MAYOR AND EXECUTIVE AGENCIES - DISTRICT OF COLUMBIA - PAYMENT TO VENDORS - RECEIVING REPORTS


Published: 1988-11-18

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1706 RECEIVING REPORTS

1706.1 Agency heads shall establish internal procedures to ensure that receipt and acceptance of goods and services are executed promptly.

1706.2 Employees who receive goods and services shall complete receiving reports which shall contain the following information:

(a) Contract or other authorization number;

(b) Product or service description;

(c) Quantities received, if applicable;

(d) Date(s) property or service delivered; and

(e) Signature, printed name, title, telephone number and address of receiving official.

1706.3 Receiving reports shall be forwarded in time to be received by the designated payment officer by the following time periods:

(a) Meat and meat food products - by the first (1st) business day after delivery;

(b) Perishable agricultural commodities - by the first (1st) business day after Delivery; and

(c) Other goods, property or services - before the fifth (5th) business day after delivery.

1706.4 The designated payment officer shall stamp receiving reports and invoices with the date received in the designated payment office.

SOURCE: Final Rulemaking published at 35 DCR 8131, 8134-35 (November 18, 1988).