645/2004 Sb.



The DECREE



of 13 June. December 2004,



implementing some of the provisions of the law on Archives and records

service and amending some laws



Change: 192/2009 Sb.



Change: 213/2012 Sb.



The Ministry of the Interior, establishes, pursuant to § 86 of law no 499/2004 Coll., on

Archives and the archival service and amendment to certain laws (hereinafter referred to as

"the Act") for the implementation of section 19, section 20 (2). 5, section 24, paragraph. 3, section 31, paragraph. 2, §

36, § 40 paragraph. 4, § 56 paragraph. 4 and article 61, paragraph. 9 of the Act:



§ 1



The way the leadership of basic, secondary and the central register of the national

the archive heritage



(1) the basic records of the national archival heritage is always leads in the

the documentary form. Besides, it can be conducted and the resources of the computer

techniques in digital form.



(2) the Secondary evidence of the national archival legacy is kept in the

digital form. The archives, which lead the secondary register, transfer

the data of the basic registration to the National Archive heritage supplied in the

physical form to digital form.



(3) the central registration of National archival heritage is always leads in the

digital form.



(4) the basic registration is updated continuously, unless stated

otherwise. Secondary evidence and the central register are updated once

annually in accordance with the terms set out in section 9.



(5) Basic registration records which does not belong in the custody of a culturally

scientific institutions and archives, is updated once a year to 15. January

the following calendar year.



§ 2



Changes in the records of the national archival heritage while moving

public records



(1) a proposal to convert the records to the care of another archive under § 18a

paragraph. 2 of the Act addressed to the Ministry for the needed update contains

the central register copies of exhibit leaves the National Archive

Heritage (hereinafter "registration"), on which they are registered

moving records between archives or cultural/scientific

institutions that lead the base register, in order to ensure care for the

archival documents (hereinafter referred to as "limitations"), and the characteristics of

relocated records expressed in accounting units and

the piece; for processed and inventoried the records is

inventory of the archival materials.



(2) the Delimited records, the archives or cultural/scientific

the institution to which the papers delimitují, in the basic registration, and

archive or cultural/scientific institution in whose care they were papers

by the time limitation, is from the basic registration.



(3) if the delimited records kept in the secondary register,

for the needs of the secondary update records archive or culturally

scientific institution transferring archival documents this fact to the national

the archive or to the competent State district archive in which secondary

records are records kept.



(4) if the management of the secondary registration delimitovaných records passes

on another file, it shall for the purposes of updating the secondary evidence

the archive, which is in the secondary register, archives, to whose jurisdiction the

management of secondary evidence.



(5) if the State regional archives transfer records between

State district archives that are its internal organisational

units, shall notify this fact to the needs of the central update

records of the Ministry.



§ 3



Records of additions and withdrawals of records



(1) the registration of the increases and decreases of the records is broken down on the register

external additions and withdrawals of archival documents (hereinafter referred to as the "external change") and

the registration of internal additions and withdrawals of archival documents (hereinafter referred to as "the internal

change "), which occurred with the archiváliemi archive or archive

Collections (hereinafter referred to as the "archive file").



(2) External change captures the changes that have occurred with the archiváliemi

the appropriate archived file in respect of the archives or cultural/scientific

the institution, which has the following papers in their basic registration, to other

natural or legal person, for example, the originator, the owner, another

Archives, other cultural and scientific institution.



(3) the internal change captures the changes that have occurred with the archiváliemi

the appropriate archive file inside the archive or cultural/scientific

the institution, which has the following papers in their basic registration, for example,

When the archival processing, when a reassessment of the importance of public records or

the destruction of the records.



(4) in the base register for cultural and scientific institutions and public records

stored outside of archives and cultural/scientific institution with the additions and

decreases only on accounting sheets in the scope specified in § 6 (1).

3 (b). with).



§ 4



Registration of external changes



(1) the registration of external changes in the documentary form is stored as

complete the file. Each record contains the external change



and the number of the archive box), archives and cultural and scientific institutions

led by the Ministry (hereinafter referred to as "dial archives"), which records

in the basic registration,



(b) the number of external changes) that is unique and unchangeable in the relevant

the archive,



(c) the registration number of the worksheet) archive file, to which the external change

applies,



(d)) date of external changes,



(e)) the reasons the external changes (e.g. the loss of delimitací the entire archive

file, the addition to the existing archive file path) and the type of external

changes regarding the increment (e.g. in the discard procedure, outside

discarding procedure, dar)



f) reference number or other unique identification document for

the external changes,



g) data on the originators of archival documents, in terms of growth rate and is not a

the reallocation, in the range according to § 18 paragraph. 3 of the Act,



(h) transferring) data on the physical or legal person, if not the same

as the originator of the records, according to § 18 paragraph. 3 of the Act,



I) time range of the records contained in the external change, which is the lower

and the upper time limit of the records, the lower time limit date for prior and

the upper time limit date posterior; for each data, marks,

whether it is an estimate,



(j)) for the records in the form of a number of common analog meters (hereinafter referred to as

the "footage") records the external change, which is



1. the raw footage, designed a number of running metres of raw

public records,



2. footage, designed a number of running metres of processed

public records,



3. inventarizovaná, the specified number of footage running metres

inventoried the records,



4. footage, that is the sum total of processed and unprocessed fabrics;

records inventoried such archived documents are always understood as a subset of the records

processed,



to) for records in digital form size in bytes, and broken down



1. the size of the unprocessed records in digital form,



2. the size of the processed records in digital form,



3. the size of the inventoried the records in digital form,



4. the total amount of records in digital form, which is the sum of the

the size of the processed records including inventoried the records and

the sum of the sizes of the unprocessed records



l) information on the registration drive external changes which are



1. the type of registration referred to in annex 1 to this notice,



2. the number of unprocessed, processed and inventoried the records

units and the total number of study units,



3. time range of archival documents recording the unit, as shown in the

(i)),



m) instead of the imposition of increment,



n) the name of the archive file as regards the reallocation of the entire archive

file.



(2) if it is the physical form of registration of external changes created the print

the output from the record in digital form, printed once a year.



(3) the registration of external changes referred to in paragraphs 1 and 2 shall keep archives in

basic registration, if it is not a basic registration records stored

out of the archives, and cultural and scientific institutions.



§ 5



The registration of internal changes



(1) the registration of internal change in the documentary form is kept on exhibit

the worksheets in the range referred to in section 6 (1). 3 (b). with).



(2) in the basic register archives kept in digital form with the internal

changes recorded in a separate register, and in particular the amendments referred to in section 17

paragraph. 2 of the Act, the changes identified in the inventory records announced

the Ministry under section 44 (a). I) of the Act and the changes in the archive

processing. Internal changes to the record always contains the



and the number of the archive box) archives, papers in basic

Register,



(b) the number of the internal changes) that is unique and unchangeable in the relevant

the archive,



(c) the characteristics of the internal type) changes (e.g. loss of the archive

file destruction, changes in your archive file when the archive processing) and

a description of the internal changes (e.g., the circumstances describing the destruction of the records),



(d) the registration number of the worksheet) archive file, to which the internal change

applies,



e) date of internal changes,



(f)) time range of archival documents, in which the internal change is, in a way

referred to in section 4, paragraph 4. 1 (a). I),



(g)) for the records in an analog form of footage of archival documents, which

internal change relates, in the manner referred to in section 4, paragraph 4. 1 (a). (j)),



h) for records in digital form size in bytes, and broken down

referred to in section 4, paragraph 4. 1 (a). k),



I) registration drive, which is the internal change is, in the manner specified

in section 4, paragraph 4. 1 (a). (l)),
j) reference number or other unique identification document for

the external changes, if such a document exists.



(3) the registration of internal changes referred to in paragraphs 1 and 2 shall keep archives in

basic registration, if it is not a basic registration records stored

out of the archives, and cultural and scientific institutions.



§ 6



Registration sheets of the national archival heritage



(1) all records are maintained on the exhibit leaves.



(2) the records to be kept in the base registration sheets in paper format with the

affix the signature processor registration worksheet, and the Director of the archive, or

the statutory representative of the cultural and scientific institutions. For the records, which

does not belong to the care of the archives or cultural/scientific institution shall be

the signature of the owner or holder. If the owner or the holder of the

the records of registered legal person is required the signature of the natural person

who is entitled to act as a legal person. For public records

belonging to the care of the archives or cultural/scientific institution

registration sheet and affix stamp the appropriate archive, or

cultural and scientific institutions.



(3) Registration sheet always includes



and the number of the archives or cultural) scientific institutions from the dial of the archives,

that archive file in your basic registration; does not provide for

the records referred to in point (a) (b)),



(b) the number of the box), under which the archives are registered papers,

that does not belong to the care of the archives or cultural/scientific institution, in

the archive,



(c)) owner information or holders of public records in accordance with section 18, paragraph. 3

the Act, in the case of records stored outside of archives and cultural and scientific

institutions,



(d) the registration number of the worksheet) that is unique and unchangeable in the relevant

the archives or cultural/scientific institution



(e) the name of the archive file),



(f) the registration status of the archived file), expressing the relationship of the archives or

cultural and scientific institution, which runs the archive file in the base

Register to all registered,



(g)) the time range of the records archive file, and in the manner specified

in section 4, paragraph 4. 1 (a). I),



(h)) the date when the registration sheet filled in and signed, if appropriate, the date of the

the last changes on the registration sheet,



and data on the accessibility of archive) file for inspection under section 34, 37

and § 38 paragraph. 1 to 3 of the Act,



j) for records in the analog form footage archive file, and it

in the manner referred to in section 4, paragraph 4. 1 (a). (j)),



to) for records in digital form their size in bytes, and in

breakdown referred to in section 4, paragraph 4. 1 (a). k),



l) the conservation status of the archive file to the extent the completeness, physical state, for

damaged archive files and the nature of the damage,



m) number groups of thematic records and thematic description of the archive

file, where groups of thematic records are General, Parallels

the parent of the concepts of the common characters of a certain type summary archive

files,



n) instead of and instead save the archived file,



about the registration drive archive file) under section 4 (4). 1 (a). (l)),



p) finding AIDS an archive file according to § 7 (2). 2 (a). (b)), f)

h) and (i)),



q) data about whether an archive file contains an archive of cultural memory

or a national monument, in accordance with section 10, paragraph 1. 4,



r) indicate the originator of the archived file in its original language, older or

other names of the agent with the period during which the name was used, and other information

According to § 18 paragraph. 3 of the Act,



with additions and disposals) archive file, which States



1. all external changes which result in changes in

Today the archive file, and to the extent: number of external changes,

date of external changes and the reference number or other unique identification

the document relating to the external changes,



2. all internal changes, and to the extent: a description of the internal changes, and the date

internal changes



3. in the case of a registration under section 3 (3). 4 basic description

gain or loss, and to the extent: characteristics of type internal

the reasons for the changes or external changes, increase or decrease according to the footage of § 4

paragraph. 1 (a). (j)) and the unit increment or reduction under section 4

paragraph. 1 (a). (l)),



4. information about the takeover of the archive file to the archive or cultural/scientific

in the case of institutions, are not known to the previous data,



t) data on the selection of the records in the discard control or outside of discarding

management,



for information about our) belonging to the archived file, stored in the

other archives or other cultural and scientific institutions or

stored outside of archives and cultural and scientific institutions,



in) data on the literature about archival file dealing with the content and

the history of the archive file and edition of the archive file,



w) for information on measures taken under section 27 and 32 of the Act, if the archive

files that are not stored in public archives,



x) data according to § 18 paragraph. 3 of the Act, the date of the deposit of the records in the archive

and information on possible restrictions on the accessibility of the resulting archive file

of contracts for the safekeeping, if the archive files stored in the archive on

the basis of the Treaty on the custody,



y) data according to § 18 paragraph. 3 of the Act and the date of conclusion of the contract, if the

archive files are stored on the basis of the Treaty outside the archive or culturally

scientific institution that papers in the basic registration,



from the date of the transmission and the place of) deposit passed to an archive file and more

information according to § 18 paragraph. 3 of the Act, if the archive files physically

passed to the owners,



AA) name of the processor an accounting worksheet



BB) operator name record registration sheet, if it is conducted in

digital form,



CC) mark an archive file, the archive file is introduced.



(4) the Registration sheets in paper format, which does not print the output of the

registers kept in digital form shall be completed in block letters in ink

or on a typewriter, so as to preserve the legibility of the information already

invalid; If the recorded changes make the readability registration

sheet, the registration sheet and replace it with a new one.



(5) the Registration sheets in paper format, which are the print output of the

registers kept in digital form are deleted and are replaced by their

the current wording of any change in the registration sheet.



(6) the retired accounting sheets in paper format shall be marked by striking out across the

the entire area of the form with the date of the disposal and the signature of the new processors

registration sheet.



(7) the retired accounting sheets in the paper remain in the registry

the archives or cultural/scientific institution and are saved to the file on the

the archive file.



section 7 of the



The registration of archival AIDS



(1) the registration of archival AIDS, led in the base register is kept on

accounting sheets in paper form, which shall contain the information referred to in

paragraph 2 (a). (b)), f), (h) and (i))).



