RULE §453.112 Recordkeeping and Reporting


Published: 2015

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(a) An Offender Education Program shall collect and maintain all required data on each course participant.   (1) All Offender Education Programs shall collect and maintain the following information:     (A) name;     (B) street address, city, and zip code;     (C) date of birth;     (D) sex;     (E) driver's license number (if any);     (F) grade in school or educational level achieved;     (G) present employment;     (H) date of enrollment;     (I) date of course completion;     (J) dates and attendance record for each class session of the course completed;     (K) certificate of completion number; and     (L) criminal case cause number.   (2) Drug Offender Education Programs and DWI Education Programs shall also collect and maintain the following information:     (A) individual pre- and post-course test scores;     (B) average pre- and post-course test scores of course participants;     (C) aggregate percent of knowledge increase between pre- and post-course test scores;     (D) each course participant's screening instrument;     (E) each course participant's screening instrument indicator code/score; and     (F) any referral recommendations made to a course participant.   (3) In addition to the requirements in paragraph (1) of this subsection, DWI Intervention Programs shall also collect and maintain:     (A) participants' blood alcohol concentration at time of arrest (if known);     (B) the number of prior alcohol/drug-related arrests;     (C) documentation that the agreement form, Alcoholics Anonymous attendance, family/significant other attendance, sessions with individual participants, and exit interview requirements were completed as outlined in the Texas DWI Intervention Administrator/Instructor Program Manual;     (D) each course participant's screening instrument;     (E) each course participant's screening instrument indicator code/score; and     (F) any referral recommendations made to a course participant.   (4) In addition to the requirements in paragraph (1) of this subsection, Alcohol Education Program for Minors shall also collect and maintain:     (A) the name of the referring judge;     (B) individual pre- and post-course test scores;     (C) average pre- and post-course test scores of course participants; and     (D) aggregate percent of knowledge increase between pre- and post-course test scores. (b) An Offender Education Program shall retain each course roster and a copy of each issued certificate of completion for at least three years from the date of course completion. All other course records shall be retained for a minimum of one year from the date of course completion. (c) An Offender Education Program shall submit the following items to the department on the annual report form by September 15 of each year:   (1) total number of participants registered for each Program course during the annual reporting period;   (2) total number of participants successfully completing each Program course during the annual reporting period;   (3) total number of courses conducted during the annual reporting period;   (4) names of all certified Instructors employed by the Offender Education Program and number of courses conducted by each Instructor during the annual reporting period;   (5) driver's license numbers of all participants, or, in the absence of a driver's license number, the date of birth of each participant completing the course;   (6) average percent of knowledge increase across all courses conducted during the annual reporting period from pre-course tests to post-course tests administered (not required for DWI Intervention Programs); and   (7) percent of total participants during the annual reporting period indicating significant substance abuse problems, based upon the numerical score on the approved screening instrument required to be administered (not required for Alcohol Education Program for Minors). (d) An Offender Education Program that does not file a timely annual report with the department will be put on inactive status, notified of that status, and will not be authorized to offer the applicable Offender Education course until the department receives the Offender Education Program's annual report and the Program receives written acknowledgment from the department of its reactivated status.

Source Note: The provisions of this §453.112 adopted to be effective September 1, 2009, 34 TexReg 4336