Shandong Province, Major Activities Of Archives Management

Original Language Title: 山东省重大活动档案管理办法

Read the untranslated law here: http://www.chinalaw.gov.cn/article/fgkd/xfg/dfzfgz/201206/20120600369159.shtml

Shandong province, major activities of archives management (December 28, 2011 Shandong Province Government 116th times Executive Conference considered through December 30, 2011 Shandong Province Government makes No. 247, announced since March 1, 2012 up purposes) first article to specification this province major activities archives of collection, and finishing, and transfer, and custody and using work, guarantee major activities archives of real, and full, promote political, and economic, and culture and social development, according to People's Republic of China archives method, legal, and regulations, combined this province actual,

    These measures are formulated.

    Major events in these measures in article archives, refers to the major activity in the form of the State and society are of conservation value of text, graphics, audio, electronic, signs of physical and other forms of history.

   Article major events in these measures refers to the following activities:

   (A) an important meeting of the Central and the State Council in the province;

   (B) the party and State leaders in the province's inspection activities, research and guidance;

   (C) foreign heads of State, heads of Government and other senior politicians and foreign dignitaries, friendly groups in the province, visits, interviews and other important diplomatic activities;

   (D) the provincial party committees, people's congresses, Governments, CPPCC National Committee, the Commission for discipline inspection held important meetings;

   (E) higher party committees, people's congresses, Governments, CPPCC National Committee and discipline Inspection Commission Chief and leading scholars in their respective administrative areas to participate in important meetings, study activities, research and guidance;

   (F) the provincial party committees, people's congresses, Governments, CPPCC, discipline inspection Chief visit abroad, study and other foreign affairs official activities;

   (VII) within their respective administrative areas of major economic, science and technology, culture, physical education, Foreign Affairs, religious activities;

   (VIII) the serious natural disasters and major accident salvage processing activities in the administrative area;

    (IX) has a significant impact within their respective administrative areas or larger-scale activities. 

    Fourth major activities follow the same archive management coordination, strengthen supervision, accountability, management principles. 

    Fifth people's Governments above the county level shall coordinate activities that address the major major problems in archives management, establish and improve the archive administration work involved in the major events, major events and records management requirements are included in the financial budgets. 

    Sixth Provincial Archives Administration Department is responsible for the supervision and guidance of archives management of the province's major activities; the city divided into districts, counties (cities and districts) archives Administration Department of the people's Government in accordance with the Division of duties, supervision and guidance of major activities within their respective administrative areas file management.

    Article seventh major events hosted, sponsor responsible for major events Archive collection, sorting and transfer.

    Eighth major events hosted, sponsored in the formulation of major activities implemented plans, which should include formulation of major activities records management programmes, clearly major activities responsible departments and personnel archives management, development and implementation of appropriate measures such as the collection, processing, transfer, storage, ensure archive is complete, complete, accurate and systematic.

    Nineth is responsible for major event management staff should have the archives working professionalism, earnestly fulfill their duties, keep the work secret.

Article tenth needed archives administration involved in data collection and archives of major events, host or organizer shall inform the level after major events to determine archive administration, archives Administration Department can optionally arrange for professionals involved in data collection and archives.

    Major events from the specified media video, audio, photographs, news media should be at the end of 60 days from the date of transfer of a set of original material to level national comprehensive archives of audio-visual archives.

11th article ownership and transfer of major events after the end of the file:

(A) set up temporary offices, records transfer level national comprehensive archives of major activities;

    (B) not set up temporary offices, archives, organized by the transfer sponsor major events archives.

    12th major events after the organizers, contractors unit shall, within 60 days from the date of completion of the activity to register with the Administrative Department for the file archive, transfer a file list, file management and activities to develop programmes and implementation measures of personnel, and collect written descriptions.

    13th host, sponsor major events archive should be provided in accordance with national archives standards specification storage conditions and archive equipment, in accordance with national archives standards for archiving; does not have custody conditions, within 90 days from the date of completion of the activity should be surrendered to the State comprehensive archives. 

  Article 14th according to the provisions of laws and regulations, not handed over to the National Archives Records Unit and individual obligations, significant activities to save files should be kept properly; without approval of the archives Administration Department of the people's Governments above the county level, not to State anything other than the General Archives Unit or individual to sell, transfer, gift, shall not be carried out without permission. 

    The foregoing units or individuals due to the limited conditions and other reasons is not conducive to safe custody of archives, archives Administration Department can legally take custody, purchasing, procurement and other measures to ensure file integrity and security. 

    15th to encourage relevant organizations and citizens donated, sold to the national General Archives events archive.

    16th, hosting major events Archives donated to the national General Archives Unit, you can archive it should not be open to the public and in the views of some of the proposed restrictions on the use of and free use of its archives: donations, loans, national General archives should safeguard their legitimate rights and interests. 

    17th national General Archives at all levels through newspapers, books and other publications and media such as radio, television and computer displays, exhibitions and other forms, which are open to public events archive.

    18th level national comprehensive archives shall establish a list of major events archive topic, strengthen file information, improve utilization of archives of major events.

    Article 19th in major events Archives collect, organize, transfer, protecting and providing access to work units and individuals who have made outstanding contributions to, and relevant departments of the people's Government at or above the county level should commend and reward.

20th article violation this approach provides, has following behavior one of of, County above government archives administration sector should ordered its deadline corrected, late not corrected of, give informed criticism, and by appointment organ or monitored organ on directly is responsible for of competent personnel or other directly responsibility personnel give disposition; according to plot weight, County above government archives administration sector can give hosted, and hosted units 500 Yuan above 1000 Yuan following of fine:

(A) the sponsors, the organizers did not notify or refuse, obstruct archives Administration Department for a big event archives, archive material and cause losses;

(B) during major events was not carried out in accordance with the provisions of Archive collection, collation and (iii) is not in accordance with the provisions of the custody, transfer of archives of major events;

   (D) failing to handle registration, provided the archives directory and notes; 

    (E) is not open to the public in accordance with the provisions of major events archive. 21st article violation this approach provides, has following behavior one of of, County above government archives administration sector should give informed criticism, and by appointment organ or monitored organ on directly is responsible for of competent personnel or other directly responsibility personnel give disposition; according to People's Republic of China archives method implementation approach, and according to about archives of value and number, on units sentenced 10,000 yuan above 100,000 yuan following of fine, on personal sentenced 500 Yuan above 5000 Yuan following of fine; caused loss of, 

    Shall bear the liability for (I) altered, forged, destroyed, lost, part of national archive of all major activities, (ii) unauthorized offer, copy, publish, destroying events Archives owned by the State.

    22nd unlawful sale of major events archive or when major events archive for sale, presented to foreigners, in accordance with the People's Republic of China archive law and other laws and regulations of the relevant regulations. 23rd these measures shall come into force on March 1, 2012.