(2) the registration of archival AIDS in basic, secondary and

a central register of archive appliances in digital form contains



and the number of the archive) records described in the archive widget leads in

the basic registration (hereinafter referred to as "file with your archive file"),



(b)) the registration number of finding AIDS from the archive with archive file;

This number is unique and unchangeable in the archive,



(c) the name, if applicable), name and surname of the natural person or legal

the person in whose possession, administration or papers are, in the case of

finding AIDS describe records stored outside the archives and culturally

scientific institutions,



(d) the number of the archive), which has a copy of the finding AIDS in its register,

with respect to the registration of a copy of the finding AIDS,



(e) a copy of the unique registration number) finding AIDS from the archive,

who has a copy in his records, with respect to the registration of a copy of the

finding AIDS,



(f)) kind of finding AIDS in accordance with Annex 2 to this Decree,



(g)) the name of the finding AIDS,



h) time between records described in the archive device, indicating

the period from the origin of the papers described in the archives Widget,



I) year finding AIDS,



j) form of the copy of the finding AIDS,



information on additions to) that do not have a special name, introduction and imprint,



l) number groups of thematic records to characterize the papers

described in the archives Widget,



m) name and surname of the processors (processors) finding AIDS,



n) instead of the records described in the archives Widget,



on the registration number) the sheet or personal numbers, on which

records are recorded, as described in the archive widget.



(3) replaced by archives finding AIDS AIDS with updated

the contents are not part of the basic registration and archives or culturally

scientific institution, which runs the archive file in your base

the registration is saved to the file of the archive file.



§ 8



Sending and filing copies of archival AIDS



(1) in the central records of the national archival heritage shall be sent to the archives

and cultural and scientific institutions of partial inventories, inventories, copies,

catalogs, indexes, thematic catalogs, inventories of documents and

the thematic of the registers referred to in annex 2 to this Decree.



(2) the security archives, specialized archives, archives of the territorial

authorities, private archives, and cultural and scientific institutions

send copies of archival AIDS referred to in paragraph 1 to those
Archives, that lead in the secondary register their papers.



(3) Copies of archival AIDS referred to in paragraph 1 shall be sent in the

the documentary form. Another copy of the same finding AIDS is posted in

digital form in the manner referred to in section 9 (2). 2, corresponding to the schema

created and remotely accessed by the Ministry.



(4) the archives finding AIDS together with the stejnopisem be sent to record from

the registration of archival AIDS conducted pursuant to section 7, paragraph 2. The record shall be sent to the

paper format or in a digital form in the manner referred to in section 9 (2). 2,

corresponding to the schema you just created and accessed remotely

by the Ministry.



(5) the Ministry keeps records of received copies of archive facilities.

Sent copies of the archival materials and their records are part of the

the central register.



(6) the national archives and the regional State archives shall maintain a register of adopted

copies of archival AIDS, part of them led by the secondary

the registration of.



§ 9



The method of data transmission from the basic registration in secondary and Central

the registration of



(1) the data from the underlying record shall be transmitted to the secondary, if not further

unless otherwise specified, in paper or digital form. Data from secondary

the register shall be forwarded to the central register solely in digital form.



(2) the transmission of data in a digital form means their provision

through technical data media or via data

networks using a recognised electronic signature by the Special

legislation. ^ 1)



(3) the national archives, archives of the security services and the State regional

Archives shall transmit the data from the records of the leaves and of the registration of archival

AIDS from their basic registration in the central register until 31 December 2006. January

the following calendar year in digital form.



(4) the security archives, specialized archives, archives of the territorial

authorities, private archives, and cultural and scientific institutions

shall transmit the data from the records of the leaves and of the registration of archival AIDS from the

your basic registration in the central register on the request of the Ministry, and

in documentary form or in digital form. Security archives

transmit only the data about our, which was overruled by the degree of

confidentiality.



(5) the Security archives, archives of the city of Prague and the specialized

set up by the founders of the archives listed in § 46 paragraph. 1 (a). and the law, and)

set up by the founders of the private archives referred to in § 46 paragraph. 1 (a). (c))

the law shall transmit the data from the records of the leaves and of the registration of archival

AIDS from their basic registration to the secondary evidence of the national archives

15. January of the following calendar year in digital form.

Security archives to be transmitted only on our, which was

cancelled classification.



(6) the archives of territorial self-governing units, specialized archives and

private archives that do not pass the information to the national archives under the

paragraph 5, it shall transmit the data from the records of the leaves and of the registration of archival

AIDS from their basic registration to the secondary evidence of territorial

the relevant State regional archives in 15. following

calendar year in digital form.



(7) the cultural and scientific institutions shall transmit the data from the records of the leaves and of the

the registration of archival AIDS from their basic registration to the secondary

records of the national archives or the appropriate State regional archives

15. January of the following calendar year, and in documentary form

or in digital form.



(8) the national archives and the regional State archives shall transmit the data from the

personal and from the registration of archival AIDS from its secondary

registration in the central register until 31 December 2006. January of the following calendar

the year in digital form.



(9) the archives and cultural and scientific institutions, notifying the reallocation of

the records referred to in section 2, it shall communicate this fact to the Ministry at least 15

working days prior to the transfer of the records, and at the same time send in documentary

the form of registration sheets archive files containing delimited

papers and the list of delimitovaných records.



(10) the data from the records of the leaves and of the registration of archival AIDS in

paper shall be in the form of copies of the accountancy sheets according

the designs provided by the Ministry.



(11) the data from the records of the leaves and of the registration of archival AIDS is on

technical data carriers or through a data network in the digital

the form shall be transmitted according to the schema that you created and remotely accessible

by the Ministry.



§ 10



The method of keeping records, archive files or their

comprehensive parts declared an archival cultural monuments or for

national cultural monument



(1) the Ministry shall allocate to each archive and the national cultural monument

cultural memory ("monument"), a unique and unchanging number.



(2) the part of the special register held by the Ministry of monuments constitute



and request records), archive files or their

comprehensive parts for a keepsake,



(b) a copy of the decision of the Ministry) statement records

archive files or their comprehensive parts for the archival, cultural

the memory and the national cultural relics to the Government about the Declaration

archival cultural monuments as a national cultural monument,



(c) data on exports of monuments) under section 29 of the law,



(d) reports on the results of checks) the physical state of the monuments to be sent

the Department of archives according to § 30 paragraph. 3 and 4 of the Act,



e) Ministry preservation or restoration of damaged

or endangered monuments according to § 30 paragraph. 5 of the Act,



(f) details of the measures referred to in) section 32 of the Act,



(g) the decision of the Ministry) according to § 34 paragraph. 5 and § 39, paragraph. 4 of the Act,

in the case of the national cultural monuments.



(3) the archives maintain a special register of the monuments, which are recorded in the base

register or registration. secondary Part of the special register of monuments

led by archives make up



and a copy of the application for a declaration) of the records, files or

their comprehensive parts for a keepsake,



(b) a copy of the decision of the Ministry) statement records

archive files or their comprehensive parts for the archival, cultural

commemoration of the national cultural monuments and a copy of the regulation of the Government of

statements archive cultural monuments as a national cultural monument,



(c)) information referred to in section 18 of the Act,



d) information under section 29 of the law of monuments,



(e) details of security copies) according to § 30 paragraph. 1 of the Act,



f) data on the inspections of the physical state of the monuments according to § 30 paragraph. 3 and 4

the law,



g) data on the measures referred to in section 30, paragraph. 5 and section 32 of the Act,



(h) the decision of the Ministry) according to § 34 paragraph. 5 and § 39, paragraph. 4 of the Act,

in the case of the national cultural monuments.



(4) Records, archive files or their comprehensive parts of the declared

for memory are recorded in the primary, secondary and a central register on

exhibit worksheets in the range



and the name of the monuments)



(b)) kind of monuments,



(c)) date of Declaration of monuments,



(d)) number, under which is a landmark in the central register of monuments.



(5) in the case of the cancellation of the Declaration for the archival cultural heritage of reason

a reassessment of its importance, according to § 21. 6 of the Act is a special

the registration of archival cultural monuments, led by the Ministry included in

the file relating to the subject matter. Special registration archives

cultural monuments, led by the archives in a given case shall transmit to the Ministry

and also is included in the file in question.



§ 11



The procedure and method of decommissioning of the records from the records of the National Archive

Heritage review of the importance of public records



(1) archive files containing the records referred to in section 5 (3). 1 and 2

the law cannot be removed from the register of the national archival heritage because of

a reassessment of the importance of public records.



(2) will the archive file, which is not covered by paragraph 1,

permanent value, shall report to the Agency, which runs the archive in the file basic

Register, the Ministry justified the proposal on their removal from the register

The National Archive heritage.



(3) the decision of the Ministry to exclude an archive file of evidence

The National Archive heritage due to a reassessment of the importance of the entry of the

in an accounting of the worksheet on which the archive file was recorded in the base

the registration of.



(4) if the vyřazovaný archive file is kept in the secondary register,

archive or cultural scientific institutions that archive file together,

It shall notify the national archives or the competent district

the archive, which is in the secondary register archive file is kept, and it

immediately after the entry into force of the decision on the decommissioning of the archive

file from the National Archive heritage.



(5) the Registration sheet, on which it is disposed, the archive file is registered with the

excludes from the Basic, secondary and the central register. Retired registration

sheet in paper form remains held in the archives or cultural

the scientific institutions that archive file resulted in the basic registration.



§ 12



The procedure and method of eviction records from the National Archive

the heritage of the destruction of the records



(1) if there is a destruction of the archive file or records, which

does not belong to the care of the archives or cultural/scientific institution, and which are

kept in the basic register national archives or the State regional
the archive, the body leading the archive file or papers in basic

the register shall notify this fact to the Ministry and shall submit the proposal for the disposal of

papers or an archive file from the National Archive

heritage. After checking the records made by the Ministry with the participation of

the representatives of the relevant archive draws up a Protocol on the destruction of the Ministry

public records or archive file. The facts set out in the Protocol

they are the basis for the issuance of the decision.



(2) if the records to be destroyed or archived file, which

belongs to the care of the archives or cultural/scientific institution the appropriate archive

or culturally scientific institutions shall notify this fact to the Ministry.

If the papers kept in the secondary register, shall notify the

at the same time, the fact that the archives of the archiválii leads in the secondary file.

After checking the records made by the Ministry with the participation of representatives of the

the relevant archive draws up a protocol about the destruction of the records Department

or an archive file.



(3) destruction of records means such damage, when papers

It lacks the characteristics that must comply with the papers according to the law. This

the fact shall be indicated in the registration sheet. If it has been damaged, the entire

archive file, the registration list is excluded from the base,

the secondary and the central register.



Creating, managing and making available metadata records



§ 12a



(1) the basic identification papers form



and papers assigned to the digital identifier) of the archive, if the

archiválii in digital form,



(b) the name of the archive file),



(c) the period of formation of archival documents,)



(d) the name or business name) the originator of the archived file, where appropriate, the

name or designation of its internal organization,



(e)), a brief content of the papers,



f) data format papers and his version, if it is a archiválii in the

digital form,



(g)) the kind and number of study units,



h) the size of the study units in the homes, in the case of archiválii in

digital form,



I) an indication that the records includes business, Bank or similar

secrets or personal information, which is covered by a special regime

protection under other legislation ^ 2)



(j)), the language in which the papers taken,



to the facts required for the display) or other content processing

records in digital form, with respect to the database.



(2) a description of the processed records contain information about the classification of accounting

units in the structure of the archive file and a link to the finding aid.



section 12b



In the register of agents are kept



and the records whose) the author is a natural person,



1. the identifier assigned to the records of the originators of the agents,



2. identification of the causative agent in the range name or names,

surname, date and place of birth and death of the originator; date and place of

birth and death are kept only if the processor in the record

the registration of known,



3. a brief biographical characteristics of the causative agent,



4. the data about the resources used for the creation and maintenance of

the originators of the record in the register of agents,



5. identification of the processor on the originator of a record in the register

the agents in the range name, where applicable, the name, surname, and date and time

the processing of the record,



(b)) for the records, which is a legal person, including interest

Association of legal entities ^ 3),



1. the identifier assigned to the records of the originators of the agents,



2. identification of the causative agent in the scope of the business name or the name of the

originator's identification number of the person, if it was allocated, the address of the registered office

and the date of creation and dissolution of the originator,



3. the territorial scope of the agent, if it can be determined,



4. the history of the agent,



5. identification details of the legal predecessor of the agent, if any, in the

the range of business name or the name, address and date of

extinction,



6. the identification data of the legal successor of the agent, if any, in the

the range of business name or the name, address and date of

extinction,



7. identification of the processor in the records of the originators of the record

the agents in the range name, where applicable, the name, surname, and date and time

the processing of the record,



(c)) for the records, which is a group of persons acting under the

the same name and combined to achieve the same purpose,



1. the identifier assigned to the records of the originators of the agents,



2. identification of the causative agent in the scope of the name of the agent, the address of the registered office and

date of incorporation and demise of the originator,



3. the territorial scope of the agent, if it can be determined,



4. the history of the agent,



5. identification details of the legal predecessor of the originator for the purpose

the activities, if any, in the scope of the name, address and date of

and extinction



6. the identification data of the legal successor of the originator for the purpose

the activities, if any, in the scope of the name, address and date of

and extinction



7. identification of the processor in the records of the originators of the record

the agents in the range name, where applicable, the name, surname, and date and time

the processing of the record.



