Administrative Measures For The Reform Of Collective Forest Property Right System Files

Original Language Title: 集体林权制度改革档案管理办法

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Read the untranslated law here: http://www.chinalaw.gov.cn/article/fgkd/xfg/gwybmgz/201307/20130700389473.shtml

Administrative measures for the reform of collective forest property right system files

    (May 2, 2013, the State Forestry Bureau, the national archives Bureau announced the 33rd since June 22, 2013) first in order to strengthen and standardize the reform of collective forest property right system archives, archives of the effective protection and use of collective forest property right system reform, according to the Forestry Act and the Archives Act and other relevant laws and regulations, these measures are formulated.

    Article Archive of collective forest right system reform in these measures refers to the reform of collective forest property right system (hereinafter referred to as forest) formed the saved value to State and society in the text, graphic, audio, and other forms of data carrier or documentation collectively, is an important result and forest history.

    Article forest archives mentioned in these measures refers to the forest in the collection, sorting, identification, storage, compilation, use and so on. Fourth forest archives adhere to unified leadership, management, centralized storage, synchronization, standard operation principles.

    Forest archive work should be synchronized with the forest and check acceptance, and serve as an important basis for evaluating the effect of forest.

    The fifth above the county level forestry administrative departments and forest Archives Archives Administration Department is responsible for the corresponding level, and forest archives the work within their respective administrative areas supervisory, instruction, inspection and acceptance.

    Forestry administration departments at or above the county level shall set up or clear forest management agencies staffed with full-time officers, according to the forestry law and the implementation of the relevant provisions of the Ordinance, the management of the forestry law reform files.

    Sixth forest management institutions shall perform the following duties:

    (A) carry out the work of the national archives related laws, regulations, guidelines and policies;

    (B) in accordance with the relevant norms and standards, development of a forest management system and work standards;

    (C) guiding forest, accumulation and filing of registration of documents;

    (D) responsible for forest Archives collection, sorting, identification, cataloguing, statistics, etc;

    (E) forest records kept by the master, provided by law;

    (F) organize forest Archives staff training;

    (VII) in accordance with the relevant provisions of the national laws and regulations, as well as, forest custody and transfer of files.

    Article seventh forestry administration departments at or above the county level shall set up and perfect the reform system of collection, sorting and filing of documents, ensure that forest archives the complete, full, true and valid.

    Forestry administrative departments at the county level and township (town) forestry station and collective economic organizations shall reform document collection, sorting and filing into work plans.

    Article eighth forest manage archive as archives, according to archival standards of the filing format of the [GB/T9705-88] and the DA archives arrangement rules (DA/T22-2000) and other relevant standards for sorting, and working in the first half of next year's filing.

    Nineth documentation more organs, units or organizations, forest archives should be divided into categories and category management.

    Forest Archive categories and category set can refer to the reform of collective forest property right system documentation filing range and implementation of retention schedule.

    Tenth article is indeed relevant and forestry property registration class of forests, trees, forest land ownership, field survey, registration and audit issued forest warrants, such as documentation, should be farmers or land-units, sorting, archiving and management.

    11th forest staff should collect in the forest in the form of various types of documents and hand them over to forest management institutions organize, preserve and provide access.

    Forest personnel, prior to working out, personal knowledge of forest material should be in accordance with the relevant requirement reverted to forest management agencies, shall not refuse to surrender, destroy or out without permission.

    12th forest archive retention period are divided into permanent and regular basis.

    Forest archive is of great reference value should be persisted; a general value of should be saved on a regular basis, for a period of 30 years or 10 years.

    Specific measures in accordance with the reform of collective forest property right system documentation filing range and implementation of retention schedule.

    13th forest file archive paper materials should be neat, digital pattern-accurate, clear, and complete the procedures.

    Archive paper materials you should use carbon, blue-black fade, such as writing materials, due to exceptional circumstances likely to produce illegible or fading copies of documents shall be attached to a clear.

    Paper, bookbinding materials shall conform to the file protection requirements. Forest 14th archive file non-paper materials should be everything (boxes, plates) as a storage unit, ranked number alone, according to the annual sorting and preparing the document content and.

