The Oregon Administrative Rules contain OARs filed through November 15, 2015

 

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DEPARTMENT OF AGRICULTURE,

OREGON POTATO COMMISSION









 

DIVISION 40
PER DIEM COMPENSATION, REIMBURSEMENT OF TRAVEL AND OTHER EXPENSES

AND REIMBURSEMENT FOR HIRING A SUBSTITUTE

658-040-0005
Per Diem Compensation
(1) Subject to the availability of funds in the budget of the commission, the Oregon Potato Commission must pay any member of the commission, other than a member who is employed in full-time public service, compensation for each day or portion thereof during which the member is actually engaged in the performance of official commission duties.
(2) The rate of compensation is $65 per day.
(3) In order to receive compensation, a member must submit to the Oregon Potato Commission a written claim for compensation by the 20th day of the calendar month following the month for which the member seeks compensation. The member must specify the amount of time the member spent on official commission duties as well as the nature of the duties performed for any day or portion thereof for which the member claims compensation.
Stat. Auth.: ORS 576.304

Stats. Implemented: ORS 576.206 & 576.416

Hist.: OPC 1-2007, f. & cert. ef. 7-17-07; OPC 1-2010, f. 6-29-10, cert. ef. 7-1-10
658-040-0010
Reimbursement of Travel and Other Expenses
(1) Subject to sections (2)-(6) of this rule, a member of the Oregon Potato Commission, including a member employed in full-time public service, may receive actual and necessary travel and other expenses actually incurred in the performance of the member's official duties.
(2) In order to receive reimbursement of actual and necessary travel and other expenses, a member must submit to the Oregon Potato Commission a written itemized claim for reimbursement supported by receipts, invoices or other appropriate documentation for travel and other expenses by the 20th day of the calendar month following the month in which the member incurred the expense. The claim for reimbursement must include the following information for each expense:
(a) Date on which the member incurred the expense; and
(b) Nature of the expense; and
(c) Amount of the expense.
(3) An expense that exceeds 1,000 dollars must be authorized by the Oregon Potato Commission before a member incurs the expense.
(4) For the purposes of this rule, "travel and other expenses" are limited to reasonable expenses. An expense is reasonable if:
(a) It is an actual expense incurred by a member in carrying out official commission business, which is within the member's scope of responsibilities; and
(b) The expense is necessary to enable the member to carry out official commission business.
(5) For the purposes of this rule, "travel and other expenses" includes:
(a) Meals;
(b) Overnight lodging;
(c) Transportation;
(d) Postage;
(e) Cost of attending an event associated with promotion of a commodity, such as a festival, stock show, county fair or state fair
(f) Cost of attending Commission supported training presentations and special sub-committee meetings.
(6) For the purposes of this rule, "travel and other expenses" does not include:
(a) Attendance at a sporting event, concert, theatrical performance, movie, or dance venue, including such events that occur at a fair, festival or stock show;
(b) In-room movie rental;
(c) Snacks and beverages offered for sale by a place of lodging;
(d) Long distance telephone charges at a place of lodging;
(e) Use of a gym or health club;
(f) Alcoholic beverages.
Stat. Auth.: ORS 292.495, 576.206 & 576.416.

Stats. Implemented: ORS 292.495, 576.206(7), 576.265

Hist.: OPC 1-2007, f. & cert. ef. 7-17-07
658-040-0020
Reimbursement for Hiring a Substitute
(1) As used in OAR 658-040-0010, "other expenses" includes expenses incurred by a member of the Oregon Potato Commission in employing a substitute to perform duties, including personal duties, normally performed by the member, which the member is unable to perform because of the performance of official duties and which, by the nature of such duties, cannot be delayed without risk to health or safety.
(2) The amount that a member may be reimbursed for expenses incurred in employing a substitute must not exceed $25 per day, pursuant to ORS 292.495(3).
Stat. Auth.: ORS 292.495, 576.206 & 576.416.

Stats. Implemented: ORS 292.495, 576.206(7), 576.265

Hist.: OPC 1-2007, f. & cert. ef. 7-17-07


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