Secretary of State - UCC Filing - Search responses.


Published: 2016-01-25

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Responses to a search request shall include the following:

(A) Copies.

Copies of all UCC records retrieved by the search unless only limited copies are requested by the searcher. Copies will reflect any redaction of personal identifying information required by law.

(B) Introductory information.

A filing office shall include the following information with a UCC search response:

(1) Filing office identification.

Identification of the filing office providing the search response.

(2) Unique search report identification number.

Unique number which identifies the search report.

(3) Report date and time.

The date and time the report was generated.

(4) Through date and time.

The date and time at or prior to which a UCC record must have been filed with the filing office in order for it to be reflected on the search.

(5) Certification language.

The following certification language: The search results from the records of the office of the secretary of state based upon the search information you submitted as described in the search criteria section in this rule.

(6) Scope of search.

All/Unlapsed.

(7) Name provided.

Name as provided by searcher.

(8) Copies.

Types of copies requested.

(9) Report.

(C) The search report shall contain the following:

(1) Identification.

Identification of the filing office providing the search report.

(2) Search report identification number.

Unique number assigned under paragraph (B)(2) of rule 111:1-3-42 of the Administrative Code.

(3) Identification of financing statement.

Identification of each initial financing statement, including a listing of all related amendments, information statements, or filing office notices, filed on or prior to the through date corresponding to the search criteria (including whether the searcher has requested all records or only unlapsed records from the searchable index). Financing statement information shall include, but is not limited to the following:

(a) Initial financing statement file number.

The initial financing statement file number.

(b) Initial financing statement filing date and time.

The date and time it was filed.

(c) Lapse date.

Provide lapse date.

(d) Debtor name.

The debtor name(s) that appear(s) of record.

(e) Debtor address.

The debtor address(es) that appear(s) of record.

(f) Secured party name.

The secured party name(s) that appear(s) of record.

(g) Secured party address.

The secured party address(es) that appear(s) of record.

(h) Amendment type.

An indication of type of each amendment, if any.

(i) Amendment filing date and time.

The date and time each amendment, if any, was filed.

(j) Amendment file number.

The amendment file number of each amendment, if any.

(k) Information statement filing date and time.

The date and time an information statement, if any, was filed.

(l) Filing office statement filing date and time.

The date and time a filing office statement, if any, was filed.