JUSTICE AND PUBLIC SAFETY CABINET
Department of Corrections
(Amendment)
501 KAR 3:030. Fiscal management.
RELATES TO: KRS 43.070, 68.020, 441.055, 441.135, 441.215,
441.235
STATUTORY AUTHORITY: KRS 441.055
NECESSITY, FUNCTION, AND CONFORMITY: KRS 441.055 requires
the Department of Corrections to promulgate administrative regulations
establishing minimum standards for jails that house state prisoners. This
administrative regulation establishes fiscal management procedures to be
followed in full-service jails.
Section 1. Budgeting. The jailer or jail administrator,
county judge/executive and treasurer shall prepare and present a line item
budget request to the governing authority in accordance with KRS 441.215.
Section 2. Accounting. (1) The county treasurer shall
maintain fiscal records which clearly indicate the local cost for operating the
jail in accordance with KRS 68.020 and 441.235.
(2) Fiscal records shall have an itemized breakdown of the
total operating expenses including[but not limited to] wages, salaries,
food and operating supplies.
Section 3. Canteen. As provided in KRS 441.135, each jailer
may establish a canteen to provide prisoners with approved items.
Section 4. Audits. (1) The county jail budget shall be
audited in accordance with KRS 43.070.(2) The records of income, expense, and
disbursements of the jail canteen fund shall be examined annually by the
Auditor of Public Accounts concurrently with the annual audit of the county
conducted in accordance with KRS 43.070(1)(a), unless the Auditor of Public
Accounts declines to perform the examination of the canteen fund or has failed
to respond to written notice of intent to employ a certified public accountant
within thirty (30) days of receipt of the notice.
(a) If the county judge/executive notifies the Auditor of
Public Accounts with specific or known jail canteen fund concerns or
irregularities, the auditor shall thoroughly investigate the noted concerns or
irregularities in the examination if, in the auditor's judgment, the investigation
is warranted.
(b)[The jailer shall forward a copy of the report of any
jail canteen audit to the department.
(c)] The cost of the canteen fund audit shall be paid
from the canteen fund as an allowable expense. If the jail's canteen fund is
insufficient to cover the expense of the examination, the expense shall be
borne by the county jail fund.
Section 5. Payroll. Jail employees shall be paid on the same
dates as county employees.
Section 6. Inventory. Each jailer or jail administrator
shall implement and utilize the established inventory procedure of the county.
The
Jail Standards Review Advisory Commission established pursuant to KRS
441.055(1)(b) has reviewed changes for this administrative regulation in
compliance with KRS 13A.120(3) and 13A.220(6)(a).
LADONNA
H. THOMPSON, Commissioner
PAULA
F. HOLDEN, Designee of the Chairman of the Jail Standards Review Advisory
Commission
APPROVED
BY AGENCY: October 14, 2015
FILED
WITH LRC: November 5, 2015 at 3 p.m.
PUBLIC
HEARING AND PUBLIC COMMENT PERIOD: A public hearing on this administrative
regulation shall be held on December 21, 2015 at 9:00 a.m. in the at the
Justice and Public Safety Cabinet, Office of Legal Services, 125 Holmes Street,
2nd Floor, Frankfort, Kentucky 40601. Individuals interested in being heard at
this hearing shall notify this agency in writing five workdays prior to the
hearing of their intent to attend. If no notification of intent to attend the
hearing is received by that date, the hearing may be canceled. This hearing is
open to the public. Any person who wishes to be heard will be given an
opportunity to comment on the proposed administrative regulation. A transcript
of the public hearing will not be made unless a written request for a
transcript is made. If you do not wish to be heard at the public hearing, you
may submit written comments on the proposed administrative regulation. Written
comments shall be accepted until the close of business, January 4, 2016. Send
written notification of intent to be heard at the public hearing or written
comments on the proposed administrative regulation to the contact person.
CONTACT
PERSON: Amy V. Barker, Assistant General Counsel, Department of Justice &
Public Safety Cabinet, 125 Holmes Street, Frankfort, Kentucky 40601, phone (502)
564-3279, fax (502) 564-6686.
REGULATORY IMPACT ANALYSIS AND TIERING
STATEMENT
Contact Person: Amy Barker
(1) Provide a brief summary of:
(a) What this administrative regulation does: This
administrative regulation establishes procedures for the fiscal management of
full-service jails that house state prisoners.
