Department of Administrative Services | 5-247-1 to 5-247-12 - Sick Leave

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Regulations of Connecticut State Agencies TITLE 5. State Employees

Agency Department of Administrative Services

Subject Sick Leave

Inclusive Sections §§ 5-247-1—5-247-12

CONTENTS

Sec. 5-247-1. Sick leave Sec. 5-247-2. Rate of accrual Sec. 5-247-3. Granting sick leave Sec. 5-247-4. Basis for eligibility Sec. 5-247-5. Advance sick leave Sec. 5-247-6. Extended sick leave Sec. 5-247-7. Sickness when on vacation Sec. 5-247-8. Holidays occurring when on sick leave Sec. 5-247-9. Effect of layoff on accrued sick leave Sec. 5-247-10. Reemployment Sec. 5-247-11. Medical certificate Sec. 5-247-12. Records

Revised: 2015-3-6 R.C.S.A. §§ 5-247-1—5-247-12 - I -

Regulations of Connecticut State Agencies TITLE 5. State Employees

Department of Administrative Services §5-247-4

Sick Leave

Sec. 5-247-1. Sick leave (a) Except as otherwise provided by statute, all employees in state service shall accrue

sick leave for continuous service from the date of initial employment but are not credited with or eligible to use it until such time as they are employed in a permanent position. (Effective December 1, 1980)

Sec. 5-247-2. Rate of accrual (a) Sick leave accrues at the rate of one and one-quarter working days per completed

calendar month of continuous full-time service, which may be computed on an hourly basis, including authorized leave with pay provided that:

(1) such leave starts to accrue only on the first working day of the calendar month and is credited to the eligible employee on the completion of the calendar month;

(2) an eligible employee employed on less than a full-time basis shall be granted leave in proportion to the amount of time worked as recorded in the attendance and leave records;

(3) no such leave will accrue for any calendar month in which an employee is on leave of absence without pay an aggregate of more than three working days;

(4) sick leave shall accrue for the first twelve months in which an employee is receiving compensation benefits in accordance with section 5-142 or 5-143 of the General Statutes. (Effective December 1, 1980)

Sec. 5-247-3. Granting sick leave The appointing authority shall grant sick leave to the eligible employee who is

incapacitated for duty. During such leave the employee is compensated in full and retains his employment benefits. Such leave shall not be granted for periods of time during which the employee is receiving compensation in accordance with section 5-142 or 5-143 of the General Statutes, except to the extent permitted by said sections, or for recuperation from an illness or injury which is directly traceable to employment by an employer other than the state of Connecticut or for any day or period during which such employee performs full- time employment for another employer. (Effective December 21, 1982)

Sec. 5-247-4. Basis for eligibility (a) An eligible employee shall be granted sick leave (1) for medical, dental, or eye examination or treatment for which arrangements cannot

be made outside of working hours; (2) in the event of death in the immediate family when as much as three working days

leave with pay shall be granted. Immediate family means husband, wife, father, mother, sister, brother, or child, and also any relative who is domiciled in the employee’s household;

(3) in the event of critical illness or severe injury to a member of the immediate family

Revised: 2015-3-6 R.C.S.A. §§ 5-247-1—5-247-12 - 1 -

Regulations of Connecticut State Agencies TITLE 5. State Employees

§5-247-5 Department of Administrative Services

creating an emergency, provided that not more than three days of sick leave per calendar year shall be granted therefor;

(4) for going to, attending, and returning from funerals of persons other than members of the immediate family, if permission is requested and approved in advance by the appointing authority and provided that not more than three days of sick leave per calendar year shall be granted therefor. (Effective July 9, 1975)

Sec. 5-247-5. Advance sick leave (a) No sick leave in excess of the leave accumulated to the employee’s credit may be

granted by the appointing authority unless approved by the Commissioner of Administrative Service. Such authorization shall be granted only in cases involving extended periods of illness or injury. In requesting an advance of sick leave the appointing authority shall submit the following facts for the consideration of the Commissioner of Administrative Services:

(1) The length of state service of the employee; (2) The classification of the employee; (3) The sick leave record of the employee for the current and for the four preceding

calendar years; (4) A medical certificate which shall be on the prescribed form and which shall include

the nature of the illness, the prognosis, and the probable date when the employee will return to work.

