MAYOR AND EXECUTIVE AGENCIES - DISTRICT OF COLUMBIA EMPLOYEES TRAVEL AND RELATED EXPENSES - ADVANCE OF FUNDS


Published: 1986-11-21

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805 ADVANCE OF FUNDS

805.1 The head of an agency or his or her designated representative may authorize to any person entitled, a portion of the total expenses to be incurred for official business up to eighty percent (80%) of the total estimated expense.

805.2 An advance to a traveler shall be chargeable to the appropriation or grant available for the payment of the travelers expense.

805.3 An advance may be requested by a Request and Authorization for Official travel (FMS 431).

805.4 This amount shall be sixty dollars ($60) per day for each full day of travel plus one hundred percent (100%) of registration fees, if those fees are due and payable by the traveler.

805.5 After the request has been approved, a payment voucher (FMS 430) shall be properly prepared and submitted together with the FMS 431 to the agency for processing.

805.6 The payment voucher shall bear the traveler’s signature and current telephone number.

805.7 If travel is necessary to attend a conference, seminar, or symposium, a summary of literature received concerning same shall be attached to the request and authorization for official travel.

805.8 When requesting payment of an advance, all documents, properly prepared and approved, shall be submitted to the agency no later than fifteen (15) calendar days prior to the date the advance is needed.

805.9 No advances shall be processed to travelers who submit documents in less than fifteen (15) calendar days prior to the date the advance is needed, unless expeditious processing is authorized by the head of the agency.

SOURCE: Final Rulemaking published at 32 DCR 1337, 1341-42 (March 8, 1985),as amended by Final Rulemaking published at 33 DCR 7296, 7297 (November 21, 1986).