information as the imprint
inventory with the exception of the number of friendly units and the number of
the catalog records.
2.4. Other finding AIDS
A finding aid to further consider the provisional inventory list,
inventory, partial inventory, inventory pool and group, and catalog
created under earlier rules.
2.5. the description of the records in the archive Drive AIDS
For a description of the records in the archive facility to get the unit description
the records in the archive widgets, which are
and) series
b) folder,
(c)) thing
Series
The series is a unit of description, which expresses the relation between groups
the records in the archive file. The series are generally formed on the
the basis of the original file manipulation (for example, by handling
period, the organizational breakdown of the originator, the method of collection and management
documents) or on the basis of an artificial pořádacího scheme, benefits in kind
(public administration agenda) context, formal or substantive kinship. In the case of
that's the internal arrangement of the whole requires additional subdivisions, each
a series of lower series 1 to n hierarchical levels of description needed to
representation of all hierarchical levels of this activity or
the arrangement. The lowest of the series contains folders and details.
Folder
The is a unit of description that describes the records recorded
through the study units, digital files in cardboard boxes,
archival unit (DAJ) (for example, files and typed papers, correspondence,
accounts) and personal files (for example, file photo). If they are
archival records stored in multiple units [cardboard, the files in,
Digital archival unit (DAJ)], or if it is necessary to express
relation between parts of the folder, a subfolder of 1 to n
hierarchical level of description.
Thing
Thing is the unit description that describes the records recorded
through registration, where applicable, partial study units.
In particular, official documents, books, manuscripts, protocols of filing
or filing journals, indexes, elenchy, and repertáře, file cabinets, sealers,
stamps, seals and prints separate typářů, maps, maps, atlases, works
technical drawings, prints, drawings, photographs on paper
backing, photographic plates, leaf movies, rolled films, 35 mm film,
microfilm, microfiche, photo albums, digital videos,
cinematographic, prints, postcards, posters, securities,
blocks, objects, objects in the numismatic nature faleristické nature.
Details, if necessary, further divided into part 1 details
up to n hierarchical levels of description.
Details or details are further papers or
their parts at the lowest possible level within folders and subfolders (for example,
the log in the file, in the file of photos, one map section).
3. Special finding AIDS
Special archival AIDS are an index, thematic catalogue,
inventory of archival documents and thematic files. Archival documents bearing the Special
the archive tool is considered to be inventoried.
3.1. the registry
The index is alphabetically ordered names (personal, geographic or
pointer to the name) and the material used for detailed orientation in the contents
an archive group or its affiliates. Includes title page, introduction, contents,
the list of used literature, index records and imprint.
3.2. The thematic catalogue
The thematic catalogue is an inventory of the various public records, consisting of
frequent catalogue records to the defined topic of one or more
archive files with exact details of their store. Essentials
thematic catalogue are identical to the necessities of the catalog.
3.3. Inventory records
An inventory of individual records is an inventory consisting of content records to
defined by the topic of one or more archive files with exact
details of their store.
3.4. the thematic files
Thematic files is alphabetically ordered (personal names, geographical
or naming) and the material prepared by the pointer to the defined topic of the
one or more archive files with details of their store.
The details to thematic register are identical with the necessities
the register.
4. the reference AIDS
For the finding aid are also regarded as reference AIDS arising under
earlier rules, which are an inventory of funds, a description of the pool Wizard, and
Edition. ".
36. in annex # 3 in the article. 1 (1). 2, after the word "name" the words "
or names, ", the comma after the word" last "shall be replaced by the word" and "
and the words "and the signature is" shall be deleted.
37. in annex # 3 in the article. 1 at the end of paragraph 2 the following sentence "To
the study of the person approach do not have dirty, under the influence of alcohol, drugs
or other psychotropic substances or persons armed. ".
38. in annex # 3 in the article. 1 (1). 3 and 4, the word "document" shall be replaced
the words "proof of identity".
39. in annex # 3 in the article. 1 the following paragraph 5 is added:
"(5) Researchers, papers submitted on the basis of the explicit
the request, which can also be sent through preliminary archive
the holder of the licence or to send or mail to notify resources
electronic communication (e-mail, fax, phone), to the contact
Archive addresses posted on the official notice board, it shall be established, and the
his website. If the request sent in writing
does not contain all the information specified in paragraph 6, or if the wording of the
the requirement for the submission of the records are unclear, imprecise or vague,
the following shall be considered as sent the request for the informative and researchers at its
the basis can be prepared only records for which there is no doubt,
that should be the subject of inspection. ".