    Directly connected with paper documents should be prepared as well, or cross reference card.

    Audio and video materials to ensure the efficiency of carrier, electronic collection, storage and use information systems professional data and aerial photographs, remote sensing data should be saved with a recordable disc, archive important should make paper copies at the same time.

    Photos and pictures should be equipped with a text description, indicating the time, place, people, and events.

    Hardware and software environment of the electronic files and parameters shall meet the relevant requirements.

    15th forestry administrative departments at all levels should establish the forest file-keeping system, arrange forest reform archives facility, equipped with archive room, shelves, equipped with fire and theft, against stains, pests and other safety facilities, archives health check carried out on a regular basis to ensure file security.

    16th forestry administrative departments at the county level shall be in accordance with the relevant State laws and administrative regulations and rules of the on time transfer to the national archives of county-level forest archives.

    Department of forestry administration and archives administration departments at consultation, Lin modified files can be transferred in advance, and according to the provisions of the transfer procedures.

    Article 17th of township (town) people's Government archives institutions and collective economic organizations should strengthen the forest custody and transfer of files.

    Collective economic organizations do not have the archive storage conditions can change the forest transfer of archives of township (town) archival institutions under custody of county level Forestry Administration Department of archives administration and acceptance, timely transfer of the County according to law unified the national archives for safekeeping.

    The 18th when merging forest management institutions, forest after filing registration should be properly handed over to the competent agency or receive services.

    19th County forestry administrative departments, Township (town) Government institutions in the transfer of the archives before, you should save the backup or copy.

    Forests, trees and forest land ownership registration, issued forest warrants and other documents for the formation of two sets of originals, a County forestry administrative departments, a transfer at the national archives for permanent retention.

    20th National Archives of county level forest should be changed into the archives into the reception range of the Museum, and unified them into Department of forestry administration unit sequence, to the forest of save files in strict accordance with the provisions of collation and custody.

    21st levels forest management institutions shall, in accordance with the relevant provisions of the national archives and open to the public and forest archives, use of forest service to the community, but it involves State secrets, personal privacy, and except as otherwise provided by law. Units and individuals that hold legal proof of identity, you can use open forest archives according to law.

    Transfer to the National Archives Archives of forest forestry administrative departments and other economic organizations of their right to have priority use of the archives.

    When the use of forest information, except copying costs charged by outside, shall not be charged other fees.

    22nd above county level forestry administrative departments should promote forest archives and archives Administration Department of informatization construction, strengthen forest standardization of electronic document archiving and electronic records management, provides online information services.

    Article 23rd in forest Archives collection, collation, utilization and other work units or individuals have made outstanding achievements, by the people's Governments at all levels and departments of forestry administration, archives administration department granting rewards.

    To comply with the relevant provisions of article 24th, causing forest archives distorted, damaged, or lost, shall be investigated for legal liability related personnel in serious cases transferred to judicial organs for handling according to law.

    25th of provinces, autonomous regions and municipalities directly under the forestry administrative departments and archives Administration Department in accordance with the relevant laws and regulations, combined with the practices in the actual, archives work in developing forest-related provisions.

    26th laws, administrative regulations or the State Council decided to reform provisions of file management from its provisions.

    27th article this way since June 22, 2013.

