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OREGON YOUTH AUTHORITY







 

DIVISION 180
ADMINISTRATION OF THE JUVENILE JUSTICE INFORMATION SYSTEM (JJIS)

416-180-0000
Purpose
The purpose of these rules is to set forth procedures by which the Juvenile Justice Information System (JJIS) will be administered by the state through the Oregon Youth Authority (OYA), in conjunction with its partners within the juvenile justice community.
Stat. Auth.: ORS 420A.025
Stats. Implemented: ORS 420A.223
Hist.: OYA 4-2000, f. & cert. ef. 6-5-00; OYA 3-2004, f. & cert. ef. 5-14-04
416-180-0010
Project Vision
To promote public safety and youth accountability and to offer opportunities for reformation to youth, through the development of a statewide juvenile justice information system that:
(1) Provides a comprehensive view of information about juvenile offenders across Oregon's state and county juvenile justice agencies;
(2) Provides comprehensive support for managing individual juvenile offender cases and tracking juveniles through the juvenile justice process;
(3) Provides the capacity for and aids in the overall planning, development, and evaluation of programs designed to reduce juvenile crime; and
(4) Recognizes and supports the common needs of juvenile justice partner agencies.
Stat. Auth.: ORS 420A.025

Stats. Implemented: ORS 420A.223

Hist.: OYA 4-2000, f. & cert. ef. 6-5-00; OYA 3-2004, f. & cert. ef. 5-14-04
416-180-0020
Steering Committee
The JJIS project will be administered by the state of Oregon through the OYA, with continual project oversight vested with the JJIS Steering Committee.
(1) The Steering Committee will consist of juvenile justice partners who will adopt the JJIS vision and goals. The Steering Committee will review the project to ensure its viability and the appropriate deployment of resources. The Steering Committee's responsibilities include, but are not limited to:
(a) Development of data collection information and processes;
(b) Assignment of duties between partnering state and local agencies;
(c) Determination of system features, including prioritizing development and implementation of such features; and
(d) Final approval of JJIS policy and procedure, decisions relating to implementation and maintenance of the system and upgrades, and training.
(2) The Steering Committee may develop advisory groups, as necessary, to reach JJIS goals.
(3) The Steering Committee membership will include both internal and external partners. Internal partners are those organizations who will directly record data, report information, or manage youth offender caseloads using JJIS. External partners will share information with JJIS but will not input data directly into the JJIS system or database. The Steering Committee will include the following members:
(a) Three OYA representatives, including the Steering Committee chairperson, appointed by the OYA Director;
(b) Five county juvenile department directors, including the Steering Committee co-chair, appointed by the Oregon Juvenile Department Directors' Association (OJDDA); and
(c) External partners with interest in the JJIS system or database may be invited by the Steering Committee chairperson to attend Steering Committee meetings. These partners are encouraged to participate in Committee discussions but will not have voting rights on Committee recommendations.
Stat. Auth.: ORS 420A.025

Stats. Implemented: ORS 420A.223

Hist.: OYA 4-2000, f. & cert. ef. 6-5-00; OYA 3-2004, f. & cert. ef. 5-14-04
416-180-0030
Intergovernmental Agreements
(1) Intergovernmental agreements will be maintained between internal partners that outline the division of state and county roles and costs; intergovernmental agreements may be written to describe such roles of external partners, as determined by the Steering Committee.
(2) The language of the intergovernmental agreements will be approved by the Steering Committee and reviewed on a timeline determined by the Steering Committee. Revisions to the intergovernmental agreements require prior approval of the Steering Committee.
Stat. Auth.: ORS 420A.025

Stats. Implemented: ORS 420A.223

Hist.: OYA 4-2000, f. & cert. ef. 6-5-00; OYA 3-2004, f. & cert. ef. 5-14-04
416-180-0040
JJIS Policy and Procedure Development
(1) The Steering Committee will define a process whereby JJIS policy and procedures are developed and approved. JJIS policy and procedure will be contained within JJIS and made available electronically; each participating state and county agency is responsible to ensure that its daily operations adhere to the standards contained within such policies and procedures.
(2) Prior to adoption, amendment or repeal of any JJIS policy or procedure by the JJIS Steering Committee, draft policies and procedures will be distributed to all juvenile department directors, the OYA Director's Group, and the OYA Rules/Policy Coordinator for review. The Steering Committee has final authority to approve all JJIS policies and procedures.
Stat. Auth.: ORS 420A.025

Stats. Implemented: ORS 420A.223

Hist.: OYA 4-2000, f. & cert. ef. 6-5-00; OYA 3-2004, f. & cert. ef. 5-14-04
416-180-0050
Security of Information
(1) The JJIS system will comply with all federal, state, and local laws regarding public information and confidentiality, as well as information technology standards set forth by the Oregon Legislature, the Department of Administrative Services, and the Criminal Justice Information Standards. The Steering Committee will establish methods for data interchange and information access between partnering agencies that comply with such laws and standards.
(2) JJIS partners will conform to system security measures, as defined by JJIS Policy/Procedure and implemented at the local level through related procedures, to protect the integrity of the system.
(3) Persons are prohibited from using the JJIS system or JJIS data for their own interest, advantage, personal gain, or for any private purpose.
Stat. Auth.: ORS 420A.025

Stats. Implemented: ORS 420A.223

Hist.: OYA 4-2000, f. & cert. ef. 6-5-00; OYA 3-2004, f. & cert. ef. 5-14-04




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