40. in annex # 3 in the article. 1, paragraph 5, the following paragraph 6,
which reads as follows:
"(6) the researcher fills in the submission request form
public records for public inspection indicating their names, or names,
last name, topic, course of study, the name of the archive file, the number of cardboard,
books or inventory numbers or signatures or Folio, which asks
for the study, and affix it to your signature and the date of processing. Form
the requirements for the submission of the records for the consultation is annexed to the
Research worksheet. If the researcher used the procedure to request
public records to public inspection referred to in paragraph 5 and its request to meet
the elements of the form under this paragraph, it connects to a research
sheet archive researcher delivered the document. If the archive was delivered
incomplete or inaccurate request, fill in the research request form
on submission of the records for inspection. In the event that a researcher
progressed under paragraph 5 and to submit additional records
than that tentatively asked, fill out the form for the submission of requests
the records for inspection only to the extent of the newly requested public records
for inspection. ".
Paragraphs 6 and 7 are renumbered as paragraphs 7 and 8.
41. in annex # 3 in the article. 1 (1). 7, the last sentence shall be deleted.
42. in annex # 3 in the article. 1 the following paragraph 8 is added:
"(8) it is necessary to keep the peace and respect the study
an environment that may not be respected by noise, loud communications with the
other researchers, excessive movement after the research and similar disturbing
symptoms that do not match the purpose of the visit. In the research room
It is not allowed to smoke, eat, drink and talk on the phone. For devices that
Explorer or with the consent of the supervision of the study brings to the reading room,
turns off the Explorer all audio signals. ".
43. in annex # 3 in the article. 2 (2). 3, the words "without the consent of the supervisory
the research "are deleted.
44. in annex # 3 in the article. 2 (2). 7, art. 6 (1). 1 and 2, article. 7 and 10(3). 8,
the words "the Director (head)" shall be replaced by "person standing in the head".
45. in annex # 3 in the article. 3 (2). 5 the second sentence is replaced by the phrase "in the
their use in scientific or other work or publication
at least the name of the archive and archive files, and more
designation of public records (citations), from which it was drawn. ".
46. in annex # 3 in the article. 4 (4). 2 at the end of the text deleted words
"(for example, introductions to inventories)".
47. in annex # 3 in the article. 6 (1). 1 the words "the Director (head)"
replaced by the words "person standing in the head".
48. in annex # 3 in the article. 6 (1). 2, after the words "authority"
the words "cultural/scientific institution for her organized the exhibition or
other public presentation, ".
49. in annex # 3 in the article. 6 (1). 4 (b). (d)), the words "the permanent address
"shall be replaced by the words" the address of the place of residence in the territory of the Czech Republic
or the address of the place of residence in a foreign country ".
50. in annex # 3 in the article. 6 (1). 4 (b). (e)), the word "headquarters" is replaced by
the words "legal address" and the word "and" after the words "authorized person" shall be deleted.
51. in annex # 3 in the article. 6 (1). 4 (b). f), the words "and the latter's official stamp
the records are lent, in terms of legal person "is replaced by", in the case of
a natural person; in the case of an authorised person shall simultaneously indicate his or her name,
where appropriate, the name, surname and address of the place of residence on the territory of the United
Republic or the address of the place of residence abroad according to the identity card and
the date the power of Attorney presented ".
52. in annex # 3 in the article. 6 at the end of paragraph 4 is replaced by the dot
the comma and the following of the letter g) is added:
"(g)) the handwritten signature of the statutory body or borrowed books
authorised persons connected to the company or business name of the legal person,
that is vypůjčitelem; If the specimen signature of the persons acting for
stamp of the legal person, also joins the signature imprint
the stamp of the legal person. ".
53. in annex No. 3 article 9 reads as follows:
"Article. 9
Remuneration for the services provided by the archives
The amount of the reimbursement of the costs associated with the acquisition of the statement, a copy or copies of the
papers in the analog form, or with the acquisition of the records in the replica
digital form, costs associated with the search for the records and their
further processing and costs associated with the acquisition of research of public records
is governed by the price list of the services. ".
55. in annex 3 Annex research order No 3:
"Appendix 3 research order
Request for consent to use their own reproductive equipment
56. the annex No. 4:
"Appendix 4 to the Decree No 645/2004 Sb.
Schedule of the maximum amount of reimbursement of costs associated with the provision of services
public archives
And.