§ 12 c



(1) the description of the archives or cultural/scientific institution, into whose care

papers, contains



and the archive identifier) or cultural/scientific institution allocated

the Ministry,



(b) the name of the archive) or cultural and scientific institutions,



(c)) generally used name of the archives or cultural/scientific institution, if

There are,



(d) the name or business name) of the legal predecessor of the archives or cultural

scientific institutions, if any,



e) Category Archive according to § 42 paragraph. 1 of the Act and the nature of the archives under section

paragraph 42. 2 of the Act,



(f) the address of the registered office) the archives or cultural/scientific institution, or

the address of the place of their workplaces intended to come into contact with the public,



g) contact details, in particular, telephone and telefax number, e-mail

the address of the Registrar or other contact email address, and

the address of the website of the archives or cultural/scientific institution and

their workplaces intended to come into contact with the public,



(h) the name, if applicable), name, last name, phone number and email

address of the person standing at the head of the archives or cultural/scientific institution,

the person standing at the head of the study, a person standing at the head of the clerk and the person

responsible for the implementation of the selection of the records for the agents,



history of the archive as well) or cultural/scientific institution, or their

legal predecessors,



j) legal title to the exercise of the activities of the archives or cultural/scientific

institutions,



the organizational structure of the archive or) cultural and scientific institutions,

If a legal person, where applicable, information concerning the inclusion of the archive or

cultural and scientific institutions in the organizational structures of other legal

of the person,



l) the scope of the archive to select records



m) range of archival materials and the structure of the archive files in the care of the archives or

stored in the cultural and scientific institutions,



n) bibliographic citation guide to archival files



about) opening hours of the archives or cultural/scientific institution,



p) terms and conditions for the submission of the records of the archives or cultural/scientific

the institution,



q) equipment in the research room of the archives or cultural/scientific institution, and this

including photo documentation of the equipment



r) scope of services the archives or cultural/scientific

institutions,



with an indication of the accreditation archive) in the scope of the reference number and date of the legal

the power of decision,



t) name, or the name, surname, date of birth and address of the place of

residence of the founder of the archives or cultural/scientific institution on the territory of the

The Czech Republic or the address of his place of residence in a foreign country, in the case of physical

the person; If is the founder of the entrepreneur, contains a description of the archive or

cultural and scientific institutions in his name, or name, last name,

where appropriate, the appendix that identifies a person or type of business

related to this person or her operated by type of business,

the identification number and the address of the place of business,



u) name or business name of the founder of the archives or cultural/scientific

institutions, identification number and address of the registered office, if the legal

person,



in an indication of the responsibilities of the archives), or cultural/scientific institution to

the administrative authorities in the field of archival science and superior authorities.



(2) the part of the description of the archives or cultural/scientific institution is further



and a link to) user information system the archives or cultural/scientific

institutions accessible to remote access,



(b) a reference to the price list), the user of the services provided,



(c) link to) user terms and conditions on access and use

public records (research regulations).



section 13



cancelled



§ 14



Storing copies of archival documents and a copy of the care



Security copies of the records shall be stored in a different object than are

stored the originals of the records.



§ 15



State contribution



(1) in connection with the Declaration for the document owner has archiválii

the papers claim to provide a one-time state contribution in the

the amount of $ 3 for each of the registration drive.



(2) a flat-rate contribution of the State referred to in paragraph 1 in the case of the acquisition of

a photocopy or digital reproduction of the papers by the owner for the purposes of

the relevant State regional archives or the national archives increases the

about 2 Usd for each page of the papers.



(3) in connection with the Declaration papers in archival cultural heritage

or in connection with the Declaration as a national cultural heritage archives
the cultural heritage, which is in the care of the public archive, the owner has this

Archive of cultural monuments or national cultural monuments shall be entitled to

the granting of flat-rate State contribution in the amount of CZK 10 per each

the registration drive. The provisions of the first sentence shall not apply in the case of

archiválii in digital form, the replica was transferred to the care

public archive.



(4) the flat-rate State contribution referred to in paragraph 3 shall be increased by the cost of

the making of one security copy of archival cultural monuments by the owner

for the needs of the relevant State regional archives or the national

the archive, made in the form of a negative copy of the mikrofilmové, about CZK 20 per

each page of the papers.



(5) the Founder of the accredited private archive is entitled to provide

a one-time annual State contribution on the operation of private archives

in the amount of 70 CZK per running metre of the records. The full amount the State

post belongs to the founders and the current meter for one incomplete records.

In the case of digital documents in the output formats according to the Decree on the

details of performance records the amount of one-time

the annual State contribution of 70 CZK for every 1 GB of capacity.



(6) increase in public contribution referred to in paragraph 2 and in paragraph 4

It does not belong, if a copy of a copy of the records or the security shall prepare on their

the cost of the State regional archives or the national archives.



section 16 of the



Sample research regulations



(1) a sample research regulations, including the annexes containing a model

Research of the sheet, the document submitted and returned to the

our model and application for consent to use their own

the basic facilities are set out in annex 3 to this notice.



(2) the sample research regulations can only expand archives on your own

the provisions, which are based on the specific conditions archive

maintaining the basic text of the standard investigative procedure. In so doing, make up

always to the provisions of article. 2 (2). 5 of annex 3 to this notice about the quantity of

the records to be submitted on the terms of its archives.



(3) if the archive allows the inspection of public records in digital form,

replica records in digital form or in digital reproductions

the records in the analog form in a manner enabling remote access,

conditions of this inspection in the research.



§ 17



The maximum amount of reimbursement costs associated with providing services to the public

Archives



(1) the maximum amount of reimbursement of the costs associated with the acquisition of the statement, a copy of

or copy of papers in analog form, or with the acquisition of replicas

papers in digital format, and the costs associated with certifying the conformity of

taken a copy of the papers in analog form, with the records in the analog

as stored in the archive or compliance records in the digital replica

the form with the records in digital form or with a replica of the papers in the

digital format stored in the archive, which is entitled to request

public archives are listed in the tariff, the maximum amount of reimbursement of the costs

associated with the provision of services by public archives, which is included in the

Annex No 4 to this notice.



(2) the Archive may waive the payment of the costs associated with the provision of

the services referred to in paragraph 1, provided that such services are provided

the persons for which the law on administrative fees States that are

be exempt from administrative charges, or if they are carried out in

the context of the acts which the law on administrative fees, provides that

are exempted from administrative charges, or if they are carried out in

the context of submissions according to the law of war veterans and the law on the

participating in the resistance and resistance against communism.



section 18



The load capacity of the floors in the premises for the storage of archival documents, the temperature and the relative

air humidity in the premises for the storage of archival documents and above average

the annual cost of the 1 a current meter records



The load capacity of the floors in the premises for the storage of archival documents, the temperature and the relative

air humidity in the premises for the storage of archival documents and above average

the annual cost of the 1 a current meter records are set out in annex No.

5 to this Decree.



§ 19



The effectiveness of the



This Decree shall take effect on 1 January 2005. January 1, 2005.



Minister:



Mgr. Bublan in r.



Annex 1



Accounting unit



1. the distribution of study units



1.1. Major and minor accounting units



The registration drive is divided into major and minor. The main registration

the units are the Basic, General unit for counting and reporting

quantity of records. Partial registration drive, specify the main

the registration drive. Partial registration unit shall be processed on

the records in the records of the national archival heritage and in the archive

AIDS. If the registration of the unit without further processing

a unique and identifiable, and unprocessed records.

The total number of processed or inventoried sub

study units always corresponds to the number of processed, or

inventoried the main study units.



1.2. The accounting unit for processed and unprocessed records



The accounting unit is broken down into units for



and unprocessed, which records) are the packages and cartons, datasets

(data packets); in the case of unprocessed cinematograph films and audio

the records shall also detectable jednotliviny, which are

film strips, other analog records, digital media

records, fonografické rollers, wires, fonografické records,

matrix, cassette tape, audio cassettes (analogue), audio cassettes

(digital) and compact discs,



b) processed papers, which are further broken down into



1. the accounting unit for the papers in the analog form; for the records

units in analog form, the number and, optionally, the size of the

common meters;



2. registration drives for archival documents in digital form; for the records

units in digital form shall indicate the number and the size in bytes; in

the case of film and audio works and records on portable removable

data medium is size in bytes may not be noted.



1.3. The registration drive for recording jednotlivin and quantitative

units



The accounting unit for the records to be broken down to



and registration for the quantitative units) units, which are particularly

packages, cartons, folders, datasets (data packets) and digital

archival unit (DAJ); units of quantity used in particular to register

writings, correspondence, accounts, technical documentation, with the exception of the maps, plans

and technical drawings as jednotlivin, sheet music, if they are not

recorded as scripts, snippets, databases, presentations, Internet

pages, mathematical models, files, files in digital form,



(b) the registration drive for recording) jednotlivin; as to particular

It shows in particular



1) Charter in the year 1850, the Charter after the year 1850,



2) official book, manuscript,



3) filing a protocol or protocols, including the podacích Journal of filing or

podacích journals in part I or index form, index, elench,

repertář,



filing cabinet, 4)



5) seal, stamp, seal, a seal, an imprint of typáře Diecast,



6) map, atlas, technical drawing, graphics, drawing,



7) pictures on a paper backing, photographic plate, blade movie,

roll film, 35 mm film, microfilm, microfiche, photo album, digital

photos; photos stored in albums separately do not show, for

roll films, shows the entire scroll



8) Filmstrip or another carrier of analogue records, digital carrier

record, the cinematographic record in analog and in digital form,



9) fonografický pulley, fonografický wire (fonodrát), the matrix,

record, tape, audiotape tape, compact disc,

sound recording in analog and in digital form,



10) print in the year 1800, after the year 1800 printing, postcard, poster, valuable

paper, woodblock printing,



11) the subject of the numismatic nature, the subject of faleristické nature.



2. The principles for the determination of the accounting unit of the records in the analog and

digital form



The accounting units exist for papers in analog and digital

the form. In their definition and registration is based on the following

principles:



and As for the accounting unit) of unprocessed papers shall apply

packages, cartons and datasets (data packets); other accounting units

shall, if they are unambiguous and without further processing

personally identifiable; Optionally, in this case the partial records shall also

unit.



(b)) between the jednotliviny do not count those that are part of the writings

or other jednotlivin. Jednotliviny in the registration sheet

The National Archive heritage, regardless of the form of saving. If you are

jednotliviny stored in cartons or other packaging, fasciklech,

recorded as jednotliviny and the relevant boxes, folders, or other

packaging such as registration drives enterprises no.



(c) if the original archival documents) shown to be destroyed or lost, and is

available, for example, his study of the reproduction shall be deducted from this

reproduction as the accounting unit; to note that the

It is registered by the reproduction.



d) drawings and graphic works and their reproduction constituting part of the document,
which was the primary plane text and graphics function

the accompanying illustrations (for example, in the books, the town on the tovaryšských

worksheets, graphics on the invitations, letterheads, the memorabilia)

separately, if they were from the original record carriers artificially

cannot be separated and it is no longer classified. Otherwise, the register

together with their carrier in the Group (e.g., writings, Publications).



3. The definition of major and minor study units



When defining the study units will proceed according to the rules

laid down in this annex, using the definitions of each type of

the records referred to in this annex. If the described archival documents,

that falls to its content and form to the multiple study units, for

its definition usually determines the primary purpose for which it was

created. In the next sequence will then examine the prevailing content folder

or forms.



3.1. instruments to the year 1850



As the accounting units are recorded all the instruments resulting from the year 1850

including those that are stored in specialized collections of documents

or, the wards of the archive file that were created for their

specialized store and register (for example, the separation of instruments in

family, the velkostatkových, the religious funds), regardless,

that arose in the pořádacím schema, the originator, or the archive

processing. If you are part of these collections and worksheets, recorded with the

also as the instrument.



The instruments, which are part of other papers [for example, inserty and

transumpty in the papers, copies of documents in the official books and other

manuscripts, papers embedded in the file (for example, copies of the contracts,

unclaimed personal documents)] as jednotliviny also protect and consider

for her part. Documents stored in cartons are recognised as

jednotliviny and cartons, which are stored, these instruments as

the registration drive show.



For the purposes of the registration of the records, the Charter is a document that

based, changed, cancelled or certifies legal relations. It is built according to the

certain rules, and in particular the form (for example, on one foliu, which

may be the srolováno, on more films in a folder, in the form of a book) and

equipped with validation resources (for example, seal, stamp, signature)

the appropriate legal practice of the instrument. The same authentication

the legal value of a confirmation and a certified copy of the Charter, which is also

the accounting unit (vidimus, other officially certified copy thereof, or

the original or a duplicate of the Charter).



For the purposes of the registration of the records are the documents of the privileges, Majesties,

the diplomas awarded by the monarch, and as the leaves, armorial, nobilitační

and inkolátní of the Charter, on the ground, reversals, by thus patents, reskripty, decrees

(courtly), Guild law, notarial instruments. Under the instrument for

the purposes of the registration of the records not considered documents establishing legal acts

referred to in the primary registers, zhostné leaves, zachovací leaves, vocational

leaves, leaves tovaryšské and Guild certificates, personal documents and diplomas,

statutes and bylaws. As the Charter will also protect and not valuable

the papers.



