Government Operations - Finance - Indigent Defense Funds Board, Procedures for Electronic Meetings

Published: 2021-12-03

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R25. Government Operations, Finance.
R25-20. Indigent Defense Funds Board, Procedures for Electronic Meetings.
R25-20-1. Purpose and Authority.
(1) Purpose. Utah Code Section 52-4-207 requires any public body that convenes or conducts an electronic meeting to establish written procedures for such meetings. This rule establishes procedures for conducting Indigent Defense Funds Board meetings by electronic means.
(2) Authority. This rule is enacted under the authority of Utah Code Sections 52-4-207, 63G-3-201, and 78B-22-502.
R25-20-2. Meeting Procedure.
(1) The following provisions govern any meeting at which one or more board members appear telephonically or electronically pursuant to Utah Code Section 52-4-207:
(a) If one or more members of the board participates in any meeting electronically or telephonically, public notices of the meeting shall so indicate. In addition, the notices shall specify the anchor location where the members of the board who are not participating electronically or telephonically will be meeting and where interested persons and the public may attend, monitor, and participate in the open portions of the meeting.
(b) In accordance with Utah Code Section 52-4-202 and Section 52-4-207, notice of the meeting and the agenda shall be posted at the anchor location. Written or electronic notice shall also be provided at least 24 hours before the meetings on the Public Notice Website and to at least one newspaper of general circulation within the state or to a local media correspondent.
(c) Notice of the possibility of an electronic meeting shall be given to the board members at least 24 hours before the meeting. In addition, the notice shall describe how a board member may participate in the meeting electronically or telephonically.
(d) When notice is given of the possibility of a board member(s) appearing electronically or telephonically, any member(s) may do so and shall be counted as present for purposes of a quorum and may fully participate and vote on any matter coming before the board. At the commencement of the meeting, or at such time as any member initially appears electronically or telephonically, the chair shall identify for the record all those who are appearing telephonically or electronically. Votes by members of the board who are not at the physical location of the meeting shall be confirmed by the chair.
(e) The anchor location, unless otherwise designated in the notice, shall be at the Division of Finance, Taylorsville State Office building, 4315 South 2700 West, Floor 3, Taylorsville, Utah. The anchor location is the physical location from which the electronic meeting originates or from which the participants are connected. In addition, the anchor location shall have space and facilities so that interested persons and the public may attend, monitor, and participate in the open portions of the meeting.
KEY: electronic meetings, Indigent Defense Fund Board
Date of Last Change: December 3, 2021
Notice of Continuation: February 21, 2017
Authorizing, and Implemented or Interpreted Law: 52-4-207; 63G-3-201; 78B-22-502