(a) The standard number of copies of state publications
in physical formats to be deposited is based on the number of copies
produced, the type of publication or the medium in which it is made
available.
  (1) For most state publications in physical formats,
4 copies must be deposited with the State Publications Depository
Program.
  (2) Three (3) copies of the following state publications
must be deposited with the State Publications Depository Program:
    (A) Annual financial reports;
    (B) Annual operating budgets; and
    (C) State or strategic plans (for agency services,
programs within its jurisdiction).
  (3) Two (2) copies of the following state publications
must be deposited with the State Publications Depository Program:
    (A) Requests for legislative appropriations; and
    (B) Quarterly and annual reports of measures.
(b) For state publications available in electronic
format but not by an Internet connection:
  (1) State agencies must deposit electronic state publications
on electronic external storage devices only when they are not accessible
to the public by Internet connection.
  (2) State agencies must meet the following requirements
when submitting state publications on electronic external storage
devices:
    (A) Computer Diskette. One (1) copy of all applicable
state publications must be submitted on three and one-half inch, 1.44
megabyte high density disks, configured to an MS-DOS platform and
formatted in ASCII (American Standard Code for Information Interchange)
or other software approved by the Texas State Library and Archives
Commission.
    (B) Compact Disks--Read-Only Memory. One (1) copy of
all applicable state publications must be submitted on disks that
adhere to standards of ISO (International Organization of Standards)
9660. Files shall be formatted in ASCII, or other software that is
provided and is in the public domain or has been purchased with a
license agreement to distribute it with each copy of the disk. If
the file is compressed, software and instructions must be included
on the disk to decompress all data directly to a hard drive from commands
found in a file on the root directory.
    (C) State Publications on Other Electronic External
Storage Devices. For new or improved media that may become commonly
available, one (1) copy of all applicable state publications may be
submitted. All such devices or media for submitting state publications
must be approved by the Director and Librarian and must adhere to
standards set by the Texas State Library and Archives Commission.
(c) For state publications available both in physical
format and by Internet connection, the publishing agency shall prominently
display the publication's specific and exact Internet address (the
uniform resource locator on the agency's website) on the cover or
title page of the publication.
(d) Reporting.
  (1) Each state agency must submit a publication reporting
form that lists and describes state publications in physical formats
as they become available.
  (2) At the time that a state publication is submitted
in physical format, the publication reporting form must be enclosed
with the shipment.
  (3) For each state publication that is available both
in physical format and by Internet connection, the publication reporting
form must include the publication's specific and exact Internet address
(the uniform resource locator on the agency's website).


Source Note: The provisions of this §3.3 adopted to be effective November 18, 2015, 40 TexReg 8021