3.2. the instruments after the year 1850



As the accounting units maintained only originals and certified copies

documents arising after the year 1850, when they are



and the documents, which) continue to be in the form of individual legal act

intended fundamentally status or rights (including the originator of the Fund

bailiffs, nobilitačních and inkolátních documents)



(b)) or the founding documents of the zřizovacími,



(c) the documents governing the constitutional conditions) of the State (for example, the Constitution,

The Charter of fundamental rights and freedoms),



(d) agreements or contracts) applicable to files significantly

the international position of the State.



In the register shall state separately the number of instruments in analog form, and especially

the number of replicas of documents in digital form; replicas of documents in the digital

the form shall indicate their size in bytes.



For the instrument after the year 1850, for the purposes of the registration of the records as

jednotliviny not the documents establishing the legal acts referred to in

primary registers, the appointment of an honorary citizen, vocational, sheets, personal

documents, school report cards, diplomas, statutes and articles of associations). As

the Charter also enterprises no and not securities. As the Charter after

in 1850, the enterprises no Charter, which are part of the files.



3.3. the official books and manuscripts



As the accounting unit of the official books and manuscripts to indicate official

books and manuscripts which make up the minor registration drives this main

the registration drive. The official books and manuscripts separately in

analog form, especially in digital form, and especially as a replica. U

the official books and manuscripts in digital form and the official books and replicas

manuscripts shall indicate their size in bytes.



3.3.1 Official books



The official books are papers which arose as a tool for preservation

the Protocol records, copies of documents or information in the form of files

to help protect their legal validity and authenticity, integrity.

The legal significance of the official books is usually established by law, or

Office Standard, which determine the content and method of management.



The official books are bound. If you are not bound, must comply with this

criteria:



uniformity, and)



(b)) the breakdown by the uniform time units (for example, by year) and



(c) designation of pages or sheets) a serial number.



If you are not satisfied the criteria listed, unbound books with

consider aktový material. This also applies to the attachments of the official books.



The official book exhibit these general characteristics:



and the book is a collection of) continuously collected entries that

as a rule, involve the same agenda (is conducted, while the file is handled)



(b)) entries in the official books have unique legal validity or

administrative importance, that in the case of books, the public nature of the

balances the validity of instruments or other documents of a legal nature,



(c)) the form and structure of the entries is chosen so that the full offer

their relevance and reproduce the essential components of the draft; This is not

only the registration record



d) authenticity and integrity of the entries is provided by formal procedures

and the necessities (for example, contemporary foliace or pagination, numbering

minutes, sealing the volume, the number of record sheet), which are set out

also for the validation of the form and content of the accuracy of the entries (a procedure

associated with the deposit-intabulací or registration, verification of the entries

by verifiers). Among the books are classified papers

meeting these requirements, regardless of whether they contain entries

had the character of public books intended for the records with

public legal validity, or whether it was on the books of the internal

(administrative offices) for internal use-led nature of the causative agent;



(e)) the originator of the book considered to be indivisible,



(f) internal consistency) show a mutual (systematic) and

structured nature, within which are the relationships

the different types of books arranged hierarchically (for example, the books main

and auxiliary books),



g) leadership of basic types of official books usually has a fixed

the character, with the exception of cases, when it is equally used another form of

a written record.



The most common types of official books are:



and the book of Justice contested and) undeniable including their ancillary books

(for example, the book land, book contracts, books, papers, books

testamentů, book inventories of estates, kvitancí and bond books,

the mortgage book, půhonné books, pitch books),



(b)) the book intended for the keeping of registers of public or internal character

[for example, the registry office (births, deaths, devotees, burghers, municipal

Members, students, members), school catalogues, books, registration of the population,

troops, hnanců, urbáře, book, books, ohlášek Foundation, devotionals, eBooks

ohlášek betrothed, registers, if separate

statements, or katastry (Federal tax)],



(c)) the book of protocols, which depict a certified (authentic) record from the

negotiations (for example, meeting protocols, books about the committees and

Board of Directors for the Fund associations and cooperatives),



(d)) in the Memorial book in the original sense of the word (the official books of the joint

the character) and a commemorative book (Chronicle) in the modern sense of the word to be kept in

under the administrative purview of the originator. Modern commemorative book (Chronicle)

among the books shall be included, if they have been kept on the basis of law or

internal standards or the decision of the agent, if applicable, the author writes that he was

the leadership of the Memorial Books commissioned or minutes should an official character and

have been checked or verified by the governing bodies of the originator.



(e)) the book of the Board (Office), for example, registration, kopiáře, books

copies of correspondence, books, copies of instructions, book of oaths of officials,

the book of copies of patents and regulation,



(f) the financial and economic) books, including books of accounting of the money and

tangible assets and inventories (inventory books).



In the case of unprocessed records shall indicate the number of official books, if they are

without further processing, uniquely identifiable. In the case of processed records

the number of official books in analog form, or the number of replicas

the official books in digital form; the official book kept in the digital

form are usually databases.
Indexes to the official books are recognized as the official books. Books saved

in cartons or other packaging, fasciklech is reported as

jednotliviny and cardboard boxes and folders, in which these books are stored,

as registration drives do not show.



3.3.2 Manuscripts



Manuscripts are written papers unofficial nature, which have the character of

literary, liturgical or scientific works and are unique

the result of the creative work of the author. The form of analog and digital.

The manuscript is generally characterized by the identification and the name of the author,

where appropriate, the intention to publish the manuscript. Manuscripts are in particular school of art

(for example, a thesis, dissertation or thesis), chronicles and

the commemorative book, if incurred in the performance of official duties,

manuscripts of literary or scientific works, personal journals or books with

the signatures of the visits.



Manuscripts are written by hand, taken on a typewriter or on

the computer. Among the manuscripts are not classified copies created

graphic art techniques, which are recorded as publications, with the exception of

printed sheet music.



For manuscripts and printed music are considered. Are ink and printed sheet music

music scores including historical types of documents (for example,

liturgical books with notation, kancionály, songbooks). For hudebninu, you can

consider also the verb records, whose tunes are generally known

or link to them.



For the registration drive "manuscripts" is not a correspondence, notes,

lectures and papers classifiable in other study units.

If the records are bound to konvolutu, it is considered a

the manuscript of the entire volume, in electronic form, the entire dataset (data

package). If you are not rozčlenitelné on individual manuscripts manuscripts

(works), recorded in the cartons.



Music is recorded in a cardboard box, if you are not rozčlenitelné on

individual manuscripts (works). The registration contains the designation of that

hudebninu.



In the register shall indicate the number of pieces of manuscripts in analog form, the number of pieces

manuscripts in digital form or the number of pieces of replica manuscripts in digital

form; for manuscripts in digital form and replica manuscripts in digital

the form shall indicate its size in bytes.



3.4. the Registration tools



The main accounting unit Registration tools indicates the total number of

pieces of the original equipment used to record documents and files in accordance with

the factual or systematic classification, regardless of their original name.

Partial registration unit consists of filing logs or journals, filing

indexes, elenchy and repertáře. Their number shall be entered separately in the analog

form and in digital form, for registraturních equipment in the

digital form, by specifying the size, in bytes.



3.4.1 Filing logs or journals of filing



Log or journal of filing filing are the basic tool for the registration

keeping records in paper form. Journals are kept in the filing

chronological sequence. As a rule, have a steady form, are kept

in a predetermined period, contain information about the serial number

the document, the date of its delivery, the sender's address, simple content

the document, its scope and the number of attachments, the registration information for the document

the producer, the number or the reference number of the brand, indicate the Department or person

the agent, whom the document was assigned to the execution, the execution of the method,

filing character.



In the register shall state the number of podacích or podacích in the journal log

analog form, as in part I, in index form, without

regardless of the specific name. As filing protocols are maintained also

book by mail. Between filing protocols shall be included also the registers of

the activities of the judicial administration is used to register the file. Separately, the

the number of podacích of journals in digital form.



3.4.2 Indexes



The index is alphabetical index name, geographic or passwords.



3.4.3 Elenchy



Elench registration tool is recording under the identification

the data of the person or by factual passwords in alphabetical order or in

arrangement by the imposition of a specific department or the writings of registraturního and

the entire filing, where appropriate with other internal breakdown.



3.4.4 Repertáře



Repertář is a helper utility that allows registration search files or

instrument specific filing according to the alphabetically or chronologically sorted

the identification data of the person or the g/l entries. For each file, or

the Charter is in the repertáři given their short content.



3.5. File cabinets



The main accounting unit of the File the file is systematically sorted

separate sheets containing information relating to a specific agenda

or see and conducted usually in the prescribed or assigned created

the form. Files may be stored in multiple cartons, filing

drawers or boxes.



In the records of the national archival heritage shall indicate the number of filing

drawers or boxes. If the file is used as the original registration tool

(for example, filing registry, index) records as appropriate

but there is.



3.6. Typáře and their separate prints



Typáře are three-dimensional objects, whose known transmission

representation of their owners for the purpose of authentication, authentication of speech

the will or other document designation. For example, seal,

stamps, stamps or punches for the blind.



Jednotliviny Typáře as always, their fingerprints recorded only if

are not part of other jednotliviny.



The main accounting unit indicates the total number of typářů and brush

resulting from their application.



Typáře as the main accounting unit divided into partial registration

the units, which are



and seal),



(b)) the stamp,



(c) separate seals, castings) seals and imprints of typářů.



3.6.1 the Seal



Pečetidlem (razidlem, die) is usually a metal plate, usually

set into the handle, that carries a negative image, which will

positive image known to sealing materials (seals) or in writing

the substance of the document (dies, punches), and it directly in the document or the

zálepce (blind, blind seal).



3.6.2 Stamp



The stamp is a rubber or metal plate, usually set in the handle, with the

applied image, which will print on the document.



3.6.3 Separate seals, seals and imprints of the castings typářů



Separate seals, seals and imprints typářů castings are recorded only in the

the case, if the



and) forming specialized collections containing mainly the original seal,

their castings, facsimile, reproduction, modern prints of the original

pečetidel, whole documents with the prints to collections in typářů manipulated

the past or discarded in organizing another fund and new collections

listed for preservation of the impression, or Scrapbook with these fingerprints,



(b)) are found in the collections of the other definition, but to nature as described in the

paragraph (a)),



(c)) shall form a separate part of the archive Fund (for example, master prints

typářů used in the time of the author, the registration of newly introduced

typářů with their prints, reproductions, with poznamenáním on their disposal,

officially reported the loss, invalidation).



In the case of multiple impressions on a single underlying sheet keeps track of each

the imprint.



3.7. Cartons



For unprocessed papers is the main accounting unit carton

the records in the analog form that is stored in a special archive box.

For the processed papers in analog form is a cardboard records

the unit is used in particular to register files (aktového material)

correspondence, accounts, technical documentation, with the exception of plans and drawings,

sheet music, if not recognised as scripts, clippings, prints after a year

1800, if do not match the definition of this jednotliviny. In cartons with

Register also records related to less significant legal acts

(for example, zhostné leaves, the leaves, the leaves of the zachovací vocational, personal

documents, statutes and statutes of the organizations and associations, judicial and notarial

documents). Through the cartons are also a collection of instruments to

the Domesday Book. Between the cartons are not counted are those in which

stored jednotliviny.



3.8. Folders



The files in the main accounting unit for processed papers in

analog form, whose store in cartons would be ineffective,

or for other reasons. It is a registration drive to

recording files (aktového material), correspondence, accounts, technical

documentation, with the exception of plans and drawings, sheet music, if they do not show

as scripts, clippings, prints after the year 1800, if you do not match the

the definition of this jednotliviny. In fasciklech, the Register also records

related to minor legal acts (for example, zhostné leaves,

zachovací sheets, vocational, personal documents and worksheets, statutes and bylaws

organizations and associations, judicial and notarial documents, which cannot be

their dimensions recorded in cartons).



2.4. Maps, atlases, technical drawings, graphic works, drawings,



In the register shall state the total number of pieces for each of the maps and map works

atlases, plans, technical drawings, prints, and drawings. Sub

registration unit shall be entered separately in the analog form, and especially in the

digital form, for digital intermediate accounting units shall be entered

the size, in bytes.



The main accounting unit Maps, atlases, technical drawings, graphics
sheets, drawings are divided into partial accounting units, which are



1. maps,



2. the atlases,



3. technical drawings,



4. graphic sheets,



5. artwork.



3.9.1 Maps



Partial registration unit Maps includes maps, map art and plans.



The map means a reduced image of the country, generalised conventional celestial

bodies, space or part of the transferred to the plane as a rule by using the

mathematically defined relationships (kartografickým view) and showing the

According to selected aspects of the position, status and relationships of natural,

socio-economic and technical objects and phenomena. As the maps will show

also, Globes, plastic or relief maps and models of the terrain; in this

the case is in the parentheses indicate their exact characteristics.



Specification work means a map composed of more generally as large,

handled graphically processed and systematically by asking the sheets

marked sections, which are treated as one accounting unit. U

This registration shall also indicate the number of units (sections) retained

in the archive file. Map is characterized by generally agree

the size of the map sheets and complete coverage of the area.

