MAYOR AND EXECUTIVE AGENCIES - FILM DC ECONOMIC INCENTIVE GRANT PROGRAM - APPLICATION PROCEDURES


Published: 2020-04-24

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3102 APPLICATION PROCEDURES

3102.1 The Agency will provide application forms upon request to parties wishing to apply for a production or infrastructure incentive under the Rebate Fund. The application requires specific information be submitted, as appropriate, concerning the production company, production, production timelines, film and digital media infrastructure project, construction timeline, total anticipated expenditures, anticipated District expenditures and other pertinent information.

3102.2 All financial reports submitted to the Agency must be prepared in accordance with generally accepted accounting principles and certified by an authorized representative of the production company or film and digital media infrastructure project company of record.

3102.3 The Agency will notify the applicant of its program qualification determination in writing within twenty-one (21) business days from the date the Agency receives the Rebate Fund application. If accepted into the Rebate Fund program, the applicant will receive a “Pre-Certification Qualifying Project Letter” and “Program Guidance Document”.

3102.4 The Agency requires that the Program Guidance Document be completed and signed by a person authorized to sign on behalf of the applicant and returned to the Agency within fourteen (14) business days from the receipt of the Program Guidance Document.

3102.5 In the event an applicant does not meet the minimum program requirements, or the Rebate Fund application is not accepted or approved for any reason, the Agency will notify the applicant in writing of its disapproval of the Rebate Fund application by sending a Disapproval Letter within twenty-one (21) business days from the date the Agency receives the Rebate Fund application.

3102.6 If the Agency requires additional information from the applicant in order to make a final determination of a Rebate Fund award, the Agency will make a formal request for additional information or deliverables by sending a Request for Supplementary Information Letter within fourteen (14) business days from the date the Agency receives the Rebate Fund application.

3102.7 The applicant must submit to the Agency the additional information or deliverables for further consideration and review within seven (7) business days of the postmarked date on the Request for Supplementary Information Letter.

3102.8 If the applicant does not submit the supplemental information within seven (7) business days of the Request for Supplementary Information Letter, the Agency will notify the applicant of its Rebate Fund award determination in writing within seven (7) business days.

3102.9 If the applicant does submit the supplemental information within seven (7) business days, the Agency will notify the applicant of its final Rebate Fund award determination in writing within seven (7) business days from the receipt of the supplementary deliverables.

3102.10 In order for the government of the District to reserve Rebate Fund award funds for the Rebate Fund Awardee, the Rebate Fund Awardee must begin verifiable production activity or infrastructure construction in the District during the same fiscal year as the date on the Pre-certification Qualifying Project Letter, unless the Rebate Fund Awardee is granted an "Extension Waiver" from the Agency. The Rebate Fund Awardee must comply with the vendor registration requirements listed in Subsection 3102.11 below.

3102.11 Prior to the disbursement of any Rebate Fund award, the Rebate Fund Awardee will be required to comply with the District’s administrative processes for vendor registration and must secure and/or submit the following to the Agency:

1. W-9/ W-8 Form;
2. Master Supplier Form;
3. Data Universal Number System (DUNS) Number;
4. Ariba Network Supplier Number;
5. Clean Hands Certificate from the DC Department of Consumer and Regulatory Affairs;
6. Automatic Clearing House Form (ACH); and
7. Special Event Registration Application (FR-500 or FR-500B).

SOURCE: Final Rulemaking published at 54 DCR 6061 (June 22, 2007); as amended by Final Rulemaking published at 67 DCR 4491 (April 24, 2020).