Listing or a copy of the records, including notification of negative
finding and verifying the copies taken by public archives
1. Acquisition of the extract or copy papers
50.0-CZK for each and any pending page
zpracovávanéhovýpisu archive or copy.
2. the verification of compliance with the original copy of the records stored in the archive and taken the archive
referred to in point (B) of point 1
30.0-CZK for every new page that you're verifying.
(B).
Reproductions
1. copy Elektrografické (CZK/1 sheet reproduction)
black and white single-sided:
A4 A3
1.1.1.1. of loose leaf 5.0-€ 8.0-€
1.1.1.2. from bound sheets 7.0-€ 12.0-€
black and white double-sided:
A4 A3
1.1.2.1. of loose leaf 8.0-€ 12.0-€
1.1.2.2. from bound sheets 17.0-€ 22,-CZK
color single-sided:
A4 A3
1.2.1.1. of loose leaf 25.0-€ 38.0-€
1.2.1.2. from bound sheets 33.0-€ 46.0-€
colorful double-sided:
A4 A3
1.2.2.1. of loose leaf 40.0-€ 60.0-€
1.2.2.2. from bound sheets 53.0-€ 80.0-€
2. Micrographic work
Acquisition of mikrozáznamu
1 box 35 mm microfilm 45 x 35 mm 32.0,-CZK
1 box 35 mm microfilm 24 x 35 mm 20.0,-CZK
Copying microforms
1 box regardless of the size of 15.0,-CZK
The making of prints from 35 mm back mikrozáznamu on plain bond paper.
A4 and A3 20.0,-CZK
3. Digital reproduction
The making of digital reproductions of two-dimensional master
3.1.1. scanning your originals up to A4 format, including 25.0,-CZK
3.1.2. scanning your originals to A3 format, including 60.0,-CZK
3.1.3. scanning large format to the format A0 + including 300.0,-CZK
3.1.4. the slide master to A3 format, including
digital camera 200.0,-CZK
3.1.5. the slide master format larger than A3
digital camera 300.0,-CZK
3.1.6. scan the records on a transparent substrate
(for example, microfilm, disk)
-scanning of film from the belt 20.0,-CZK
physically separate film-scanning field 50.0,-CZK
3.1.7 combining several created digital
photos from the master to the large-scale picture 1
500.0-Eur/1 hour performance
Increasing the resolution of every 100 dpi over 300 dpi 20.0,-CZK
Making a digital reproduction of a three-dimensional master
3.2.1.1 documentation snapshot (preview) of small and medium-
large size captured with your digital camera 350.0,-CZK
3.2.2.1 penthouse snapshot (for printing) of small and medium-
large size captured with a digital camera 1 500.0 CZK
3.3. the provision of digital reproductions of previously
Digital Master (1 picture) 25.0,-CZK
3.4. Making available digital reproductions of archival materials
in analog format, archival documents in digital form and
replica of the records in a manner allowing remote access
with the charges.
3.5. Write data
3.5.1. CD including the writing of data 40.0,-CZK
3.5.2. The DVD including the writing of data 60.0,-CZK
The maximum amount of reimbursement for the newly carved digital reproduction or replica
public records in digital form are laid down for cases where the
provide a color with a color depth of 24-bit or higher, in the basic
resolution 300 dpi in JPG, PDF/A, TIFF, PNG, or a RAW, without
graphics editing.
(C).
Confirmation of conformity
1. a copy of the papers in an analog or a digital replica with public records
in analog form that is stored in the archive
1.1 for the processing of confirmatory clauses 50.0,-CZK
1.2. with a search for records and copies of archival documents in analog acquisition
form or its digital replica 100.0/hour.
2. archival replicas in digital form with the records in digital form or
with replica records in digital form that is stored in the archive
2.1 for the processing of confirmatory clauses 50.0,-CZK
2.2 for finding records and the acquisition of archival replicas in digital form
100.0/hour.
3. a certificate of conformity a copy of papers in an analog or a digital replica
with analog records stored in archives or records in a digital replica
as with the archival materials in digital form or with replica records in digital form
stored in the archive is done against the copies and replicas of the records taken archive.
If a match is confirmed to copies of the records on an analog, digital
reproductions of archival materials in digital form or replicas of the records submitted
the applicant for confirmation of conformity, belongs to the archives of the remuneration for the processing of confirmatory clauses
and remuneration for the verification of compliance, and in the amount of CZK 1,000. ".
Article. (II)
The effectiveness of the
This Decree shall enter into force on 1 January 2000. July 2012.
Minister:
Kubice in r.