Reambulované maps in the map of the work shall be considered as part of this

the works; the exception is the maps related to the stable cadastre

(indicating sketches, descriptions of the boundaries of cadastral municipalities, old cadastral

maps, prints, and the so-called "imperial. reambulované maps of the stable cadastre)

not for the map, but as part of a stable

the land and, therefore, are computed according to the cadastral municipalities; registration

the unit is in this case, the map for the cadastral municipality.



Plans showing the urbanized territory (usually a municipality) or its part in

a relatively large scale, usually for the purpose of orientation shall be construed as

map of scale (for example, plans of the land and the courts, plans

showing the nesting of the buildings in the landscape, aerial photography). For files of perpendicular

aerial Photogrammetry is purchased according to the rules

proceed similarly as with the map works. Oblique aerial photos are considered

for the photos, if you have the form of postcards, show as postcards.



In the register shall state the number of maps, map art and plans; the map in the digital

the form shall contain the number of the note shall indicate the further characteristic

(for example, geographical information system, ortofotomapa, vertical air

slide) and the size in bytes.



3.9.2 Atlases



Atlas as a minor accounting unit is systematically organized and

uniformly technically and graphically executed file of maps relating to the

thematic area issued or presented in the form of books or in

the form of a single sheet inserted into the package. It bears the title

and usually contains other essentials (for example, the backing

text indexes).



3.9.3 technical drawings



Technical drawing is the drawing used in technical fields that you created in the

appropriately selected scale. Contains the information necessary for the production of machines,

the device and another product or its components or for the realization of buildings

or its part.



In this category you can include studies and conceptual designs and products

buildings. Enter the number of technical drawings.



3.9.4 Graphic sheets



As for reproduction, using some of the standard graphics methods (for example,

woodblock, woodcut, etching, mědiryt), which is published on a separate

the sheet of paper. Graphic sheet can be equipped with paspart and pegged to the

wall or inserted into the boards. As graphics in digital form,

It shows the work of computer graphics or graphic (for example, ex

Libris illustrations out of books). The graphics is not leaf poster.



In the register shall indicate the number of individual free prints and

bound files (cycles), and the series of albums. To note, whether it is a

file series, album, etc.



3.9.5 Drawings



The drawing is the partial registration unit. Means the basis for subsequent

painting a different artistic technique, or a separate work of art. To

drawings are classified and exceptionally preserved paintings (for example, water-colour,

collage, oils).



In the register shall indicate the number of individual drawings and their linked

files (konvoluty). The drawings are classified and exceptionally preserved paintings

(for example, watercolors, collages, oil), on the occurrence of the alert in the paint

Note to accounting unit simple expression (for example "1

oil ").



3.10. The photographic papers



Photographic archiváliemi means a representation (positive, negative)

obtained by the process, and the effect of light through optical

the system captures direct and durable image on the sensitive surface, regardless of

on the form of the material carriers.



In intermediate accounting units for processed photographic

the records shall show the number of pieces. For digital photography, by specifying the number of

pieces of the digital photos and their size in bytes. In the event that the

photographic papers is on an unstable material, this

the fact in a footnote. In the event that the photographic papers is on

an unstable material, and its destruction, a copy of which is

recorded as the original.



The main accounting unit Photographic papers are divided into sub

registration drives, which are



1. photos on paper backing,



2. photographic plates,



3. leaf movies,



4. rolled films,



5. the films,



6. microfilm,



7. microfiche,



8. photo albums,



9. digital photos.



3.10.1 Photos on paper backing



Photos on paper substrate containing a record usually three-dimensional

master (object) carried over optical copying of the photographic

the film or plates on photosensitive paper. As the photos on paper

the mat also records the right photos, which means the photos,

that at first glance bears the characters of postal correspondence, however, is

made a photographic way. As the photos on the paper pad

You can register prints digital or digitized photos printed

using photo printers, plotters and other devices. Photos on paper

the mat is also a photographic tableau, if it was made a photographic

along the way, as one piece of the frame.



3.10.2 photographic plates



Photographic plate is a slab of hard material (such as metal, glass)

fitted with a světlocitlivou layer. The record usually contains a three-dimensional

the master (the object), which are light master tonally reversed

(negative) or the same tonal values as master

(transparency).



3.10.3 Leafy movies



Leaf, the film is photographic film (plastic) standard format

(9x12cm and greater) covered with a layer of světlocitlivou. Contains a record

as a rule, three-dimensional (object), which are light master

tonally the reciprocal (negative) or the same tonal values as

draft (transparency).



3.10.4 Rolled movies



Roll film is a photographic film in the form of a belt (plastic) covered

světlocitlivou layer. Typically, the master contains the record of a three-dimensional

(object), which are light master tonally reversed (negative)

or show the same tonal values as the basis (transparency).

Standardised format for the image size of an image field, the field has 6 x 6

cm, where applicable, the size of the derived (for example, 6 x 9 cm, 6 x 4, 5 cm). Scroll

It may be rozstříhán on the individual image or field Strip a few

image fields. Rolled films are non-perforated.



3.10.5 However, 35 mm film



35 mm photographic film is in the form of a belt (plastic) covered

světlocitlivou layer. The standard format of the image field is

36x24mm, or less (for example, 24 x 24 mm, 18x24 cm for the 35 mm film about the

width 35 mm) and the belt usually contains 36 image fields. The belt may be

rozstříhán on each image or field Strip a few pixels

fields. The films have a one-sided or two-sided perforation.



3.10.6 in the Microfilm



Microfilm (Microtek film) is a scroll or a strip of photographic

(thermal or vesicular) film (plastic) with mikrozáznamy.



3.10.7 Microfiches



Microfiche is leaf film (plastic) with the mikrozáznamy arranged into line and

columns. It also contains the naked eye-readable caption describing.



3.10.8 photo albums



Photo album is a way to adjust the photos on paper backing in the form of

bound books or free worksheets intended for viewing photos.



3.10.9 digital photos



Digital photography is a subset of the accounting unit for processed

records indicating the photographic archiválii stored in digital

the form.



3.11. Cinematographic films



Cinematographic movies are audiovisual, or only the image

records arranged in a continuous sequence on a strip of photographic film or

in a data file, that in projecting the impression of movement.



The main accounting unit of Cinematographic films shall be divided into partial

registration drives, which are



1. film strip,



2. other analog records,



3. digital media records



4. cinematographic (audiovisual, film) records.



3.11.1 Film belts



In the case of unprocessed records shall indicate the number of film strips. In a note

shall be indicated the occurrence of unstable photographic materials, such as

nitrocellulose and acetylcelulózy.



3.11.2 other analog records.



In the case of unprocessed records shall indicate the number of other analog media

records. In a note to indicate the presence of unstable photographic
materials, such as nitrocellulose and acetylcelulózy.



3.11.3 Digital Media records (for example, DVD).



In the case of unprocessed records shall indicate the number of carriers of digital records.



3.11.4 Cinematographic (audiovisual, film) records



This is an accounting unit for processed papers. Enter the number of

cinematographic works and other cinematographic records.



Cinematograph (audiovisual, film) work is sacred or

otherwise specified image or sound-video recording

(analog and digital), in particular, exactly, bounded by (for example, has a name

Start, end) so that it can serve its purpose. The medium is the work of

recorded in a logical whole. A logical total means the final form

works.



Cinematographic (audiovisual, film) record is any record

an image or picture and sound, that in projecting the impression

a continuous motion. As additional information in a note (in the Special

the column) indicate the number of records for the film. In a note to the

the accounting unit shall indicate the width of film strips.



For processed shall be public records, particularly in analog form and

especially in digital form. In the case of records in digital form shall indicate

the number and size in bytes. In the case of cinematographic works, and records on a portable

removable data carriers do not have to specify the size, in bytes. As

additional information in a note (in the special column) shall indicate at

the film records the number of carriers. In a note to the accounting unit

indicating the breadth of film strips. As registration drives fail movie

image created on a contractual basis by the national film archive in Prague.



3.12. Sound records



Audio archival material as the main accounting unit shall contain any

sound recording in analog or digital form saved on the audio

medium or data file.



For processed shall be public records, particularly in analog form and

especially in digital form. Digital phonograms shall indicate

the size, in bytes. In the case of phonograms on portable removable data

carriers do not have to specify the size, in bytes. The number of phonograms,

indicate for each study units defined by the type of media.

As additional information in a note (in the special column) shall indicate at

analog audio records the number of carriers.



In the case of unprocessed records audio papers divided into partial

registration drives, which are



1. fonografické rollers,



2. fonografické wire,



3. records,



4. the matrix



5. audio tapes,



6. audio cassettes,



7. compact discs.



3.12.1 Fonografické rollers



Fonografický roller is an audio rewritable and nepřepisovatelný rack

from metal, resin, celluloid, rubber, wax or plastic in the form of

the hollow cylinder.



3.12.2 Fonografické wires



Fonografický wire (fonodrát) is a rewritable audio in the form of

metal wire wound on a spool.



3.12.3 records



Label plate is nepřepisovatelný audio in the form of thin

circular plates of Vulcanized rubber with shellac or plastic on which the sound is

recorded mechanically through the spiral groove.



3.12.4. The matrix



The matrix is an audio carrier in the form of a metal disc, which as a rule are used

to produce stamping dies for pressing records.



3.12.5 cassette tape



Tape deck belt is rewritable audio in the form of tapes

coiled on a spool or středovce, whose surface is covered with magnetizovanou

a layer of enabling audio recording.



3.12.6. Audio cassettes



Audiotape is rewritable audio tapes in the form of built-in

into the holder (cassette), whose surface is covered with magnetizovanou

a layer of enabling audio recording; to this group belongs also the audio tapes

with a digital recording audio (data).



3.12.7. Compact discs



The compact disc is an audio rewritable and nepřepisovatelný rack

the form of a disk made of plastic that allows digital audio recording.



In the case of processed records are a subset of the sound recording unit

records.



3.12.8. Sound recordings



Enter the number of audio works and other audio recordings.



Sound work is sacred or otherwise specified audio recording

(sound recording) usually distinct (for example, has a name

the beginning and end) so that it could serve a purpose. Typically the work is

recorded on the nepřepisovatelném audio medium, which can be

mass-distributed.



Sound recording (audio recording) is any sound captured on

the audio medium (for example, fonografický, single cylinder,

tape deck tape, CD, DVD).



Sound can be recorded on an audio medium, analog or digitally.

As additional information in a note (in the special column) shall indicate at

analog audio records the number of carriers.



3.13. The publications



This registration will include a copy of the issued units intended for

as a rule, public dissemination, if they are not part of the files. Between publications

a handwritten posters. As for the accounting unit for processed and

inventoried such archived documents papers.



The registration drive will include books, monographs and periodicals, which

they are a part of archive libraries. In the case of unprocessed records with

shall, if they are without further processing, unique and identifiable. For

publications are not considered music, technical documentation, maps, atlases,

graphic sheets and any other papers that are recognised as

separate accounting units, or partial registration unit.



The main accounting unit of the Publications Office are divided into partial registration unit,

which are the



1. publications in the year 1800,



2. the publications after the year 1800,



3. the postcard,



4. posters,



5. securities,



6. the sterotype mats.



3.13.1 Publications until the year 1800



Publications in the year 1800 include old prints (including incunabula), specifically

books, monographs and periodicals, brochures, leaflets, printed from jednolisty

the invention of the printing press in the year 1800 inclusive.



Monographs, means the neseriálová publication that systematically,

comprehensively and in detail, is about the same as a rule closely defined

topic.



Periodical document is published in separate parts of the

United by common name, the designation of the sequence (for example, continuous

numbering), a single by editing and content focusing on a regular

intervals, with the intention of standing a continuation (for example, newspapers, journals,

periodic collections). For the registration drive is under the de facto

preservation is considered also set several related handouts, a

the volume of a periodical for a specified period or on the contrary, a separate jednolist.



Jednolistem means dřevořezový the picture usually devocionálního

the character, originally from Western Europe, without text or text dopsaným

hand, the ancestor of deskotisku and the printing press from the end of the 14. and the beginning of the 15.

century or a small publication containing mostly leaflet newspaper

and the religious-political pamphlets or mass sermons.



For the registration drive is under the de facto preservation also considered

the volume that contains several přívazků or přítisků. The document, consisting of

several volumes or parts that make up the terms of the copyright, or

the publishing intention one formally and substantively, and closed all

typically associated common name (for example, multi-volume work,

free encyclopedia) is recognised as one of the registration drive.



As the accounting units are enterprises no prints, which are part of the files.



In a note to indicate what kind of press it (for example, brochure, leaflet).

As the accounting units are enterprises no prints, which are part of the files.



3.13.2 Prints after the year 1800



Print after the year 1800 is a neperiodická publication (copy of a literary,

the scientific, or artistic work to the official and neúředního the character of the intended

for public dissemination), which is released in one lump sum, or a maximum of

Once a year (the Yearbook), or in parts more often, if one

all, that is one accounting unit. Prints after the year 1800 they

made printing technique (in which differs from the manuscripts) and

bear bound; other printed documents, in addition to maps, atlases,

photos from printers, posters, greeting cards, securities, blocks and

prints are recorded as cardboard boxes and folders.



