Department of Administrative Services | 4-23a-1 to 4-23a-37 - Description of Organization and Rules of Practice

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Regulations of Connecticut State Agencies TITLE 4. Management of State Agencies

Agency Department of Administrative Services

Subject Description of Organization and Rules of Practice

Inclusive Sections §§ 4-23a-1—4-23a-37

CONTENTS

Article I

Description of Organization

Part 1

Introduction Sec. 4-23a-1. Creation and authority (Repealed) Sec. 4-23a-2. General powers and responsibilities (Repealed) Sec. 4-23a-3. Location of principal office (Repealed)

Part 2

Course and Method of Operation Sec. 4-23a-4. Commissioner of Administrative Services (Repealed) Sec. 4-23a-5. Office of the commissioner (Repealed) Sec. 4-23a-6. Deputy commissioners (Repealed) Sec. 4-23a-7. Divisions and bureaus of the department (Repealed) Sec. 4-23a-8. Personnel division (Repealed) Sec. 4-23a-9. Bureau of public works (Repealed) Sec. 4-23a-10. Contracting functions—public works (Repealed) Sec. 4-23a-11. Bureau of purchases (Repealed) Sec. 4-23a-12. Procurement functions—bureau of purchases (Repealed) Sec. 4-23a-13. Bureau of information systems and data processing (Repealed) Sec. 4-23a-14. Bureau of collection services (Repealed)

Part 3

Public Information Sec. 4-23a-15. Policy (Repealed) Sec. 4-23a-16. Computer stored information (Repealed) Sec. 4-23a-17. Complaints and requests for information (Repealed)

Revised: 2015-10-9 R.C.S.A. §§ 4-23a-1—4-23a-37 - I -

Regulations of Connecticut State Agencies TITLE 4. Management of State Agencies

Article II

Rules of Practice

Part 1

General Provisions Sec. 4-23a-18. Procedure governed (Repealed) Sec. 4-23a-19. Definitions (Repealed) Sec. 4-23a-20. Procedure for the issuance, amendment, or repeal of a regulation (Re-

pealed) Sec. 4-23a-21. Availability of statutory remedies-contracting and procurement func-

tions (Repealed) Sec. 4-23a-22. Existence of statutory procedures-personnel administration (Repealed) Sec. 4-23a-23. Informal conferences Sec. 4-23a-24. Computation of time Sec. 4-23a-25. Extension of time Sec. 4-23a-26. Rejection for incompleteness

Part 2

Formal Requirements Sec. 4-23a-27. Office Sec. 4-23a-28. Date of filing Sec. 4-23a-29. Identification of communications Sec. 4-23a-30. Signatures Sec. 4-23a-31. Formal requirements as to documents and other papers filed in pro-

ceedings

Article III

Miscellaneous Proceedings

Part 1

Petitions Concerning Adoption of Regulations Sec. 4-23a-32. General rule Sec. 4-23a-33. Form of petitions Sec. 4-23a-34. Procedure after petition filed

Part 2

Requests for Advisory Rulings Sec. 4-23a-35. General rule

Revised: 2015-10-9 R.C.S.A. §§ 4-23a-1—4-23a-37 - II -

Regulations of Connecticut State Agencies TITLE 4. Management of State Agencies

Sec. 4-23a-36. Form of petition for advisory ruling Sec. 4-23a-37. Procedure after petition filed

Revised: 2015-10-9 R.C.S.A. §§ 4-23a-1—4-23a-37 - III -

Regulations of Connecticut State Agencies TITLE 4. Management of State Agencies

Department of Administrative Services §4-23a-5

Description of Organization and Rules of Practice

Article I

Description of Organization

Part 1

Introduction

Sec. 4-23a-1. Creation and authority (Repealed) Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Sec. 4-23a-2. General powers and responsibilities (Repealed) Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Sec. 4-23a-3. Location of principal office (Repealed) Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Part 2

Course and Method of Operation

Sec. 4-23a-4. Commissioner of Administrative Services (Repealed) Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Sec. 4-23a-5. Office of the commissioner (Repealed) Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Revised: 2015-10-9 R.C.S.A. §§ 4-23a-1—4-23a-37 - 1 -

Regulations of Connecticut State Agencies TITLE 4. Management of State Agencies

§4-23a-6 Department of Administrative Services

Sec. 4-23a-6. Deputy commissioners (Repealed) Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Sec. 4-23a-7. Divisions and bureaus of the department (Repealed) Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Sec. 4-23a-8. Personnel division (Repealed) Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Sec. 4-23a-9. Bureau of public works (Repealed) Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Sec. 4-23a-10. Contracting functions—public works (Repealed) Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Sec. 4-23a-11. Bureau of purchases (Repealed) Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Sec. 4-23a-12. Procurement functions—bureau of purchases (Repealed) Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

R.C.S.A. §§ 4-23a-1—4-23a-37 Revised: 2015-10-9 - 2 -

Regulations of Connecticut State Agencies TITLE 4. Management of State Agencies

Department of Administrative Services §4-23a-17

Sec. 4-23a-13. Bureau of information systems and data processing (Repealed) Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Sec. 4-23a-14. Bureau of collection services (Repealed) Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Part 3

