11 KAR 4:060. Distribution of publications.

 

      RELATES TO: KRS 45.253(5), 164.748(11)

      STATUTORY AUTHORITY: KRS 13A.100(3), 164.748(4)

      NECESSITY, FUNCTION, AND CONFORMITY: The Kentucky

Higher Education Assistance Authority develops, publishes, and distributes

certain publications containing financial aid and postsecondary education

information. This administrative regulation sets forth the conditions and

procedures under which the authority will distribute, determine costs and

charge fees for, and limit reproduction of these publications.

 

      Section 1. Definitions. The definition of

"authority" is governed by KRS 164.740(1).

 

      Section 2. Free Distribution. (1) The authority may

distribute to the following Kentucky organizations multiple copies of its

publications, free of charge, allotted among the organizations, at the

authority's sole discretion, on the basis of funds budgeted for printing the

publications:

      (a) High schools;

      (b) Public and private nonprofit libraries;

      (c) Kentucky postsecondary educational institutions

participating in authority administered student financial assistance programs;

      (d) Public and private nonprofit organizations

involved in assisting individuals with postsecondary educational planning.

      (2) The authority may provide one (1) free copy to

individuals and organizations not specified in subsection (1) of this section,

subject to availability.

 

      Section 3. Costs and Fees Charged. (1) The

authority may charge a fee for providing multiple copies of certain

publications: "Getting In," "Affording Higher Education,"

and Success Through Educational Planning (STEP) materials as provided in

subsections (2) and (3) of this section.

      (2) If the authority determines a need to print

additional copies of any publication specified in subsection (1) of this

section based upon requests that exceed the number allotted for one (1) or more

organizations specified in Section 2(1) of this administrative regulation, then

all costs associated with the additional copies printed to accommodate the

organization's request will be charged to that organization.

      (3) The authority may charge a fee for each

additional copy of publications requested by individuals and organizations

specified in Section 2(2) of this administrative regulation.

 

      Section 4. Establishment of Fees. Fees for

publications shall be established by the authority annually, based on the unit

cost (rounded up to the nearest whole dollar) of the publications to the budget

unit calculated on the following formula: the personnel and operating costs allocated

to publication development plus the direct printing cost for all copies divided

by the total number of copies printed plus the cost of shipping (actual postage

and envelope cost) and handling (fifteen (15) minute preparation time by lowest

paid employee in the area).

 

      Section 5. Reproduction. Copyrighted publications

of the authority may be reproduced with the written permission of the

authority. (19 Ky.R. 531; eff. 10-1-92.)