Government Records Access and Management Act

Published: 2020-07-07

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R51. Agriculture and Food, Administration.
R51-3. Government Records Access and Management Act.
R51-3-1. Purpose and Authority.
Under authority of the Government Records Access and Management Act, Section 63G-2-204, and Section 63A-12-104. This rule provides procedures for access and denial of access to government records.
R51-3-2. Duties of Divisions within the Department.
Each Division Director shall comply with Section 63A-12-103 and shall appoint a records officer to perform, or to assist in performing the following functions:
A. The duties set forth in Section 63A-12-103; and
B. Review and respond to requests for access to division records.
R51-3-3. Requests for Access.
A. All requests for access to records shall be in writing. Requests shall be directed to the attention of the records officer of the particular division which the requester believes generated or possesses the records.
B. The division is not required to respond to requests submitted to the wrong person or location within the time limits set by the Government Records Access and Management Act.
C. A fee will be charged for copies of records provided. Amounts charged for photocopying will be as authorized in Section 4-1-107 and Section 63G-2-203. Fees must be paid at the time of the request or before the records are provided to the requester.
R51-3-4. Requests to Amend a Record.
An individual may contest the accuracy or completeness of a document pertaining to that individual pursuant to Section 63G-2-603. The request shall be made in writing to the records officer of the particular division.
Adjudicative proceedings under the GRAMA Act shall be informal and will be carried out in accordance with Section 63G-2-401 et seq., with the exception of appeals.
R51-3-5. Appeals of Requests to Amend a Record.
Appeals of requests to amend a record shall be handled as informal hearings under the Utah Administrative Procedures Act.
R51-3-6. Forms.
Request forms are available from the records officer of each division.
KEY: government documents, freedom of information, public records
Date of Enactment or Last Substantive Amendment: 1992
Notice of Continuation: February 5, 2021
Authorizing, and Implemented or Interpreted Law: 63G-2-204