Annex: the reform of collective forest property right system scope of document archiving and retention schedule
┌───┬─────────────────────────┬──────┐
│ 序号 │                     归档范围                     │  保管期限  │
├───┴─────────────────────────┴──────┤
│一、林改综合类                                                          │
├────────────────────────────────────┤
│(一)上级机关的有关材料                                                │
├───┬─────────────────────────┬──────┤
│  1   │上级机关召开的会议材料                            │            │
├───┼─────────────────────────┼──────┤
│ 1.1  │重要会议材料                                      │            │
├───┼─────────────────────────┼──────┤
│ 1.1.1 │ notice, discussion lists, agendas, reports, speeches, perpetuated through the document, │ │
│      │议、纪要等文件材料                                │            │
├───┼─────────────────────────┼──────┤
¦ 1.1.2 representative of typical materials, │ 30 │
├───┼─────────────────────────┼──────┤
│ 1.2  │一般会议材料                                      │            │
├───┼─────────────────────────┼──────┤
│ 1.2.1 Summary │ │ 30, notice, summary reports, speeches, │
├───┼─────────────────────────┼──────┤
¦ 1.2.2 typical materials, representative ¦ 10 ¦
├───┼─────────────────────────┼──────┤
│  2   │上级机关颁发的文件材料                            │            │
├───┼─────────────────────────┼──────┤
│ 2.1 │ belongs to the forest policy and to perform important documents │ permanent │
├───┼─────────────────────────┼──────┤
│ 2.2 │ belongs to the forest policy and to perform general file ¦ 30 ¦
├───┼─────────────────────────┼──────┤
¦ 3 ¦ authorities issuing of publications, briefings, shows, news and so on ¦ 10 ¦
├───┴─────────────────────────┴──────┤
│(二)本机关的有关材料                                                  │
├───┬─────────────────────────┬──────┤
│  1   │本机关召开会议材料                                │            │
├───┼─────────────────────────┼──────┤
│ 1.1  │重要会议                                          │            │
├───┼─────────────────────────┼──────┤
│ 1.1.1 │ notice, discussion lists, agendas, reports, speeches, perpetuated through the document, │ │
│      │议、纪要等文件材料                                │            │
├───┼─────────────────────────┼──────┤
¦ 1.1.2 representative of typical materials, │ 30 │
├───┼─────────────────────────┼──────┤
¦ 1.1.3 Group minutes of meeting, reference materials ¦ 10 ¦
├───┼─────────────────────────┼──────┤
│ 1.2  │一般会议材料                                      │            │
├───┼─────────────────────────┼──────┤
│ 1.2.1 Summary │ │ 30, notice, summary reports, speeches, │
├───┼─────────────────────────┼──────┤
¦ 1.2.2 typical materials, representative ¦ 10 ¦
├───┼─────────────────────────┼──────┤
¦ 2 ¦ the Party (Communist Party) and the Executive Office of minutes, minutes of meeting, of │ permanent │
│      │论通过的文件                                      │            │
├───┼─────────────────────────┼──────┤
│  3   │本机关制发的文件材料                              │            │
├───┼─────────────────────────┼──────┤
¦ 3.1 this organ business functions of the business documentation │ │
├───┼─────────────────────────┼──────┤
│ │ Guidelines, policies and regulations 3.1.1, Pfeiffer, functional business problem, long-term planning │ permanent │
│      │划、纲要                                          │            │
├───┼─────────────────────────┼──────┤
│ 3.1.2 documentation │ │ special business issue 30 │
┝━━━┿━━━━━━━━━━━━━━━━━━━━━━━━━┿━━━━━━┥
¦ 3.2 this Agency asking higher authorities approved; lower bodies, the native │ │
│      │关的批复                                          │            │
├───┼─────────────────────────┼──────┤
│ │ │ Permanently important issues of policy 3.2.1 │
├───┼─────────────────────────┼──────┤
¦ ¦ 3.2.2 specific operational issues 30 │
├───┼─────────────────────────┼──────┤
¦ 4 this work plan, summarize, report of organ formation │ │
├───┼─────────────────────────┼──────┤
│ 4.1 │ annual │ 30 above, important topics │
├───┼─────────────────────────┼──────┤
│ │ Half a year, quarter, 4.2 General topics ¦ 10 ¦
├───┼─────────────────────────┼──────┤
¦ 5 ¦ the authorities check the lower body work, lower bodies submit rectification, adjustable │ │
│      │查研究形成的文件材料                              │            │
├───┼─────────────────────────┼──────┤
│ 5.1  │重要的                                            │    30年    │
├───┼─────────────────────────┼──────┤
│ 5.2  │一般的                                            │    10年    │
├───┼─────────────────────────┼──────┤