For the registration drive is under the de facto preservation also considered

the volume that contains several přívazků or přítisků. The document, consisting of

several volumes or parts that make up the terms of the copyright, or

the publishing intention one formally and materially closed whole,

typically associated common name (for example, multi-volume work,

free encyclopedia) is recognised as one of the registration drive.



As the accounting units are enterprises no prints, which are part of the files.



3.13.3 Postcards



The postcard is a partial accounting unit indicating the printing product

the standardized dimensions of the printed image on the subject of neadresní

the side of the cardboard and printed with the address of the party which is reserved

for the address and a brief message. For postcards from the period before the years 1905-1908

is reserved for a short communication page of the image subject. As to the

image document acquired by the print technique.



3.13.4 Posters



The posters are unilateral publications issued for the purpose of dissemination of information
in public places, which, with the use of the text, an image, or both

together, they offer goods, is focused on the work of art, or the production,

Entertainment, opinion and the like. For posters and posters shall be considered as non-printing.



3.13.5 securities



Securities are partial debentures (bonds, Treasury bills,

bonds), mutual obligations (stocks, kuksy, units),

trading securities (bills of Exchange).



Enter the number of the partial debentures (bonds, Treasury bills,

bonds), mutual obligations (stocks, kuksy, units),

trading securities (bills of Exchange). In a note to indicate what type

the securities in question. Use this registration unit shall be registered and

securities that do not have a printed form.



3.13.6 sterotype mats



Sterotype mats are the types of printing forms (wooden book, printing plate from the

Stone, metal, linoleum, písmoviny or plastic).



3.14. Packages



The package is the main accounting unit used in the archives only for

unprocessed papers. Use this registration drive records

material deposited in particular in bales, nearchivních boxes. Packages

they are tied or otherwise adjusted to always consisted of manually

manipulable units. For example, a package shall not be neadjustovaný

the material loosely stored in shelves. If they are unprocessed records from

because of their better protection of stored in cartons, like

the cartons.



3.14.1. Unprocessed papers stored in binders and are reported in the

partial registration unit of the binder.



3.15. The digital datasets (data packets)



The DataSet (data package) is the main accounting unit for unprocessed

records in digital form. This is a set of data that was originally

created or managed by means of computer technology, the

selected for the archiválii and the replica is stored in the national archives

or in a digital archive, or the Security Archive. Digital dataset

(data package) usually has the form fields and tables, which are

contained and structured data (such as files, the results of the survey,

Census, inventory, database, presentations, websites,

mathematical models) including the number of records and their total size

expressed in bytes. Digital dataset (data package) is a registration

Unit for unprocessed papers. The writings form the digital datasets

(data packets) for the transmission of documents and their metadata into the archive.



3.16. Digital Archive unit (DAJ)



Digital archival unit (DAJ) is the main accounting unit for

processed records in digital form. Indicates the database,

presentation, website, mathematical models, files, files in

digital form.



Films, photographs and sound recordings, books, registration

AIDS, manuscripts, maps, technical drawings or artwork in digital

the form of registration are recorded as of the relevant unit, if they are not

part of the higher data units-digital archival units

(DAJ).



3.17.



The main accounting unit Other describes the components of an archive file

not included in the previous types of study units. As jednotliviny

registered, if they are not part of the other papers (for example, the burden of

articles in legal writings), otherwise, it is considered to be a minor

the registration drive. As the accounting unit shall be included, if they have

the direct link to the archived file.



In the register shall state the number of processed items Numismatic and

faleristické nature. Other objects are maintained in the partial registration

drive the other. Specification of registered items shall be specified in the note.



3.17.1 Numismatic Items nature



Form a subset of the registration drive, including tender metal (coins) and

paper (banknotes, státovky), emergency, výtěžkové and the business of money,

occasional coins, rewards, cash money, money substitutes

(receipts, the charity money, vouchers, vouchers for goods, allocation

the documents). The numismatic items are items simulating nature

the form of coins (for example, numerous commemorative coins, tokens and winning, metal

Mark payment and identification), or their external appearance [such as

Medal (Memorial, portrait), plaques and other commemorative coinage,

novoražby, a facsimile copy of the cash changeover, the study of coins, medals]. Enter the

the number of processed items Numismatic nature, specifications

registered items shall be specified in the note. In the case of unprocessed records

These data shall be indicated in the case, when they are at first sight

identifiable.



3.17.2 Objects faleristické nature



Form a partial registration unit indicating the point of decoration and

honors. The decoration shall be assessed according to the rank of the bearer

(for example, the Grand Master, velkokříž, Commander, Grand Officer, Commander,

the officer, a Knight, a member of the devotional) or the numerical order in the class

various versions (a jewel in the form of a cross, the order of the star of the medallion, and

For more accessories, chains, breast velkostuhy, nákrční ribbons, chains,

Ribbons for Medallion). Honors shall be broken down according to whether they are

derived from the order's decorations (hanging cross with Ribbon, with a medallion,

the star), are similar to the numismatic items nature (for example, commemorative

coins, medals and plaques in boxes) or whether it is a scientific,

art sports and other prices (for example, sculptures or other objects

artistic or handicraft nature and badges). The subjects of the

faleristické nature are generally not divided into classes, but the degree of the

for example, a distinction according to the material (for example, gold, silver,

the bronze age), and by adding additional accessories (with a Crown with diamonds). In addition to the

original size, there are religious decoration in the form of zmenšenin,

thumbnails, rosettes, similarly honors in the reduced form (rectangular

the ribbons).



3.17.3 Other



In this partial registration unit shall be classified as all of the other objects,

for example, albums containing various types of documents (photographs, and at the same time

clippings, prints, posters), books with signatures of not having the character visits

Chronicles, flags and standards, the tabla with the exception of photographic panels,

that was made a photographic journey as one piece frame

(photo), samples, swatches, packaging and labels, promotional items

objects, radiographs, original packaging, and other valuable documents

three-dimensional objects, which have a direct link with the archival

file and are not part of other papers.



4. the list of abbreviations used for accounting units

-----------------------------------------------------------------------

The designation Registration Unit Abbreviation

-----------------------------------------------------------------------

3.1. instruments in the year 1850 lio

3.2. the instruments after the year 1850 lip

3.3. the official books and manuscripts

3.3.1 Official book ukn

3.3.2 Manuscripts rkp

3.4. the Registration tools

3.4.1 Filing logs or journals of filing ppr

3.4.2 Indexes ind

3.4.3 Elenchy ele

3.4.4 Repertáře rep

3.5. Records ktt

3.6. Typáře and their separate prints

3.6.1 Seal oven

3.6.2 Stamp a-one

3.6.3 Separate seals, seals and imprints of the castings otd

typářů

3.7. Cartons kar

3.8. Folders fas

2.4. Maps, atlases, technical drawings, graphics

sheets, drawings

3.9.1 maps map

3.9.2 atlases of atl

3.9.3 technical drawings tvy

3.9.4 Graphic sheets gli

3.9.5 Artwork kre

3.10. The photographic papers

3.10.1 Photos on paper backing fsn

3.10.2 photographic plates fsd

3.10.3 Leafy movies lfi

3.10.4 Rolled films sfi

3.10.5 the films theaters

3.10.6 in the Microfilm mf

3.10.7 Microfiche mfis

3.10.8 fal photo album

3.10.9 digital photos of dfo

3.11. Cinematographic films

3.11.1 filmstrips fpa

3.11.2 other analog records, Anz

3.11.3 Digital Media records Mhz

3.11.4 Cinematographic records in analog and digital Kza

the form of the

3.12. Sound records

3.12.1 Fonografické rollers fva

3.12.2 fdr Fonografické wires

3.12.3 record gd

3.12.4 the matrix mat

3.12.5 cassette tape mg

3.12.6. Audiotapes aka

3.12.7. Compact disks kdi

3.12.8. Sound recordings zza

3.13. The publications

3, 8.1 Publications until the year 1800 tio

3.13.2 Prints after the year 1800 tip

3.13.3 Postcard poh

3.13.4 Posters pkt

3.13.5 securities cpa

3.13.6 sterotype mats for a hundred

3.14. The packages packages

3.14.1 Binder cost

3.15. The digital datasets (data packets) dts

3.16. Digital Archive unit tickets

3.17.
3.17.1 Numismatic Items nature pnp

3.17.2 Objects faleristické the nature of the partnership

3.17.3 Other jin

-----------------------------------------------------------------------



Annex 2



Finding AIDS



1. Archiving tools



Finding AIDS are broken down into



and) Basic,



(b)) special.



Finding AIDS meet the characters listed in this annex. In the case of

finding AIDS in digital form are particulars, whose leadership at the

finding AIDS provided for in this annex, contained in the metadata of the archive

AIDS. In the case of finding AIDS the inventory in digital form may

part of her introduction to reference data from other databases (for example,

database agents).



2. the basic finding AIDS



Basic archival AIDS are



and handling) for a list of the first and second type,



(b)), partial inventory,



(c)) inventory and



(d)).



Papers held in the handling of the list of the first and second type,

or, in earlier vyhotovovaném the provisional inventory list

consider the processed neinventarizované papers.



Papers held in inventory, inventory or catalog

be construed as inventoried such archived documents papers.



Record records reference AIDS, which are inventory

the funds, a description of the Fund, and the wizard Edition, does not affect the registration of records

reported as papers processed or inventoried such archived documents.



2.1. Handling list



Handling the list is the basic finding aid for processed

all. Handling list has a provisional character. Serve until the

create another type of finding AIDS with greater stability (for example,

inventory).



Handling the list usually creates a



and one increase) or its part on the basis of the inventory of the transmitted

documents describing the increment (list of the first type),

or



(b)) to one archive file path or its parts; on the basis of the inventory

passed the documents describing the growth rate or on the basis of the changes

occurred with the archiváliemi inside the archive, is complemented by the current handling

the list. The new list of previous handling handling list

replaced by (list of the other).



Determination of the first or second type handling list depends on

the assessment of the nature of the expected gains.



Handling the list is created, depending on the need to carry out archives

nahlédací and research agenda and the possibility to create such a list on the

the basis of an inventory of the documents transmitted.



Handling lists can be created and funded Department. New

version of AIDS shall be assigned a new number in the register of the National Archive

heritage. If handling lists replaces the previous tool, this

aid from the National Archive heritage register. Archive

be sent to the secondary evidence handling lists of the National Archive

heritage.



Handling the list contains



and the cover sheet with the data) referred to as with inventory and type

handling list



(b)) introduction including originator identification data and transferring the person

at least in the range name or names, and surname, date and place of

birth and death, in the case of a natural person, or the name or business

the company, the identification number of the person, if it has been allocated, the address of the registered office and

date of incorporation or dissolution of the person, in the case of a legal person,

information on a selection of archival documents, dealing with them after taking over to the archive,

number and date of external changes, the information about the physical condition and treatment

the records, the record of the creation tools in the range name, where applicable,

name and last name of the manufacturer and date of processing; date and place of

birth and death only if they are known, the list processor



(c)), when the depth of the unit description the description is defined at least at the level of

the lowest interim series, which consists of hierarchically lowest records retention

character or the lowest element of the artificial classification schema. If the range is

the records in this series more than one carton, one of the dataset (data

one of the files in the package), or other unit corresponding to this range,

series shall be broken down in folders. The folder is created separately for each

the kind of accounting units, or partial registration unit, jednotlivost,

in the case you describe, that consists of only the content of the series. If the range is

archival documents in this folder are larger than one carton, one of the dataset (data

one of the files in the package), or other drive match this range,

component shall be broken down in the subfolders. In the case of records shall be

the breakdown on the part of the details (such as individual file

the socket). Each series contains at least the lowest interim serial

number (sequential number within the framework of the handling of the list), the storage number,

the content description, including partial study units and data;



(d)) with the data referred to at the masthead of the inventory with the exception of the number of descriptive

units and listing the number of partial study units.



Save the number means the unique designation of the study units or

the packaging in which they are stored.



2.2. Inventory and inventory



Inventory is the basic finding aid. The archive file path is created.

Partial inventory is created for the closed part of the archived file

(for example, in the case of open archive files). In the inventory and part-

inventory of the papers describe in the inventory list, and in the

series 1 to n hierarchical levels of description, ingredients and differing

According to the pořádacího schema.



The folder is broken down by study units. The maximum range of the unit

the description for this type of equipment is one carton, one of the dataset (data

package) or other unit corresponding to this range (for example,

filing drawer, boxes, the files in, envelope). If the range is

archival documents in this folder are larger than one carton, one of the dataset (data

package) or other unit correspond to this extent, the folder is

be broken down in the subfolders.



The inventory includes title page, introduction, list of used sources and

literature, if appropriate, inventory list, registers, if they are

appropriate, and imprint. Its components are on the content of and the annex to the introduction

(for example, registration plans, archive the archive structure scheme

file, the concordance tables, lists of abbreviations used, transfers

the elderly and foreign-language local names on the current shapes).



