502 KAR 30:030.

Audit of Criminal History Record Information System.

 

      RELATES TO: KRS

17.150

      STATUTORY

AUTHORITY: KRS 15A.160, 17.080, 17.150

      NECESSITY,

FUNCTION, AND CONFORMITY: KRS 17.140 establishes a centralized Criminal History

Record Information System in the Justice Cabinet under the direction of the

Commissioner of the Department of State Police. KRS 17.150(6) provides that the

Secretary of Justice shall adopt administrative regulations that are necessary

to insure the accuracy of criminal history record information being reported to

the centralized criminal history record information system. This administrative

regulation establishes the requirements for audits of the centralized Criminal

History Record Information System and law enforcement and criminal justice

agencies which submit or receive criminal history record information to or from

the centralized Criminal History Record Information System.

 

      Section 1. The

Records Section shall annually conduct an in-house audit of a random

representative sample of hard copy data contained in the centralized Criminal

History Record Information System. The scope of the audit shall include but is

not limited to:

      (1) Adherence to

federal and state regulations;

      (2) Completeness

and accuracy of CHRI;

      (3) CHRI

dissemination procedures;

      (4) Security;

      (5) Compliance

with mandated access and review procedures.

      Said audit shall

be conducted in accordance with guidelines set out in 28 CFR; 20.21(e),

utilizing the standard audit instrument as prescribed by Records. A report of

the audit findings shall be submitted by the administrative head of Records to

the Commissioner, Department of State Police and the Secretary of the Justice

Cabinet on or before January 10 of each year.

 

      Section 2.

Records shall conduct, on an annual basis, audits of at least four (4) criminal

justice agencies, submitting or receiving data from or to the centralized

Criminal History Record Information System. Said agencies shall be picked at

random. Such audits shall be conducted in accordance with guidelines set out in

28 CFR; 20.21(e), utilizing the standard audit instrument. A report of the

audit findings shall be submitted to the administrative head of the respective

criminal justice agency within thirty (30) working days after the audit has

been completed. The scope of the audit shall include but not be limited to:

      (1) Adherence to

federal and state regulations;

      (2) Completeness

and accuracy of CHRI;

      (3) CHRI

dissemination procedures;

      (4) Security;

      (5) Compliance

with mandated access and review procedures. (11 Ky.R. 1716; eff. 6-4-85.)