Major Activities In Fujian Province Archives Management

Original Language Title: 福建省重大活动档案管理办法

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Major activities in Fujian province archives management

    (August 1, 2011 75th Executive meeting of Fujian province through Fujian Provincial people's Government to 114th, published since August 2, 2011 as of October 1, 2011) first in order to strengthen the full events Archives collection, management and effective use of, in accordance with the People's Republic of China archive law and the Fujian Provincial Archives Ordinance and other laws, regulations, combined with the facts of the province, these measures are formulated.

    Article events archive management, this approach applies to this province.

Article Archives of major activities mentioned in these measures refers to formation and preservation values directly in the following activities of text, video, photos, electronic files, iconic physical form and original records of the carrier:

(A) the corporate activities of the party and State leaders in the province;

(B) foreign heads of State, heads of Government, leaders of political parties and heads of international organizations, famous foreigners in the province's foreign affairs activities;

(C) the provincial party Secretary and Governor of the important corporate activity;

(D) the major activities of the provincial party Committee and provincial people's Congress, the provincial government, people's political consultative conference;

(E) has a significant impact on the province's political, economic, social, cultural or public welfare activities;

(F) with Taiwan, Hong Kong and Macao regions between the major exchanges and cooperation activities;

(VII) by the province to host major national activities;

    (H) other activities having a significant impact.

    Fourth major events archives management should follow a unified leadership, accountability, complete collection, centralized management, principles of effective use.

Fifth people's Governments above the county level shall strengthen the management of major events Archives leadership, coordinate major events of archives management in major issues, major records management requirements are included in the budget at the same level of activity, and to protect it.

Archival administrative agencies above the county level people's Government responsible for the supervision and guidance of major activities within their respective administrative areas file management.

    Other relevant administrative departments of the people's Governments above the county level shall, within their respective areas of responsibility do the archives management of major events related to work.

    Units held, hosted a major sixth (hereinafter referred to as organized Organizer) should be doing major campaign materials collection, sorting, archiving, transfer work, and centralized management of major events archive. Article seventh conducted, contractors are major activities listed in section III of this approach, holding, the contractor shall be notified within major activities identified in the 5th archival administrative agencies above the county people's Governments.

Archive Administration considers to be of major events, should strengthen activities organized, sponsored by a major archive collection, sorting and filing work of supervision and guidance activities considered to be not significant, whose archives are managed in accordance with the relevant provisions of the State.

    Host is unable to determine, whether the sponsor is a major activity, the people's Governments above the county level involved, organizers reported archival administrative body that.

Article eighth organized units, the contractor shall, in accordance with relevant regulations of the State prepared a major campaign materials of the filing range and keeping deadlines.

Significant archive material scope of activity includes:

(A) reports, programmes, plans, schedules, speech, inscriptions, and Conference materials, presentation, summarize, report, Yearbook and other paper documents and electronic files;

(B) audio, video, photographs, disks, CDs, films and other materials;

(C) commemorative certificate and signs of physical, including event, certificates, certificates, trophies, awards, medals, banners and so on;

    (D) other saving valuable material.

    Nineth organize, sponsor should be a comprehensive collection of major activities of publicity material, organize, organizer's collection requirements, units in charge of major event coverage as well as staff may be required.

    Article tenth held, the sponsor shall, in accordance with relevant specifications for records management requirements and confidentiality provisions, major event archives information work and improve utilization of archives of major events.

    11th province, city, County (district) national General Archives (hereinafter referred to as the General Archives) to hold major events within their respective administrative areas, can delegate you want professional guidance, helped to organize, sponsor a major collection, sorting and filing of campaign materials.

12th events Archives disposal in accordance with the following provisions:

(A) a unit organized, sponsored events, and classified to the Archival Fonds of the archives, according to Regulation after the expiry of the custody transfer to General Archives.

(B) two or more cross-sector, cross-industry integrated unit has the support of the major events, shall within 6 months of the end of major events, by the liaison units transferred to the General Archives; due to exceptional circumstances extension of transfer shall be agreed by the General Archives.

    (C) hold, organizers set up a provisional organization, archives of its major activities organized by the provisional institutions responsible for the collection, sorting, temporary transfer to General Archives before closure of the organization.

    13th within 60 days after the end of major events, organizing, the contractor shall, in accordance with the provisions to the local people's Governments above the county level administrative bodies for the archives register. Article 14th events archive storage unit owned by the State, should take effective measures to ensure the integrity and security of files.

    Storage conditions, or other unsafe or damage may be caused by archives, storage unit should be immediately handed over to the General Archives Archives; no transfer, transfer of archives administration by the people's Governments above the county level shall be ordered.

    15th belong to the collective and individual ownership, the State and society are of conservation value or major events should be kept confidential files, the owner shall keep, involving State secrets shall be in accordance with the confidentiality provisions of the State administration.

16th General Archives events Archive collection system can be set up, to take over, call for measures such as the acquisition of major events archive.

    Comprehensive archive of collectives and individuals are encouraged to donate, hosting major events, transfer files.

17th General Archives events archive into a museum open to the public according to law within the 30th and announced major events archive directory, events archive utilization.

    Transferred to the General Archives, donate, hosting major events Archives of units and individuals, to his archives, enjoy a right of priority, and which involved State secrets, business secrets and personal privacy should not be open to the public according to law the views of some of the proposed restrictions on the use of comprehensive archives should uphold their legitimate rights and interests.

    18th article in archives management of major events have made outstanding contributions to the institutions or individuals, Governments or the archival administrative agencies above the county level shall be rewarded.

19th article violation this approach provides, has following behavior one of of, by County above government archives administration institutions ordered deadline corrected; late not corrected of, give informed criticism; on directly is responsible for of competent personnel or other directly responsibility personnel by its where units, and superior organ or monitored organ law give disposition; constitute crime of, law held criminal; caused archives loss of, by County above government archives administration institutions ordered compensation loss:

(A) does not provide for the establishment of archives of major events;

(B) the collection, sorting, archiving, not keeping archives of major events;

(C) is not of major events archive registration required;

(D) not transfer events transfer incomplete files or files;

(E) the centralized management of major events archive not according to stipulations;

(Vi) is not required to receive major events archive;

(VII) is not required to open society archives of major events;

    (VIII) failure to perform other acts prescribed by laws, rules and regulations.

    20th staff at major events the archives management of abuse, malpractice, neglect their duties, confidential leaks, by their work units or relevant administrative departments shall be given administrative sanctions constitutes a crime, criminal responsibility shall be investigated according to law.

    21st State organs, public organizations, enterprises, institutions and other organizations in dealing with major emergencies and public safety events events events archives management in accordance with the measures for the formation of the Executive. 22nd article this way come into force October 1, 2011.