(b) The necessity of this administrative
regulation: To conform to the requirements of KRS 441.055.
(c) How this administrative regulation conforms to
the content of the authorizing statues: It establishes minimum
fiscal management standards for full-service jails, as required by KRS
441.055(1)(b).
(d) How this administrative regulation currently
assists or will assist in the effective administration of the statutes: It
establishes minimum fiscal management standards for full-service jails.
(2) If this is an amendment to an existing
administrative regulation, provide a brief summary of:
(a) How the amendment will change this existing
administrative regulation: The revisions standardize terms used within the
chapter and remove the requirement of forwarding jail canteen audit reports to
the department.
(b) The necessity of the amendment to this
administrative regulation: It revises the minimum standards as part of the
standard review process in KRS 441.055(1)(b).
(c) How the amendment conforms to the content of
the authorizing statutes: The amendment accepts the Jails Standards Review
Advisory Commission’s recommendations and revises the standards
as part of the standard review process in KRS 441.055(1)(b).
(d) How the amendment will assist in the effective
administration of the statutes: It provides current and clear fiscal
management standards for full-service jails.
(3) List the type and number of individuals,
businesses, organizations, or state and local governments affected by this
administrative regulation: This affects approximately 77
full service jails that house state inmates and their staff, approximately
50 Department of Corrections employees, including 14 Local Facilities staff,
and approximately 20,750 inmates that are in the jails.
(4)
Provide an analysis of how the entities identified in question (3) will be
impacted by either the implementation of this administrative regulation, if
new, or by the change, if it is an amendment, including:
(a) List the actions that each of the regulated
entities identified in question (3) will have to take to comply with this
administrative regulation or amendment: The jails will no longer have to
provide jail canteen audit reports to the department.
(b) In complying with this administrative
regulation or amendment, how much will it cost each of the entities identified
in question (3): No additional cost is anticipated.
(c) As a result of compliance, what benefits will
accrue to the entities identified in question (3): It
will streamline the documentation process.
(5) Provide an estimate of how much it will cost
to implement this administrative regulation:
(a) Initially: No additional
cost is anticipated.
(b) On a continuing basis: No additional
cost is anticipated.
(6) What is the source of funding to be used for
the implementation and enforcement of this administrative regulation? State
budgeted funds for the Department of Corrections and county budgeted funds for
jail operating expenses.
(7) Provide an assessment of whether an increase
in fees or funding will be necessary to implement this administrative
regulation, if new, or by the change, if it is an amendment: No increase in
fees or funding are anticipated.
(8) State whether or not this administrative
regulation establishes any fees or directly or indirectly increases any fees:
No fees are established or increased.
(9) TIERING: Is tiering applied? No.
The standards apply equally to all full-service jails.
FISCAL NOTE ON STATE OR LOCAL GOVERNMENT
(1)
What units, parts, or divisions of state or local government (including cities,
counties, fire departments, or school districts) will be impacted by this
administrative regulation? The Department of Corrections and county full-service
jails that house state inmates.
(2)
Identify each state or federal statute or federal regulation that requires or
authorizes the action taken by the administrative regulation. KRS 196.035 and
441.055.
(3)
Estimate the effect of this administrative regulation on the expenditures and
revenues of a state or local government agency (including cities, counties,
fire departments, or school districts) for the first full year the
administrative regulation is to be in effect.
(a)
How much revenue will this administrative regulation generate for the state or
local government (including cities, counties, fire departments, or school
districts) for the first year? No revenue is generated by this administrative
regulation.
(b)
How much revenue will this administrative regulation generate for the state or
local government (including cities, counties, fire departments, or school
districts) for subsequent years? No revenue is generated by this administrative
regulation.
(c)
How much will it cost to administer this program for the first year? For fiscal
year 2015, the department paid the local jails approximately $100 million for
the housing, transportation, and medical care of state inmates. Full service
jails receive the largest portion of this funding. Plus, the department had
approximately $1,020,000 in staff salaries and administrative costs. The jails
will have some staff and administrative costs, but this program is a source of
revenue for them.
(d)
How much will it cost to administer this program for subsequent years? Approximately
the same as in (c).
Note:
If specific dollar estimates cannot be determined, provide a brief narrative to
explain the fiscal impact of the administrative regulation.
Revenues
(+/-):
Expenditures
(+/-):
Other
Explanation: