The following words and terms, when used in this subchapter,
shall have the following meanings, unless the context clearly indicates
otherwise. Terms not defined in this subchapter shall have the meanings
defined in the Local Government Code, Chapter 201.
(1) Court record--Any instrument, document, paper,
or other record filed with, otherwise presented to, or produced by
a court in this state.
(2) Local government record--Any document, paper, letter,
book, map, photograph, sound or video recording, microfilm, magnetic
tape, electronic medium, or other information recording medium, regardless
of physical form or characteristic and regardless of whether public
access to it is open or restricted under the laws of the state, created
or received by a local government or any of its officers or employees
pursuant to law, including an ordinance, or in the transaction of
public business, except for materials excluded under the Local Government
(3) Permanent record--Any local government record for
which the retention period on a records retention schedule issued
by the commission is given as permanent or which has been identified
by the records management officer as possessing permanent historical
(4) Records management officer--The person identified
under the Local Government Code, §203.001 or designated under
the Local Government Code, §203.025 as the records management
(5) Retention period--The minimum time that a local
government record must be retained as established on a records retention
schedule accepted for filing by the Texas State Library and Archives
Commission pursuant to Local Government Code, §203.043.
(6) Storage--The long-term holding of inactive records
maintained for safekeeping.
Source Note: The provisions of this §7.161 adopted to be effective April 7, 2013, 38 TexReg 2098