(b) No advance of sick leave may be authorized unless the employee shall have first exhausted all accrual to his credit for sick leave, personal leave, earned lieu time and for vacation leave, including current accruals. No advance of sick leave may be granted unless an employee has completed at least five years of full time work service. If approved, such extension shall be on the basis of one day at full pay for each completed year of full time work service. In no case shall advanced sick leave exceed thirty days at full pay.

(c) Any such advanced sick leave as may be granted by the Commissioner of Administrative Services shall be repaid by a charge against such sick leave as the employee may subsequently accrue. No repayment of advanced sick leave shall be required until the employee has first accrued five days of sick leave following his return to duty. (Effective January 18, 1984)

Sec. 5-247-6. Extended sick leave An employee who has at least twenty years of state service and who has exhausted his

sick leave and his advance of sick leave may be granted extended sick leave with half pay for thirty days upon the appointing authority’s request and subject to approval by the Commissioner of Administrative Services. (Effective January 18, 1984)

R.C.S.A. §§ 5-247-1—5-247-12 Revised: 2015-3-6 - 2 -

Regulations of Connecticut State Agencies TITLE 5. State Employees

Department of Administrative Services §5-247-12

Sec. 5-247-7. Sickness when on vacation If an employee is sick while on annual vacation leave the time shall be charged against

accrued sick leave if supported by a medical certificate filed with the appointing authority. (Effective July 9, 1975)

Sec. 5-247-8. Holidays occurring when on sick leave A holiday occurring when an employee is on sick leave shall be counted as a holiday and

not charged as sick leave. When a full day off is granted by the act of the Governor, an employee on sick leave shall not be charged as being on sick leave. (Effective July 9, 1975)

Sec. 5-247-9. Effect of layoff on accrued sick leave An employee laid off shall retain accrued sick leave to his credit provided he returns to

state service on a permanent basis. (Effective July 9, 1975)

Sec. 5-247-10. Reemployment An employee who has resigned from state service in good standing and who is

reemployed within one year from the effective date of his resignation shall retain sick leave accrued to his credit as of the effective date of his resignation. (Effective July 9, 1975)

Sec. 5-247-11. Medical certificate (a) An acceptable medical certificate, which must be on the form prescribed by the

Commissioner of Administrative Services and signed by a licensed physician or other practitioner whose method of healing is recognized by the state, will be required of an employee by his appointing authority to substantiate a request for sick leave for the following reasons:

(1) Any period of absence consisting of more than five consecutive working days; (2) to support request for sick leave of any duration during annual vacation; (3) leave of any duration if absence from duty recurs frequently or habitually provided

the employee has been notified that a certificate will be required; (4) leave of any duration when evidence indicates reasonable cause for requiring such a

certificate. The Commissioner of Administrative Services or the appointing authority may provide

a State physician to make a further examination. (Effective January 18, 1984)

Sec. 5-247-12. Records All sick leave shall be recorded in the attendance records of the appointing authority.

Such records shall reflect the current amount of accrued leave, the amount and dates when

Revised: 2015-3-6 R.C.S.A. §§ 5-247-1—5-247-12 - 3 -

Regulations of Connecticut State Agencies TITLE 5. State Employees

§5-247-12 Department of Administrative Services

leave was taken, and the current balance available to each employee. The records shall be subject to review by the Commissioner of Administrative Services and said records shall be available at reasonable times to the employee concerned. (Effective January 18, 1984)

R.C.S.A. §§ 5-247-1—5-247-12 Revised: 2015-3-6 - 4 -