SECTION .0300 ‑ EVALUATION OF CONTRACTORS
01 NCAC 30F .0301 DEFINITIONS
"Pre‑Bid Phase" is the phase of the contract work prior to
receipt of bids. If the pre‑bid or site visit meeting is utilized, the
interest or participation by a contractor in this phase of the construction
process does demonstrate a good faith effort by a prime contractor to
understand the project requirements and resolve differences prior to bid
opening. For this reason, participation by contractors in this phase does
clearly demonstrate an effort on the contractor's part to facilitate the
construction process and may, therefore, be evaluated. The Capital Projects
Coordinator must be involved in this process.
"Contract Award Phase" is a period during the award process and
includes but is not limited to submission of all documents required for award,
including Minority Business Enterprise (MBE) data, bonds, insurance
documentation, and the executed contract documents.
"Construction Phase" is the most critical portion of the work and
includes not only field execution of the work but also, as a minimum:
project/job site mobilization; shop drawing processing; development of job
schedule; coordination/cooperation with other contractors, using agency and
designer as appropriate; coordination of the activities of sub‑contractors;
field supervision; prosecution of the works; adherence to quality standards;
and timeliness of response to field conditions or modified job requirements
including change order management. The Capital Projects Coordinator must be
involved in the construction phase to the degree that meaningful evaluations
can be prepared for this phase; this involves Capital Projects Coordinator's
attendance at monthly progress meetings or more often if necessary. Attendance
at and participation in scheduled progress meetings by prime contractors shall
be evaluated; an evaluation shall be performed for contractors who have been
assigned project coordinator duties as outlined in the contract.
"Post Construction Phase" includes but is not limited to the
development and completion of the job punch list, assembly of all warranty
information and product brochures, and provision of "as built"
information. The Capital Projects Coordinator must maintain continuing involvement
in the project until final close‑out to evaluate the contractor's
performance in this final phase.
History Note: Authority G.S. 143‑135.26(4);
Eff. January 1, 1992.