Agricultural Advisory Board Electronic Meetings

Published: 2020-07-07

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R51. Agriculture and Food, Administration.
R51-6. Agricultural Advisory Board Electronic Meetings.
R51-6-1. Authority and Purpose.
(1) Promulgated under Utah Code Section 52-4-207 which requires any public body that convenes or conducts an electronic meeting to establish written procedures for such meetings. This rule establishes procedures for conducting Agricultural Advisory Board (Board) meetings or meetings of the Board's subcommittees by electronic means.
(2) This rule is enacted under the authority of Sections 52-4-207, 4-2-108, and Subsection 4-2-103(1)(i).
(3) The following provisions govern any meeting at which a voting majority of Board members appear at the anchor location, by telephone, or electronically pursuant to Section 52-4-207:
(a) If enough Board members which constitute a voting majority intend to participate electronically or by telephone, public notices of the meeting shall be posted. In addition, the notice shall specify the anchor location where the members of the Board not participating electronically or by telephone will be meeting and where interested persons and the public may attend, monitor, and participate in the open portions of the meeting.
(b) Notice of the meeting and the agenda shall be posted at the anchor location. Written or electronic notice shall also be posted on the Public Notice Website. These notices shall be provided at least 24 hours before the meetings.
(c) Notice of the possibility of an electronic meeting shall be given to the Board members at least 24 hours before the meeting. In addition, the notice shall describe how a Board member may participate in the meeting electronically or by telephone.
(d) When notice is given of the possibility of a member appearing electronically or by telephone, any Board member may do so and shall be counted as present for purposes of a quorum and may fully participate and vote on any matter coming before the Board. At the commencement of the meeting, or at such time as any Board member initially appears electronically or by telephone, the chair shall identify for the record all those who are appearing by telephone or electronically. Votes by members of the Board who are not at the physical location of the meeting shall be confirmed by the chair.
(e) The anchor location, unless otherwise designated in the notice, shall be at the offices of the Department of Agriculture and Food, 350 N Redwood Road, Salt Lake City, Utah. The anchor location is the physical location from which the electronic meeting originates or from which the participants are connected. In addition, the anchor location shall have space and facilities so that interested persons and the public may attend, monitor, and participate in the open portions of the meeting.
KEY: electronic meetings
Date of Enactment or Last Substantive Amendment: March 23, 2018
Authorizing, and Implemented or Interpreted Law: 4-2-108; 4-2-103(i); 52-4-207