The inventory contains a cover sheet



and the name of the archive), or cultural/scientific institution or name, if applicable

name and surname, date of birth and place of residence or the Manager.

the holder of the records, in the case of a natural person; If the administrator of the event.

the holder of the records the entrepreneur, has a cover sheet of his name,

where appropriate, the name and surname, possibly the Appendix distinguishing the person

entrepreneurs or kind of business related to this person or her

operated by the type of business, the identification number of the person and the address of the place of

business; If the administrator, where appropriate, the holder of the public records law

person, contains the name or business name, identification number

the person and the address of the registered office,



(b)) name of the finding AIDS,



(c)) time finding AIDS are identical with a time range

the archive file or part of captured the archive tool including

the anterior and posterior,



(d)) kind of finding AIDS,



(e) the registration number of the worksheet) National Archive heritage archive

a file whose records are described in the archives Widget,



f) the registration number of finding AIDS,



(g) the name or names), and the last name of the processor finding AIDS,



h) place and year copies of finding AIDS.



Home inventory contains a chapter



and development of the agent records) which means the Organization and competency

the development of the institutions by quoting the relevant legal standards; in the case of personal

curricula vitae of the persons funds (in electronic form it is possible to use the link on the

the entry in the register of agents),



(b)) the development and history of an archive group or its part, which means

description of the filing of the originator of the archived file, indicating its development

with the data on the storage of documents, their processing and possible losses

before taking over in the archives,



(c) the characteristics of the archive file, the archive), which means the analysis of the

the State of preservation, description and justification of the selected methods and pořádací

the structure of the finding AIDS, a record of the disposal of duplicates and jednotlivin

nearchivní nature



(d) a brief analysis of the content of the archive) file,



(e)) record of the arrangement of the archive file and the Assembly, finding AIDS,

which means the designation of a person finding aid compiled by, in

the scope name, where applicable, the name and surname, date of processing and archive,

in which the finding aid processed, identifying the person who

draw up an inventory of the extent of the name, or names, first and last name and date

Assembly, and putting the sources and literature used for the Assembly

inventory.



Imprint of the inventory shall be placed on the last page and finding AIDS

contains



and finding AIDS) the name is identical with the name of the archive file with the

any of the specifications of its parts,



(b)) tag archive file, if it exists,



(c)) date range of records described in the archives widget is identical with the
the time range of the archive file or captured parts of the archive

tool,



(d)) the number of study units made available the archive tool; in

specify the number of brackets types of partial study units

the corresponding boxes of the registration sheet National Archive heritage,



(e) the number of units of description), which can be on the basis of the finding AIDS

make available,



(f) the archive tool made available to) the scope of the public records in the normal

meters,



g) date of creation of finding AIDS,



(h) the name or names), and the last name of the archive file, the processor



(I) the name or names), and the last name of the processor finding AIDS,

where appropriate, an indication of the processors of the introduction to the archive Widget, if different than

the processor finding AIDS,



(j)), the number of parties to the finding AIDS,



for information about) who approved the finding aid, with indication of the date

approval and unambiguous identification of the document on its approval.



2.3. Catalog



The catalogue is the core finding aid. As to the type of equipment that is

creates in the case of special types of records or exceptional

(for example, prezidiální), which require special attention.

Catalog creates the archive file path or its parts. In the catalog

records are described using the catalog records. The archive Fund is

When cataloging divided into a series of 1 to n hierarchical levels of description,

folders, through and under the appropriate pořádacího schema to

part of the outstanding examples. The range of units for this type description

AIDS is particular papers or its part. Her description of the form

the catalog record.



The catalogue contains a cover sheet, table of contents, introduction, list of used

sources and literature, catalogue records, indexes and imprint. His

included are also the contents of and the annex to the introduction, (for example, registration

plans, the scheme of the archive structure or fund collection, concordance

the table lists the abbreviations used, conversions of older and foreign language

the local name of the current shapes).



Catalog cover sheet contains the same information as the cover sheet

inventory. Home Catalog contains the same chapter as a home inventory.

Part of the introduction to the catalog in digital form can refer to data from

other registries. Imprint catalog contains the same information as the imprint

the inventory with the exception of the number of friendly units and the number of

the catalog records.



2.4. Other finding AIDS



A finding aid to further consider the provisional inventory list

inventory, partial inventory, inventory pool and group, and catalog

created under earlier rules.



2.5. the description of the records in the archive Drive AIDS



For a description of the records in the archive will make use of the AIDS unit description

public records in archival AIDS, which are



and) series



(b)), the



(c)) jednotlivost



Series



The series is a unit of description, which expresses the relation between the groups

the records in the archive file. The series are generally formed on the

the basis of the original file handling (for example, by handling

period, the organizational breakdown of the originator, the method of collection and management

documents) or on the basis of an artificial pořádacího scheme, benefits in kind

(agendové), formal or substantive kinship. In the case of

that's the internal arrangement of the unit requires additional subdivisions, each

a series of lower series 1 to n hierarchical levels of description needed to

representation at all levels in the hierarchical structure of the activity, or

the arrangement. The lowest of the series contains folders and details.



Folder



The unit is the description that describes the records recorded

through the study units, digital files in a carton

archival unit (DAJ) (for example, the writings and the writings, correspondence, type

accounts) and outstanding examples of files (for example, file photo). If you are

archival records stored in multiple units [cardboard, the files in,

Digital archival unit (DAJ)], or if it is necessary to express

relation between parts of the folder, a subfolder of 1 to n

hierarchical levels of description.



Jednotlivost



Jednotlivost is a unit of description that describes the records recorded

through the exhibit, or partial study units.

In particular, official documents, books, manuscripts, of filing protocols

or filing journals, indexes, elenchy, and repertáře, file cabinets, seal,

stamps, seals and typářů separate prints, maps, map art, atlases,

technical drawings, prints, drawings, photographs on paper

backing, photographic plates, leafy movies, rolled films, 35 mm film,

microfilm, microfiche, digital photo albums, videos,

cinematographic records, prints, postcards, posters, securities,

sterotype mats, Numismatic nature, subjects faleristické.

Details, if necessary, further divided into part 1 details

up to n hierarchical levels of description.



Details, or details are on papers or

their parts at the lowest possible level within folders and subfolders (for example,

log, in the file, the photos in the file, one section of the map).



3. A special finding AIDS



Special archival AIDS are an index, thematic catalogue,

inventory of the archival documents and thematic files. Papers bearing the Special

the archive tool shall be construed as inventoried such archived documents.



3.1. the registry



The index is alphabetically ordered names (personal, geographical or

the name) and the factual indicator used for detailed orientation in the contents

the archive file or its parts. Includes title page, introduction, contents,

the list of used literature, index records and imprint.



3.2. The thematic catalogue



The thematic catalogue is made up of individual records

frequent catalogue records to the defined topic of one or more

archive files with precise information on their deposit. Essentials

thematic catalog are identical with the necessities of the catalog.



3.3. Inventory records



An inventory of each of the records is made up of the content inventory records to the

defined by the topic of one or more archive files with precise

details of their imposition.



3.4. the thematic files



Thematic index is alphabetically ordered names (personal, geographical

or naming) and the factual indicator, drawn up to the defined topic of the

one or more archive files with details of their imposition.

Essentials themed register are identical with the necessities

the register.



4. Reference AIDS



For the finding aid are also regarded as reference AIDS incurred by

earlier rules, which are inventory of funds, a description of the Fund, and the wizard

editions.



Annex 3



SAMPLE RESEARCH REGULATIONS



Research regulations ... the archive in the ... issued on the basis of section 36 (b). and the law)

No 499/2004 Coll. on Archives and the archival service and amending certain

laws:



Article. 1



General provisions



(1) inspect the records can be only after the fulfilment of the conditions laid down in

law and in premises intended for that purpose (hereinafter called "the reading room"). To

the space in which they are stored, the applicants do not have records of inspection

(hereinafter referred to as "Explorer") access.



(2) the researcher at entry into the study, writes in the guestbook

the study, stating the date, your name, or names, and

the last name and the purpose of the visit. In the study do not have access persons contaminated,

under the influence of alcohol, drugs or other psychotropic substances or persons

armed.



(3) in the Archive Explorer truthfully fills in the research sheet

is the request for the inspection of public records. Explorer proves your identity

a valid identity card, passport or other similar

identification card authorized by employees and supervisors in

Research (hereinafter "supervision in the research room"), which checks the accuracy of the

the data referred to in the research form. In the case of electronic

Research of the sheet is the worksheet filled out research supervision in the research room for the

the full participation of the researcher, research worksheet after printing checks

all data and research sign the sheet. New investigative researcher

be completed for each calendar year in which the consulting

public records, with every change of the purpose of the inspection and any time you change the topic

study.



(4) if there is no Explorer able to supervision in the research to prove your identity

a valid identity card, passport or other similar card

identity, access to public records, he denies.



(5) the Researcher with papers submitted on the basis of the explicit

the request, which may tentatively be sent also by archive

the holder of the licence or to send or mail to notify resources

electronic communication (e-mail, fax, phone), to contact

the address of the archive posted on his official plate, if it is established, and

his website. If the request sent in written form

does not contain all the information specified in paragraph 6, or if the wording of the

the requirement for the submission of the records are unclear, imprecise or vague,

the following shall be considered as sent the request for the informative and researchers on its

the basis can be prepared only records for which there is no doubt,

that should be the subject of consultation.



(6) the researcher fills in the form of requirements for the submission of
the records for inspection, stating your name, or names,

the surname, see studies, the name of the archive file, the number of cardboard,

books or inventory numbers or signatures, or folios, which asks

for the study, and affix it to your signature and the date of processing. Form

the requirements for the submission of records for public inspection is the annex to

Research sheet. If the researcher used the procedure to request

the records to public inspection referred to in paragraph 5 and his request to meet

the elements of the form referred to in this paragraph, it connects to investigator-driven

sheet archive researcher delivered the document. If the archive was delivered

incomplete or inaccurate request, fill in the request form

on submission of the records for inspection. In the event that Explorer

acted in accordance with paragraph 5 and requested the submission of additional records,

than that tentatively asked, fill out the form on the submission requirements

the records for inspection only in the scope of the newly requested public records

for public inspection.



(7) the researcher before entering the reading room supervisor shall postpone the cloak, carry-on luggage

and other similar things in place for that purpose. In the research room can Explorer

enter only with a pen, pencil, its own free sheets of paper without

boards and recording equipment, such as camera, camera, hand held

scanner or portable computer without a Holster. After their studies shall submit to the

Explorer your things to check in order to determine whether aren't carried

papers from the research room (in particular, it opens a laptop computer, a scanner, a

submit brought sheets of paper). The things that get Explorer into

the study brings, shall submit on request to check even before the start of

studies in the research.



(8) it is necessary to keep the peace and respect the study

the environment, which may not be all the noise of loud communications with the

other researchers, excessive movement, after the research and similar disruption

the speeches, which do not correspond to the purpose of the visit. In the research

It is not allowed to smoke, eat, drink and talk on the phone. For devices that

Explorer or with the consent of the supervision of the study brings to the reading,

turns off the Explorer all the audio signals.



Article. 2



(1) For the inspection of the Explorer is governed by the guidelines of supervision in the research. Supervision in the

the research on the researcher may require that, in the making of statements and

notes from some of the kinds of records to only use pencils

medium hardness. Supervision in the research room is not obliged to provide researchers

assistance in reading the text of the records, its translation into other languages,

submission of historical Realia related to archiváliemi

etc.



(2) when the researcher papers as many saves. Records cannot be

use as a writing pad, copy directly from them not

paper underline in them, or write to them, or is

use in any other way or for any purpose other than the inspection. The physical

damage to archival researcher has resulted in that the researcher will

immediate effect terminated the authorization to inspect public records.



(3) Researchers are prohibited to carry papers from the research room. The pronouncement

any papers from the research room has resulted in that the researcher will

immediate effect terminated the authorization to inspect public records.



(4) the public records requested can be seen at the same time, only one

person, and that the researcher whose research has been submitted to the worksheet

papers written. In justified cases (for example, teaching,

excursions) can allow the inspection supervision in more people.



(5) consulting with researchers presented papers within the time limit, in

the total quantity and in quantity for one visiting day according to operational

the conditions and technical possibilities of the archives, taking into account the importance and

the purpose of the inspection. The only such quantity of records,

the number and status of supervision while returning in may without difficulty

check.



(6) the Archive nevyhradí researcher papers in the research, does not start if

researcher records within 30 calendar days from the

the agreed date for their submission, or if the inspection for a period of

extended 30 days. Papers are in research researchers reserved after

the time necessary for inspection. If the Explorer into the reserved public records

treated not continuously or periodically, and if the reserved papers alone

return shall be considered as allocated to the papers for three months from the date of

ordering. After this period can be justified

to extend the booking to the next period, usually for a period of not more than

the end of the calendar year. The extension will take into consideration whether or not to do so, whether

are the other applicants for the inspection of public records.



(7) the Archive allows access to the records to another researcher, than that

These papers requested by the inspection of the first when the Explorer,

which are reserved as the first, the second such inspection

General consent or where each of these explorers demonstrably

Peering into these archival documents for any other purpose or is studying the other theme. In

the case, there would be a simultaneous inspection of two or more researchers,

the archive allows the inspection of these records only the researchers, which

is reserved as the first archive. In doubtful cases shall be decided by the person

Standing at the head of the archives.