Public Information

Sec. 4-23a-15. Policy (Repealed) Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Sec. 4-23a-16. Computer stored information (Repealed) Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Sec. 4-23a-17. Complaints and requests for information (Repealed) Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Revised: 2015-10-9 R.C.S.A. §§ 4-23a-1—4-23a-37 - 3 -

Regulations of Connecticut State Agencies TITLE 4. Management of State Agencies

§4-23a-18 Department of Administrative Services

Article II

Rules of Practice

Part 1

General Provisions

Sec. 4-23a-18. Procedure governed (Repealed) Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Sec. 4-23a-19. Definitions (Repealed) Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Sec. 4-23a-20. Procedure for the issuance, amendment, or repeal of a regulation (Repealed)

Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Sec. 4-23a-21. Availability of statutory remedies-contracting and procurement functions (Repealed)

Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Sec. 4-23a-22. Existence of statutory procedures-personnel administration (Repealed)

Repealed June 11, 2014.

(Effective November 19, 1984; Repealed June 11, 2014)

Notes: For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)

Sec. 4-23a-23. Informal conferences (a) The commissioner, any deputy commissioner as required by law or otherwise, or any

designated hearing office may call in a party for an informal conference concerning alleged

R.C.S.A. §§ 4-23a-1—4-23a-37 Revised: 2015-10-9 - 4 -

Regulations of Connecticut State Agencies TITLE 4. Management of State Agencies

Department of Administrative Services §4-23a-26

violations of any statutes administered by the department, or any question or dispute arising under a contract to which the state is a party.

(b) Notification of such an informal conference may be by telephone or by regular or certified mail, in the discretion of the commissioner. The notice shall contain (i) a statement of the time, date, and place of the conference; (ii) a reference to the statutory sections allegedly violated; (iii) a short statement of the facts surrounding the alleged violation; and (iv) a statement that the respondent may be accompanied by counsel, if he so desires.

(c) Informal conferences need not be recorded and transcribed. Formal rules of procedure and evidence shall not be observed. (Effective November 19, 1984)

Sec. 4-23a-24. Computation of time Computation any period of time referred to in these rules begins with the first day

following that on which the act which initiates such period of time occurs. The last day of the period so computed is to be included unless it is a day on which the office of the department is closed, in which event the period shall run until the end of the next following business day. When such period of time, with the intervening Saturdays, Sundays and legal holidays counted, is five (5) days or less, the said Saturdays, Sundays and legal holidays shall be excluded from the computation; otherwise such days shall be included in the computation. (Effective November 19, 1984)

Sec. 4-23a-25. Extension of time At the discretion of the commissioner, for good cause shown, any time limit prescribed

or allowed by these rules may be extended insofar as such extension is not precluded by statute. All requests for extension shall be made before the expiration of the period originally prescribed or as previously extended. The commissioner shall notify all parties of the department’s action upon such motion. (Effective November 19, 1984)

Sec. 4-23a-26. Rejection for incompleteness Any application or petition may be rejected by the department if it is incomplete or

otherwise inadequate to permit processing or disposition thereof, unless prohibited by law. Any rejection under this section shall lapse any period of time prescribed by statute or by rule which begins to run when a person files a petition or application with the department. Any such period of time shall begin anew when a person resubmits a petition or application after prior rejection under this section. Any rejection under this section is without prejudice and is not a final decision by the department. Nothing in this section shall restrict the department from requiring additional information from an application or petitioner if his application or petition is accepted. (Effective November 19, 1984)

Revised: 2015-10-9 R.C.S.A. §§ 4-23a-1—4-23a-37 - 5 -

Regulations of Connecticut State Agencies TITLE 4. Management of State Agencies

§4-23a-27 Department of Administrative Services

Part 2

Formal Requirements

Sec. 4-23a-27. Office The principal office of the department is in the State Office Building, 165 Capitol Avenue,

Hartford, Connecticut 06106. The offices of the department are open from 8:30 a.m. to 4:30 p.m. each weekday except Saturdays, Sundays and legal holidays. (Effective November 19, 1984)

Sec. 4-23a-28. Date of filing All correspondence, petitions, application and any other documents governed by these

rules, shall be deemed to have been filed or received on the date on which they are issued or received by the department at its principal offices. (Effective November 19, 1984)

Sec. 4-23a-29. Identification of communications Communications should embrace only one matter, should contain the name and address

of the communicator and the subject of the communication, and shall be dated. (Effective November 19, 1984)

Sec. 4-23a-30. Signatures Every application, notice, and petition, shall be signed by the filing person or by one or

more attorneys in their individual names on behalf of the filing person. (Effective November 19, 1984)

Sec. 4-23a-31. Formal requirements as to documents and other papers filed in proceedings

(a) Copies. Except as may be otherwise required by these rules or by any other rules or regulations of the department or ordered or expressly requested by the department, at the time petitions, applications, documents or other papers are filed with the department, there shall be furnished to the department an original of such papers. In addition to the original there shall also be filed three (3) copies unless a greater or lesser number of copies is expressly requested by the department.