¦ 6 this organ for handling people's letters and visits documentation │ │
├───┼─────────────────────────┼──────┤
¦ 6.1 provincial leaders ' important instructions and results above │ permanent │
├───┼─────────────────────────┼──────┤
│ 6.2 │ superior authority or the Authority's leaders ' important instructions and results of │ 30 │
├───┼─────────────────────────┼──────┤
│ 6.3  │没有处理结果的                                    │    10年    │
├───┼─────────────────────────┼──────┤
¦ 7 ¦ this body by superior authority recognition and advanced documentation │ │
├───┼─────────────────────────┼──────┤
¦ 7.1 County (municipal and district) level and above county level │ permanent │
├───┼─────────────────────────┼──────┤
│ 7.2  │县级以下的                                        │    30年    │
├───┼─────────────────────────┼──────┤
¦ 8 ¦ personnel dispose of materials related to this branch │ │
├───┼─────────────────────────┼──────┤
¦ 8.1 warning (without warning) │ over permanent │
├───┼─────────────────────────┼──────┤
│ 8.2 │ │ 30 below the warning and warning │
├───┴─────────────────────────┴──────┤
│(三)集体经济组织有关材料                                              │
├───┬─────────────────────────┬──────┤
¦ 1 ¦ collective economic organization of the villagers ' meetings or villagers ' representative meetings through documentation │ │
│      │材料                                              │            │
├───┼─────────────────────────┼──────┤
│ 1.1 │ │ through forest and signature programmes permanently │
├───┼─────────────────────────┼──────┤
│ 1.2  │会议纪录                                          │    永久    │
├───┼─────────────────────────┼──────┤
│ 1.3  │表决票                                            │    永久    │
├───┼─────────────────────────┼──────┤
│ │ 1.4 │ for receipt of notices, Conference attendance record permanently │
├───┴─────────────────────────┴──────┤
│ (D) non-affiliated bodies of the relevant documentation │
├───┬─────────────────────────┬──────┤
¦ 1 non-affiliated organs to implement documentation │ 30 │
├───┼─────────────────────────┼──────┤
¦ 2 non-attached to the Office of General Service file ¦ 10 ¦
├───┴─────────────────────────┴──────┤
│(五)下级机关的有关文件材料                                            │
├───┬─────────────────────────┬──────┤
¦ 1 subordinate authority summary of typical materials, reports, statistical reports, │ │
├───┼─────────────────────────┼──────┤
¦ 1.1 annual and thematic reports over the annual summary, important, typical materials ¦ 30 ¦
├───┼─────────────────────────┼──────┤
¦ 1.2 annual reporting and filing of the following summary, general topics ¦ 10 ¦
├───┴─────────────────────────┴──────┤
│二、确权和林权登记类                                                    │
├───┬─────────────────────────┬──────┤
│  1   │登记材料                                          │            │
├───┼─────────────────────────┼──────┤
│ │ │ Within the jurisdiction of the authorities 1.1 │
├───┼─────────────────────────┼──────┤
│ │ Forestry property registration approved by the people's Governments above the county level in force application form and its accompanying │ │
│ │, Forestry property registration, geographical information system and the related measurement table, next to │ │
│ 1.1.1 │ (individual) delimitation suggestion form, woodland topographic maps or floor plans, personal identity │ permanent │
│ │ Certificate a copy of contract (transfer) contract the right, forestry property registration materials │ │ │ │ Registration requirements other related documents required by the │ │
├───┼─────────────────────────┼──────┤ │ │ The ownership certificate of the application for registration.
Linyuan basis, including the warrants (since │ │
│ │ Permits), land certificates, agricultural cooperative, "four fixed", as well as forestry │ │
│ │ "Three" determining proof of ownership, time to approval authority granting │ │
¦ 1.1.2 documents, agreements, agreement or grant agreements and other villagers (the villagers ' representatives) │ Permanent │
│ │ Discussion through the allocation of collective forest forest programme; back in returning farmland to forest project │ │
│ │ Land contractual operation right of rural land cards; the original power source according to the lost, by │ │
│ │ Organizations proved and verified by the forestry administration departments at or above the county level shall identify │ │
│      │材料                                              │            │
├───┼─────────────────────────┼──────┤
