Missouri Revised Statutes













Chapter 109

Public and Business Records

←109.110

Section 109.120.1

109.130→

August 28, 2015

Records reproduced by photographic, video or electronic process, standards--cost.

109.120. 1. The head of any business, industry, profession, occupation

or calling, or the head of any state, county or municipal department,

commission, bureau or board may cause any and all records kept by such

official, department, commission, bureau, board or business to be

photographed, microphotographed, photostated or transferred to other material

using photographic, video, or electronic processes, including a

computer-generated electronic or digital retrieval system, and the judges and

justices of the several courts of record within this state may cause all

closed case files more than five years old to be photographed,

microphotographed, photostated, or transferred to other material using

photographic, video, or electronic processes, including a computer-generated

electronic or digital retrieval system. Such reproducing material shall be

of durable material and the device used to reproduce the records shall be such

as to accurately reproduce and perpetuate the original records in all details

and ensure their proper retention and integrity in accordance with standards

established by the state records commission.



2. The cost of reproduction of closed files of the several courts of

record as provided herein shall be chargeable to the county and paid out of

the county treasury wherein the court is situated.



3. When any recorder of deeds in this state is required or authorized by

law to record, copy, file, recopy, replace or index any document, plat, map

or written instrument, the recorder may do so by photostatic, photographic,

microphotographic, microfilm, or electronic process, including a

computer-generated electronic or digital retrieval system, which produces a

clear, accurate and permanent copy of the original, provided they meet the

standards for permanent retention and integrity as promulgated by the local

records board. The reproductions so made may be used as permanent records of

the original. When microfilm or electronic reproduction is used as a

permanent record by recorder of deeds, duplicate reproductions of all

recorded documents, indexes and files required by law to be kept by the

recorder shall be made and one copy of each document shall be stored in a

fireproof vault and the other copy shall be readily available in the

recorder's office together with suitable equipment for viewing the record by

projection to a size not smaller than the original and for reproducing copies

of the recorded or filmed documents for any person entitled thereto. In all

cases where instruments are recorded pursuant to this section by microfilm or

electronic process, any release, assignment or other instrument affecting a

previously recorded instrument by microfilm or electronic process shall be

filed and recorded as a separate instrument and shall be cross-indexed to the

document which it affects.



(L. 1945 p. 1427 §§ 1, 3, A. 1949 H.B. 2048, A.L. 1963 p. 157, A.L.

1986 S.B. 732, A.L. 1999 S.B. 34, A.L. 2001 H.B. 453 merged with

H.B. 567)





1999



1999



109.120. 1. The head of any business, industry, profession,

occupation or calling, or the head of any state, county or municipal

department, commission, bureau or board may cause any and all records kept

by such official, department, commission, bureau, board or business to be

photographed, microphotographed, photostated or transferred to other

material using photographic, video, or electronic processes and the judges

and justices of the several courts of record within this state may cause

all closed case files more than five years old to be photographed,

microphotographed, photostated, or transferred to other material using

photographic, video, or electronic processes. Such reproducing material

shall be of durable material and the device used to reproduce the records

shall be such as to accurately reproduce and perpetuate the original

records in all details and ensure their proper retention and integrity in

accordance with standards established by the state records commission.



2. The cost of reproduction of closed files of the several courts of

record as provided herein shall be chargeable to the county and paid out of

the county treasury wherein the court is situated.



3. When any recorder of deeds in this state is required or authorized

by law to record, copy, file, recopy, replace or index any document, plat,

map or written instrument, the recorder may do so by photostatic,

photographic, microphotographic, microfilm, or electronic process which

produces a clear, accurate and permanent copy of the original, provided

they meet the standards for permanent retention and integrity as

promulgated by the local records board. The reproductions so made may be

used as permanent records of the original. When microfilm or electronic

reproduction is used as a permanent record by recorder of deeds, duplicate

reproductions of all recorded documents, indexes and files required by law

to be kept by the recorder shall be made and one copy of each document

shall be stored in a fireproof vault and the other copy shall be readily

available in the recorder's office together with suitable equipment for

viewing the record by projection to a size not smaller than the original

and for reproducing copies of the recorded or filmed documents for any

person entitled thereto. In all cases where instruments are recorded

pursuant to this section by microfilm or electronic process, any release,

assignment or other instrument affecting a previously recorded instrument

by microfilm or electronic process shall be filed and recorded as a

separate instrument and shall be cross-indexed to the document which it

affects.



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