MAYOR AND EXECUTIVE AGENCIES - PUBLIC RECORDS OF THE DISTRICT OF COLUMBIA - TEMPORARY EXTENSION OF RETENTION PERIODS


Published: 1987-10-30

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1512 TEMPORARY EXTENSION OF RETENTION PERIODS

1512.1 Disposition instructions in an approved agency Records Retention Schedule or General Records Schedule shall be mandatory. Records approved for disposal shall not be maintained longer without the prior written approval of the Committee.

1512.2 An agency head may request an extension of the retention period of a series of records on the grounds that special circumstances necessitate a longer retention time and that such an extension is required for the conduct of government business.

1512.3 The agency head's request shall be in writing and shall include the following information:

(a) Description of the records for which the extension is requested;

(b) Citation of the pertinent schedule provision that governs the records;

(c) Statement of the estimated period of time that the records will be required; and

(d) Justification for the extension.

1512.4 The Archivist and the Administrator shall review the request, and the Administrator shall make recommendations to the Committee for its consideration.

1512.5 Upon expiration of an approved extension of retention period, an agency shall apply the normal retention requirements.

SOURCE: Final Rulemaking published at 34 DCR 7001, 7013 (October 30, 1987).