702 KAR 6:110. Claim reimbursement for

school and community nutrition programs.

 

      RELATES

TO: KRS 156.070(5), 7 C.F.R. 210.8, 220.11, 225.9, 226.10, 42 U.S.C. 1751, 1761,

1766, 1773

      STATUTORY

AUTHORITY: KRS 156.070(5), 7 C.F.R. 210.8(b)(1), 220.11(b), 225.9(d)(6),

226.10(e)

      NECESSITY,

FUNCTION, AND CONFORMITY: KRS 156.070(5) requires the Kentucky Board of

Education to promulgate administrative regulations governing the operation of

programs within the Department of Education. 7 C.F.R. 210.8(b)(1), 220.11(b),

225.9(d)(6), and 226.10(e) provides the Department of Education with the

authority to establish deadlines for claim reimbursement for federal nutrition

programs. This administrative regulation establishes the claims deadlines for these

programs.

 

      Section

1. Definitions. (1) "Online Reporting System" means the Web-based computer

application used for claims processing.

      (2)

"Sponsor" means an entity approved to participate in a nutrition

program that is administered by SCN.

 

      Section

2. Submission of Monthly Claims. To be entitled to reimbursement, each

participating sponsor shall submit a monthly Claim for Reimbursement to SCN. The Claim for

Reimbursement form used shall be the form corresponding to the type of program

operated by the sponsor, and shall be one (1) of the following forms:

      (1)

Non-Profit Programs Report and Claim for Reimbursement;

      (2)

For-Profit Programs Report and Claim for Reimbursement;

      (3)

Adult Programs Report and Claim for Reimbursement;

      (4)

Family Day Care Homes Report and Claim Form for Reimbursement;

      (5)

NSLP/SBP/SMP Report and Claim for Reimbursement Worksheet; or

      (6)

Summer Food Program Report and Claim for Reimbursement.

 

      Section

3. Submission Timeframes. (1) A final Claim for Reimbursement shall be

postmarked or submitted through the online reporting system to SCN no later

than 11:59 p.m. Eastern time on the 15th of the month following the month

covered by the claim to be considered a timely filing.

      (2)

Claims not postmarked or submitted by the claims deadline shall not be

considered a timely claim by SCN. A request for waiver may be submitted in

writing to the SCN’s division director with the reason for the late claim

filing clearly specified.

      (3)

Corrected claims shall be submitted on or before the 30th of the month following

the month covered by the claim to be considered a timely filing and shall be

accompanied by a completed Corrective Action Plan. The Corrective Action

Plan submitted shall be the plan corresponding to the type of program operated

by the sponsor, and shall be one (1) of the following plans:

      (a)

Child and Adult Care Food Program (CACFP) Claim for Reimbursement Corrective

Action Plan;

      (b)

Family Day Care Homes (FDCH) Claim for Reimbursement Corrective Action Plan;

      (c)

National School Lunch/Breakfast/Special Milk Programs Claim for Reimbursement

Corrective Action Plan; or

      (d)

Summer Food Service Program (SFSP) Claim for Reimbursement Corrective Action

Plan.

 

      Section

4. Claim Verification. The claim shall be signed by an authorized official of

the sponsor.

 

      Section

5. Incorporation by Reference. (1) The following material is incorporated by

reference:

      (a)

"Non-Profit Programs Report and Claim for Reimbursement", 7/2010;

      (b)

"For-Profit Programs Report and Claim for Reimbursement", 7/2010;

      (c)

"Adult Programs Report and Claim for Reimbursement", 7/2010;

      (d)

"Family Day Care Homes Report and Claim for Reimbursement", 01/2010;

      (e)

"NSLP/SBP/SMP Report and Claim for Reimbursement Worksheet", 08/2011;

      (f)

"Summer Food Program Report and Claim for Reimbursement", 08/2011;

      (g)

"Child and Adult Care Food Program (CACFP) Claim for Reimbursement

Corrective Action Plan", 08/2011;

      (h)

"Family Day Care Homes (FDCH) Claim for Reimbursement Corrective Action

Plan", 08/2011;

      (i)

"National School Lunch/Breakfast/Special Milk Programs Claim for

Reimbursement Corrective Action Plan", 08/2011; and

      (j)

"Summer Food Service Program (SFSP) Claim for Reimbursement Corrective

Action Plan", 08/2011.

      (2)

This material may be inspected, copied, or obtained at the Kentucky Department

of Education, Capital Plaza Tower, 500 Mero Street, Frankfort, Kentucky 40601,

Monday through Friday, 8 a.m. to 4:30 p.m. (38 Ky.R. 172; 594; eff. 10-7-11.)