Article. 3



(1) it is possible to meet the supervision conditions laid down

(for example, maintaining peace in the research), and if not other

researchers harassed, use your own reproduction equipment to

reproductions of archival materials for study need for researchers only

the consent of the supervision in the research room. Consent must be expressed by signing the researcher

the completed written application, the model in the annex of the standard research

of the order. This is without prejudice to any protection of ownership and copyright

rights and related rights.



(2) the researcher after their inspection of the records of his space in the research

leaves in good condition. Statements, notes, and other AIDS or things in

It doesn't, but it's taking away with him.



(3) after each of their access to public records is a researcher must

return the papers in the number sequence and the State in which they were presented to him.

As a result, violations that researchers will with immediate effect

completed authorization to inspect public records.



(4) Supervision in the research room is obliged to check the number and status of the researcher

returned the records and confirm by signing their proper return in the

the research form before researchers from the research room.



(5) information obtained from the records is used only for the purpose stated the Explorer

in the research form. While their use in scientific or other

work or publication shall indicate at least the name of the archive and recovered

archive files, and further indication of archival documents (quotes), from which it was

drawn.



(6) If the researcher has published the work, which was established on the basis of the

the inspection of the records stored in the archive, the archive shall be sent to the competent

one copy (for example, editing records). If drew from

the records stored in multiple archives, send the published work only

the archive, which drew most of the records; other archives shall notify the

bibliographic information of a published work, or send work

electronically in PDF format.



Article. 4



The use of archival AIDS



(1) the Archive allows researchers access to archival resources.



(2) archival AIDS submitted to the inspection, if they are not

official parts and if you meet the characters of the subject of protection under copyright

the law is treated as a literal.



Article. 5



The making of reproductions of the records



Archives give the reproductions of the records which the researcher

studies or needs for official purposes or own the works referred to in the

the research form depending on the eventual consent in advance

the owner of the records or to protect any copyright and rights

related. Reproductions are provided depending on the

operating conditions and technical possibilities of the archive. The reproduction of the

records, for which it does not permit their physical condition, are not.



Article. 6



The lending of the public records in order to study outside of the archive



(1) the lending of the originals of the records for inspection to another archive,

than are saved, allows a person standing at the head of the archive, with the

taking into account the meaning, purpose and circumstances of their use,

transport safety and ensure the protection of public records in a place of temporary

with regard to the storage and associated costs. Records cannot be sent

by post, but beforehand agreed terms carry

authorized employee designated by the person standing at the head of the archive, which

papers are.



(2) lending of the originals of the records outside of the archive allows the person standing

at the head of the archive in exceptional cases and under the conditions referred to in paragraph 1 only

the owner or originator of the records, and the governmental authority, culturally

scientific institution for her organized the exhibition or other public presentations,

authority of local and regional authorities and persons who are, according to a special legal

the regulation shall be entitled to inspect the documents, if the purpose of the inspection of the
because of the performance of official functions. The lease of the originals of the records

You cannot reject the originators of the records, if the papers deposited in the

archives on the basis of the custody of or on the basis of the donation or purchase

the contract and the lease of the records in the Treaty's insistence.



(3) if the records stored in the public archives is not owned

The Czech Republic, legal person established by law or a territorial

Government Unit, is to lease papers necessary written consent

its owner.



(4) when a lease of public records to expose the borrower is obliged to archive

reverse, containing



and accurate inventory of lent public records),



(b)) the purpose of the loan,



(c)) date of the borrowing and the return period of the records,



(d)) name, surname and address of the place of residence on the territory of the Czech Republic, or

the address of the place of residence abroad, the records are lent according to the identity card, if the

It is a natural person or,



(e) in the case of a legal person) of the address of the records are lent and the name and

the last name of the person responsible for it,



f) handwritten signature records are lent or authorized person, if the

a natural person; in the case of an authorised person at the same time indicating her name,

where appropriate, the name, surname and address of the place of residence on the territory of the Czech

Republic or the address of the place of residence abroad according to the identity card and

date submitted to full power,



(g)) the handwritten signature of the statutory body of the records are lent or

authorised persons connected to the company or business name of the legal person,

that is vypůjčitelem; If the specimen signature persons acting for

stamp of the legal person, also attached to the signature imprint

the stamp of the legal person.



(5) the Lent papers shall be entered in the archives in a specific book

and leases.



(6) if the borrower does not return the lent papers within the agreed time,

and the extension of the deadline, will not be within his other required papers

being borrowed until the return of the records.



Article. 7



The use of the library of the archives



The researcher may use books, magazines and newspapers from the archive in the library

connection with his study theme and in its entirety. Study

the use of books, magazines and newspapers from the archive is governed by the borrowing library

the order, issued by a person standing at the head of the archives.



Article. 8



Excursion to the archive



During a field trip to the archive with the visitors entered in the guestbook

the research room. Entry into the other space than to study the archive Archive

allows a person standing at the head of the archives and shall be conducted only in the

accompanied by an authorised employee.



Article. 9



Remuneration for the services provided by the archives



The amount of the reimbursement of the costs associated with the acquisition of the statement, a copy or copies of the

papers in analog form, or with the acquisition of archival replicas in

digital form, costs associated with the search for the records and their

further processing and costs associated with the acquisition of research of public records

is governed by the price list of services.



Article. 10



Final provisions



Violates-if any of the essential duties of a researcher stored

Research regulations, he may be the next inspection of the records is denied,

where applicable, the given consent revoked.



V ...... dne ....... Signature..........



Annex No 1 research regulations



Pattern



RESEARCH LIST (to be completed by the researcher)



Annex No 2 research regulations



Pattern



Document submitted and returned the records (to be completed in

the research)



Annex No. 3 research regulations



Pattern



Request for consent to use their own reproductive equipment



Annex 4



The scale of the maximum amount of reimbursement costs associated with the provision of services

public archives



And the.



The acquisition of the statement or copy of the records, including the notification of a negative

Discovery and authentication of copies of photographs taken by public archives



1. Acquisition of the statement or copy of papers



50.0-CZK for every initiated page

zpracovávanéhovýpisu archive or copy.



2. Verification of conformity with the original, the copy of the records stored in the archive and taken the archive

in accordance with point (B) of point 1

30.0-CZK for every initiated a validated page.



(B).



Reproductions

1. copy Elektrografické (CZK/1 sheet reproduction)



black and white-tailed:

A4 A3

1.1.1.1. of loose leaf 5.0-CZK 8.0 CZK

1.1.1.2. from bound sheets 7.0-CZK 12.0 CZK



black and white double-sided:

A4 A3

1.1.2.1. the loose leaf 8.0-CZK 12.0 CZK

1.1.2.2. from bound sheets 17.0-€ 22.-CZK



colorful unilateral:

A4 A3

1.2.1.1. of loose leaf 25.0-CZK 38.0 CZK

1.2.1.2. from bound sheets 33.0-CZK 46.0 CZK

colorful double-sided:

A4 A3

1.2.2.1. of loose leaf 40.0-CZK 60.0 CZK

1.2.2.2. from bound sheets 53.0-CZK 80.0 CZK



2. Micrographic work



Acquisition of mikrozáznamu

1 box 35 mm microfilm 45 x 35 mm-32.0 Czk

1 box 35 mm microfilm 24 x 35 mm-20.0 Czk



Copy mikrozáznamů

1 box regardless of the size of the 15.0-CZK



Making prints from 35 mm back mikrozáznamu on normal Office paper

A4 and A3 20.0-CZK



3. Digital reproduction



The making of a digital reproduction of a two-dimensional draft

3.1.1. scanning in A4 format, including 25.0-CZK

3.1.2. scanning in A3 format, including 60.0-CZK

3.1.3. scanning large format to the format A0 + including 300.0 CZK

3.1.4. the slide master to A3 format, including

digital camera 200.0-CZK

3.1.5. master slide format larger than A3

digital camera 300.0-CZK

3.1.6. scan the records on a transparent substrate

(for example, microfilm, disk)

-scan from the movie 20.0-CZK

physically separate film-scanning field 50.0 CZK

3.1.7 combining several created digital

photos from the master to the large-scale picture 1

500.0-EUR/1 hour performance

Increase the resolution of every 100 dpi above 300 dpi 20.0 CZK



The making of a digital reproduction of a three-dimensional master

3.2.1.1 documentation snapshot (preview) of small and medium-

large sizes taken with a digital camera-$ 350.0

3.2.2.1 penthouse snapshot (for print), small and medium

large sizes taken with a digital camera 1 500.0 CZK

3.3. the provision of digital reproductions of previously

Digital Master (1 image) 25.0-CZK

3.4. The making of digital reproductions of the records

in analog form, records in digital form and

the replica of the records in a manner enabling remote access

with the nezpoplatňuje.

3.5. Write data

3.5.1. The CD including the write data 40.0-CZK

3.5.2. The DVD including the write data 60.0-CZK



The maximum amount of reimbursement for the newly made digital reproductions or replicas

public records in digital form are laid down for cases where the

are in color with a color depth of 24-bit or higher, in the basic

resolution of 300 dpi in JPG, PDF/A, TIFF, PNG, or a RAW, without

graphics editing.



(C).



Confirmation of conformity

1. a copy of the papers in the analog form or its digital replica with public records

in analog form stored in the archive

1.1 processing of confirmatory clause 50.0-CZK

1.2 for finding records and the acquisition of a copy of the papers in the analog

form or its digital replicas of 100.0 CZK/hour.



2. archival replicas in digital form with the records in digital form or

with replica records in digital form that is stored in the archive

2.1 for the processing of confirmatory clause 50.0-CZK

2.2 for finding records and the acquisition of archival replicas in digital form

100.0-CZK/hour.



3. a certificate of conformity of the copy of the records in the form of analog or digital replicas

with the records in the analog form stored in archives or records in a digital replica

the form with the records in digital form or with replica records in digital form

stored in the archive is done against the copies and replicas of the records taken by the archive.

If the match confirms to copies of the records in the analog form, the digital

reproductions of archival materials in digital form or replicas of the records by the

the applicant for confirmation of conformity, belongs to the archives of the remuneration for the processing of confirmatory clauses

and remuneration for the verification of compliance, and in the amount of Czk 1.000,-.



Annex 5



The load capacity of the floors in the premises for the storage of archival documents, the temperature and the relative

air humidity in the premises for the storage of archival documents and above average

the annual cost of the 1 a current meter records



(I).



Load capacity of the floors in the archival repositories must be at least



and) 10 kN. m-2 when you use the stable shelves,



(b)) 12 kN. m-2 when using the sliding shelves.



II.



In the premises for the storage of the records must be kept of these values

temperature and relative humidity of the air:



Recommended relative humidity and temperature for storage of archival and
library materials

----------------------------------------------------------------------------------------------------

Temperature relative humidity

[° C] [%]

-----------------------------------------------------

min. max. acceptance. min. max. acceptance.

changes changes

----------------------------------------------------------------------------------------------------

the paper, the optimal storage 2 18 +/-1 30 50 +/-5

paper, regular use of 14 18 +/-1 30 50 +/-5

----------------------------------------------------------------------------------------------------

parchment, leather, 2 18 1st/h 50 60 3%/h

----------------------------------------------------------------------------------------------------

photographic film, black and white, cellulose ester < 21 +/-2 15 50 *

photographic film, black and white, polyester-/+ < 21 2 30 50 *

----------------------------------------------------------------------------------------------------

photographic film, color, ester of cellulose +-2/< 2 15 30 *

photographic film, color, polyester 2 +/-< 2 25 30 *

----------------------------------------------------------------------------------------------------

photographic plate, black and white * < 20 20 50

photographic plate, 2 20 50 color < *

----------------------------------------------------------------------------------------------------

photographic paper, black and white 2 4/20 day < 30 50 *

photographic paper, color the * < 2 30 50

----------------------------------------------------------------------------------------------------

microfilm, black and white, cellulose ester < 21 +/-2 15 40 *

microfilm, black and white, polyester-/+ < 21 2 30 40 *

----------------------------------------------------------------------------------------------------

vinyl record < 21 50

----------------------------------------------------------------------------------------------------

magnetic media (data, audio, video) 20 20 30 17 < *

----------------------------------------------------------------------------------------------------

optical discs according to the values specified by the manufacturer of optical discs

----------------------------------------------------------------------------------------------------



* avoid fluctuations in



III.



The average annual cost of the archives on 1 normal meter records in paper

the form shall be of at least 1 250 CZK; in the case of records in other than

the documentary form are the average annual cost of archive higher, depending

on the character and type of archival document (audio, film and audiovisual).



Selected provisions of the novel



Article. (II) Act No. 192/2009 Sb.



The transitional provisions of the



If the request for the granting of flat-rate State contribution is made prior to the

date of entry into force of this order, the amount of the flat-rate

the State contribution in accordance with the existing legislation.



1) Act No 227/2000 Coll., on electronic signature and amending certain

laws (the law on electronic signature), as amended.



2) for example, Act No. 513/1991 Coll., the commercial code, as amended by

amended, law No 21/1992 Coll., on banks, as amended by

amended, law No. 101/2000 Coll., on personal data protection and

on the amendment to certain acts, as amended.



3) Act No. 40/1964 Coll., the civil code, as amended

regulations.