│ 1.1.3 │ registration │ other relevant documents as required by the Permanent │
├───┼─────────────────────────┼──────┤
¦ 1.2 non-forest land ownership, the right to belong to the jurisdiction of authorities under their jurisdiction │ │
│      │国有、集体单位的                                  │            │
├───┼─────────────────────────┼──────┤
¦ 1.2.1 approved by the people's Governments above the county level to take effect the forest application form for registration and photo │ permanent │
│ │ (Copy or copies of the registration organ archive) │ │
├───┼─────────────────────────┼──────┤
│ 1.2.2 │ the ownership certificate of registration (copy or archive by the registration authority of │ permanent │
│      │印件)                                            │            │
├───┼─────────────────────────┼──────┤
¦ 1.2.3 registration required by the provisions of other relevant documents (copies or through the registration office │ permanent │
│      │存档的复印件)                                    │            │
├───┼─────────────────────────┼──────┤
¦ 2 this administration within the jurisdiction of the forest boundary puzzle │ │
├───┼─────────────────────────┼──────┤
¦ 2.1 the collective economic organization and the adjacent unit of State-owned forest land ownership boundaries jigsaw │ permanent │
├───┼─────────────────────────┼──────┤
│ 2.2 │ collectively-owned forest lands, the collectively-owned forest land units within the woodland spell │ line permanent │
│      │图                                                │            │
├───┼─────────────────────────┼──────┤
¦ 3 ¦ forestry within the jurisdiction of the authorities accepted form for registration, registration ledgers │ forest permanent │
├───┼─────────────────────────┼──────┤
¦ 4 ¦ issued forest warrants within the jurisdiction of the authority registration │ permanent │
├───┼─────────────────────────┼──────┤
¦ 5 ¦ computer data within the jurisdiction of the authorities (CD-ROM) │ Permanent │
├───┼─────────────────────────┼──────┤
│ 6 │ │ publicity text before this Administration issuing permanent │
├───┼─────────────────────────┼──────┤
¦ 7 this Organization of forest crime scene investigation materials and Atlas │ permanent │
├───┼─────────────────────────┼──────┤
¦ 8 ¦ forestry property registration code within the jurisdiction of the authority documents │ permanent │
├───┼─────────────────────────┼──────┤
¦ 9 ¦ the warrant number and number of purchased forest materials │ permanently │
├───┼─────────────────────────┼──────┤
¦ 10 ¦ other forestry property registration certificate of this organ business management materials and charts │ permanent │
├───┼─────────────────────────┼──────┤
¦ 11 this review or approval of forest transfer documentation │ │
├───┼─────────────────────────┼──────┤
│ 11.1 │ │ under permanent administrative examination and approval, management system, program │
├───┼─────────────────────────┼──────┤
│ │ Has 11.2 approval from the examination and approval documents, transfer a copy of the contract and request │ │
│      │申请材料                                          │    永久    │
├───┼─────────────────────────┼──────┤
¦ 11.3 does not review, approve the application materials ¦ 10 ¦
├───┴─────────────────────────┴──────┤
│三、纠纷调处类                                                          │
├───┬─────────────────────────┬──────┤
│ │ Disputes the application, between the parties in accordance with the agreement reached, human │ │
¦ 1 people of Government mediation, request, approval, treatment decisions, people act │ permanent │
│ │ The judgment and order book, mediation, forest boundaries confirmation │ │
├───┴─────────────────────────┴──────┤
│四、特殊载体类                                                          │
├───┬─────────────────────────┬──────┤
│ │ Leadership of party and State leaders, the authorities at the inspection, check the right management │ │
¦ 1 when formed as an indicator of special conservation value, speeches, inscriptions and photo │ permanent │
│      │片、声像材料等                                    │            │
├───┼─────────────────────────┼──────┤
¦ 2 forest formed in the process of inscription of conferences, speeches, leadership training, leadership, speaks about us │ │
│      │作现场等声像资料                                  │            │
├───┼─────────────────────────┼──────┤
│ 2.1  │重要的                                            │    30年    │
├───┼─────────────────────────┼──────┤
│ 2.2  │一般的                                            │    10年    │ └───┴─────────────────────────┴──────┘