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RULE §65.3 Records of the System

Published: 2015

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(a) The executive director or her designee is the custodian of records of the Employees Retirement System of Texas. (b) The executive director may appoint a staff member to certify to the authenticity of copies of system records. (c) The following guidelines are established for charges to be made for providing public information and copies of public information in the possession of the system.   (1) Standard paper copy--$.10 per page.   (2) Nonstandard-size copy:     (A) Diskette: $1.00;     (B) Magnetic tape: actual cost;     (C) Data cartridge: actual cost;     (D) Tape cartridge: actual cost;     (E) Rewritable CD (CD-RW)--$1.00;     (F) Non-rewritable CD (CD-R)--$1.00;     (G) Digital video disc (DVD)--$3.00;     (H) JAZ drive--actual cost;     (I) Other electronic media--actual cost;     (J) VHS video cassette--$2.50;     (K) Audio cassette--$1.00;     (L) Oversize paper copy (e.g.: 11 inches by 17 inches, greenbar, bluebar, not including maps and photographs using specialty paper)--$.50;     (M) Specialty paper (e.g.: Mylar, blueprint, blueline, map photographic)--actual cost.   (3) Labor charge:     (A) For programming--$28.50 per hour;     (B) For locating, compiling, and reproducing--$15 per hour.   (4) Overhead charge--20% of labor charge.   (5) Microfiche or microfilm charge:     (A) Paper copy--$.10 per page;     (B) Fiche or film copy--actual cost.   (6) Remote document retrieval charge--actual cost.   (7) Computer resource charge:     (A) Mainframe--$10 per CPU minute;     (B) Midsize--$1.50 per CPU minute;     (C) Client/server system--$2.20 per clock hour;     (D) PC or LAN--$1.00 per clock hour.   (8) Miscellaneous supplies--actual cost.   (9) Postage and shipping charge--actual cost.   (10) Photographs--actual cost as calculated in accordance with 1 TAC §111.69(5).   (11) Maps--actual cost as calculated in accordance with 1 TAC §111.69(4).   (12) Other costs--actual cost.   (13) Outsourced/Contracted Services--actual cost for the copy or services. May not include development costs.   (14) No Sales Tax--no Sales Tax shall be applied to copies of public information. (d) No charge shall be made for one copy of any public record requested by members of the Legislature in the performance of their legislative duties or if the system determines that furnishing the records without cost can be considered as primarily benefiting the trust fund. (e) All funds generated from the charges assessed for providing public information and copies of public information shall remain a part of the funds of the system under the administration of the board.

Source Note: The provisions of this §65.3 adopted to be effective September 21, 1981, 6 TexReg 3427; amended to be effective September 22, 1992, 17 TexReg 6198; amended to be effective November 9, 1994, 19 TexReg 8616; amended to be effective January 3, 1997, 21 TexReg 12425; amended to be effective November 15, 1998, 23 TexReg 11404; amended to be effective May 3, 2006, 31 TexReg 3588