(b) Form. Except for such forms as may from time to time be provided by the department and used where appropriate petitions, applications, documents or other papers filed for the purpose of any proceeding before the department shall be printed or typewritten on paper cut or folded to either letter or legal size, 8-81⁄2 inches wide. Width of margins shall be not less than one inch. The impression shall be only one side of the papers, unless printed, and shall be doubled spaced, except that quotations in excess of five (5) typewritten lines shall be single spaced and indented. Mimeographed, multigraphed, photo-duplicated or the like copies will be accepted as typewritten, provided all copies are clear and permanently legible.

R.C.S.A. §§ 4-23a-1—4-23a-37 Revised: 2015-10-9 - 6 -

Regulations of Connecticut State Agencies TITLE 4. Management of State Agencies

Department of Administrative Services §4-23a-34

(c) Filing. All papers relating to matters requiring action by the department shall be filed with the Commissioner, State Office Building, 165 Capitol Avenue, Hartford, Connecticut 06106. (Effective November 19, 1984)

Article III

Miscellaneous Proceedings

Part 1

Petitions Concerning Adoption of Regulations

Sec. 4-23a-32. General rule These rules set forth the procedure to be followed by the commissioner in the disposition

of petitions concerning the promulgation, amendment, or repeal of a regulation. (Effective November 19, 1984)

Sec. 4-23a-33. Form of petitions Any interested person may at any time petition the commissioner to promulgate, amend

or repeal any regulation. The petition shall set forth clearly and concisely the text of the proposed regulation, amendment or repeal. Such petition shall also state the facts and arguments that favor the action it proposes by including such data, facts, and arguments either in the petition or in a brief annexed thereto. The petition shall be addressed to the commissioner and sent to him by mail or delivered in person during normal business hours. The petition shall be signed by the petitioner and shall furnish the address of the petitioner and the name and address of petitioner’s attorney, if applicable. (Effective November 19, 1984)

Sec. 4-23a-34. Procedure after petition filed (a) Decision on petition. Upon receipt of the petition the commissioner shall within

thirty (30) days determine whether to deny the petition or to initiate regulation making proceedings in accordance with law.

(b) Procedure on denial. If the commissioner denies the petition, he shall give the petitioner notice in writing stating the reasons for the denial based upon the data, facts, and arguments submitted with the petition by the petitioner and upon such additional data, facts, and arguments as the commissioner shall deem appropriate. (Effective November 19, 1984)

Revised: 2015-10-9 R.C.S.A. §§ 4-23a-1—4-23a-37 - 7 -

Regulations of Connecticut State Agencies TITLE 4. Management of State Agencies

§4-23a-35 Department of Administrative Services

Part 2

Requests for Advisory Rulings

Sec. 4-23a-35. General rule These rules set forth the procedure to be followed by the department in the disposition

of requests for declaratory rulings as to the applicability of any statutory provision or of any regulation or order of the department. In its discretion the department may hold an informal conference for fact finding purposes relating to such requests. (Effective November 19, 1984)

Sec. 4-23a-36. Form of petition for advisory ruling Any interested person may at any time request an advisory ruling of the department with

respect to (i) the applicability to such person of any statute, regulation or order enforced, administered, or promulgated by the department, or (ii) the terms and obligations of any contract to which the State is a party, and which is not exempt from public disclosure. Such request shall be addressed to the department and sent to the commissioner by mail or delivered in person during normal business hours. The request shall be signed by the person in whose behalf the inquiry is made. It shall give the address of the person inquiring and the name and address of such person’s attorney, if applicable. The request shall state clearly and concisely the substance and nature of the request; it shall identify the statute, regulation, order, or contract concerning which the inquiry is made and shall identify the particular aspect thereof to which the inquiry is directed. The request for an advisory ruling shall be accompanied by a statement of any supporting data, facts, and arguments that support the position of the person making the inquiry. (Effective November 19, 1984)

Sec. 4-23a-37. Procedure after petition filed (a) Notice to other persons. The commissioner may give notice to any person that such

an advisory ruling has been requested and may receive and consider data, facts, arguments, and opinions from persons other than the person requesting the ruling.

(b) Provision for hearing. If the commissioner deems a hearing necessary or helpful in determining any issue concerning the request for advisory ruling, the commissioner shall schedule such hearing and give such notice thereof as shall be appropriate.

(c) Decision on petition, ruling denied. If the commissioner determines that an advisory ruling will not be rendered, the commissioner shall within ten (10) days thereafter notify the person so inquiring that the request has been denied and furnish a statement of the reasons on which the commissioner relied in so deciding.

(d) Decision on petition, ruling granted. If the commissioner renders an advisory ruling, a copy of the ruling shall be sent to the person requesting it and to that person’s attorney, if applicable, and to any other person who has filed a written request for a copy with the commissioner.

R.C.S.A. §§ 4-23a-1—4-23a-37 Revised: 2015-10-9 - 8 -

Regulations of Connecticut State Agencies TITLE 4. Management of State Agencies

Department of Administrative Services §4-23a-37

(Effective November 19, 1984)

Revised: 2015-10-9 R.C.S.A. §§ 4-23a-1—4-23a-37 - 9 -