MAYOR AND EXECUTIVE AGENCIES - DISTRICT OF COLUMBIA EMPLOYEES TRAVEL AND RELATED EXPENSES - OUT OF CITY TRAVEL: MEALS AND LODGING


Published: 1997-04-12

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802 OUT OF CITY TRAVEL: MEALS AND LODGING

802.1 For the purposes of §§ 802 - 804, “out of city travel” is defined as travel more than fifty (50) miles from the District. Actual travel expenses shall be reimbursed pursuant to the provisions of §§ 802 - 804.

802.2 Each claim for hotel accommodations shall be supported by receipts indicating the traveler’s name, date, and amount charged per day. Reimbursements for hotel accommodations shall be made on the basis of actual expenses for full and reasonable cost. When hotel expenses exceed ninety dollars ($90.00) per day, a copy of the Travel and Related Expenses Voucher (FMS 432) shall be forwarded to the Director, Department of Administrative Services.

802.3 Reimbursement for meals shall be made on the basis of actual expenses for full and reasonable cost. When meal expenses exceed twenty-eight dollars ($28.00) per day, a copy of the Travel and Related Expenses Voucher (FMS 432) shall be forwarded to the Director, Department of Administrative Services.

802.4 Each claim for meal reimbursement shall be supported by receipts indicating the date, number of persons and amount, including tax and tip.

802.5 In no event shall the tip exceed fifteen percent (15%) of the total bill.

802.6 No reimbursement shall be made for alcoholic beverages indicated on the receipts.

802.7 Total daily reimbursement for the items specified in §§ 802.2 through 802.6 shall not exceed seventy-five dollars ($75) per day.

SOURCE: Final Rulemaking published at 32 DCR 1337, 1338-39 (March 8, 1985),as amended by Final Rulemaking published at 33 DCR 7296, 7297 (November 21, 1986).

EDITOR’S NOTE: Pursuant to authority conferred by section 404(b) of the District of Columbia Home Rule Act, approved December 24, 1973 (87 Stat. 787; D.C. Code § 1-227(b)), the Council of the District of Columbia abolished the Department of Administrative Services established under the Reorganization Plan No. 5 of 1983. D.C. Law 11-259 (April 12, 1997) transferred all of the Department of Administrative Services duties and functions provided in this chapter to the Office of Contracting and Procurement.