§3-6-9. Canvass of returns; declaration of results; recounts; recordkeeping


Published: 2015

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WEST VIRGINIA CODE











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WVC 3 - 6 - 9

§3-6-9. Canvass of returns; declaration of results; recounts;

recordkeeping.

(a) The commissioners of the county commission shall be ex

officio a board of canvassers and, as such, shall keep in a

well-bound book, marked "election record", a complete record of all

their proceedings in ascertaining and declaring the results of

every election in their respective counties.

(1) They shall convene as the canvassing board at the

courthouse on the fifth day (Sundays excepted) after every election

held in their county, or in any district of the county, and the

officers in whose custody the ballots, pollbooks, registration

records, tally sheets and certificates have been placed shall lay

them before the board for examination.

(2) They may, if considered necessary, require the attendance

of any of the commissioners, poll clerks or other persons present

at the election to appear and testify respecting the election and

make other orders as shall seem proper to procure correct returns

and ascertain the true results of the election in their county; but

in this case all the questions to the witnesses and all the answers

to the questions and evidence shall be taken down in writing and

filed and preserved. All orders made shall be entered upon the

record.

(3) They may adjourn, from time to time, but no longer than

absolutely necessary.

(4) When a majority of the commissioners are not present, the meeting shall stand adjourned until the next day and so from day to

day, until a quorum is present.

(5) All meetings of the commissioners sitting as a board of

canvassers shall be open to the public.

(6) The board shall proceed to open each sealed package of

ballots laid before them and, without unfolding them, count the

number in each package and enter the number upon their record.

(7) The ballots shall then be again sealed carefully in a new

envelope and each member of the board shall write his or her name

across the place where the envelope is sealed.

(8) After canvassing the returns of the election, the board

shall publicly declare the results of the election.

(A) For a candidate on the ballot in entirely one county, the

board shall not enter an order certifying the election results for

a period of forty-eight hours after the declaration. At the end of

the 48-hour period, an order shall be entered certifying all

election results except for those offices in which a recount has

been demanded.

(B) For a candidate on the ballot in more than one county, the

board may not enter an order certifying the election results for a

period of forty-eight hours after the final county's board has

publicly declared the results of the election. In such case, each

relevant board shall notify the Secretary of State immediately

following each relevant board's public declaration of results. For

offices on the ballot in more than one county, the Secretary of State shall notify the board of each relevant county when the final

county has made a public declaration of the results of the

election. At the end of the 48-hour period in this section, an

order shall be entered by each relevant county certifying all

election results except for those offices in which a recount has

been demanded.

(b) Within the 48-hour period, a candidate on the ballot in

entirely one county may demand the board to open and examine any of

the sealed packages of ballots and recount them.

(c) If a candidate is on the ballot in more than one county,

then within the 48-hour period after the final county's board has

made a public declaration of the results, such candidate may demand

the board to open and examine any of the sealed packages of ballots

and recount them.

(d) After any recount pursuant to either subsection (b) or (c)

of this section the board shall seal the ballots again, along with

the envelope above named, and the clerk of the county commission

and each member of the board shall write his or her name across the

places where it is sealed and endorse in ink, on the outside:

"Ballots of the election held at precinct No.____, in the district

of _______________, and county of _______________, on the

____________ da1y of _____________."

(e) In computing the 48-hour period as used in this section,

Saturdays, Sundays and legal holidays shall be excluded. A

candidate on the ballot in more than one county shall not be precluded from demanding a recount in any county in which the

candidate is on the ballot until the final county in which the

candidate is on the ballot has certified the election results.

(f) If a recount has been demanded, the board shall have

forty-eight hours in which to send notice to all candidates who

filed for the office in which a recount has been demanded of the

date, time and place where the board will convene to commence the

recount. The notice shall be served under the provisions of

subsection (g) of this section. The recount shall be set for no

sooner than three days after the serving of the notice: Provided,

That after the notice is served, candidates so served shall have an

additional twenty-four hours in which to notify the board, in

writing, of their intention to preserve their right to demand a

recount of precincts not requested to be recounted by the candidate

originally requesting a recount of ballots cast: Provided,

however, That there shall be only one recount of each precinct,

regardless of the number of requests for a recount of any precinct.

A demand for the recount of ballots cast at any precinct may be

made during the recount proceedings only by the candidate

originally requesting the recount and those candidates who notify

the board, pursuant to this subdivision, of their intention to

preserve their right to demand a recount of additional precincts.

(g) Any sheriff of the county in which the recount is to occur

shall deliver a copy thereof in writing to the candidate in person;

or if the candidate is not found, by delivering the copy at the usual place of abode of the candidate and giving information of its

purport, to the spouse of the candidate or any other person found

there who is a member of his or her family and above the age of

sixteen years; or if neither the spouse of the candidate nor any

other person be found there and the candidate is not found, by

leaving the copy posted at the front door of the place of abode.

Any sheriff, thereto required, shall serve a notice within his or

her county and make return of the manner and time of service; for

a failure so to do, he or she shall forfeit $20. The return shall

be evidence of the manner and time of service.

(h) Every candidate who demands a recount shall be required to

furnish bond in a reasonable amount with good sufficient surety to

guarantee payment of the costs and the expenses of the recount in

the event the result of the election is not changed by the recount;

but the amount of the bond shall in no case exceed three hundred

dollars.

(i) After the board of canvassers has made their certificates

and declared the results as hereinafter provided, they shall

deposit the sealed packages of ballots, absent voter ballots,

registration records, pollbooks, tally sheets and precinct

certificates with the clerk of the county commission from whom they

were received, who shall carefully preserve them for twenty-two

months: Provided, That the clerk may use these records to update

the voter registration records in accordance with subsection (d),

section eighteen, article two of this chapter. If there is no contest pending as to any election and their further preservation

is not required by any order of a court, the ballots, pollbooks,

tally sheets and certificates shall be destroyed by fire or

otherwise, without opening the sealed packages of ballots. If

there is a contest pending, they shall be destroyed as soon as the

contest is ended.

(j) If the result of the election is not changed by the

recount, the costs and expenses of the recount shall be paid by the

party at whose instance the recount was made.





Note: WV Code updated with legislation passed through the 2015 Regular Session

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