804 KAR 4:100. Records to be retained.

 

      RELATES TO: KRS 242.123, 244.150, 242.185

      STATUTORY AUTHORITY: KRS 241.060, 244.150

      NECESSITY, FUNCTION, AND CONFORMITY: KRS

241.060(1) authorizes the Alcoholic Beverage Control Board to promulgate

administrative regulations governing procedures relative to the sale,

manufacture, and trafficking of alcoholic beverages. KRS 244.150 requires

licensees under KRS 243.020 to 243.670 to keep and maintain adequate records of

all transactions and requires the agency to prescribe the type and retention

schedule for those records by administrative regulation. KRS 242.123 and

242.285 authorize licenses that also require the monitoring of records. This

administrative regulation establishes the requirements for records.

 

      Section 1. (1) Pursuant to KRS

244.150(1), a licensee is required to keep on file on the licensed premises for

a period of two (2) years, true and correct copies of:

      (a) All reports relating to trafficking

in alcoholic beverages required by the federal government, the Kentucky

Department of Revenue or the Kentucky Office of Alcoholic Beverage Control.

      (b) Invoices, receipts and other

pertinent information relating to the licensee's traffic in alcoholic

beverages.

      (c) Invoices,

receipts and other pertinent information relating to the licensee’s purchases

and sales of food, if the licensee holds a license type which requires

maintenance of minimum percent of its gross receipts from the sales in food.

      (2) All reports, invoices and other

information shall be available at all reasonable times for inspection by

authorized representatives of the Department of Revenue or the Kentucky Office

of Alcoholic Beverage Control, and failure to make those available shall be

deemed cause for revocation of the license.

 

      Section 2. Every invoice for the sale of

malt beverages from a malt beverage distributor to a retail beer licensee shall

be signed by the retail beer licensee or its agent.

 

      Section 3. A licensee functioning under the

provisions of KRS 242.123 or 242.185 shall keep and maintain records in

accordance with the provisions of this administrative regulation. (ABC 3:100; 1 Ky.R. 356; eff. 2-5-1975; Am. 8

Ky.R. 356; eff. 1-6-82; 31 Ky.R. 619; 936; eff. 11-26-2004.)