General Provisions (United States)

General Provisions

Published: 2015

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The Oregon Administrative Rules contain OARs filed through November 15, 2015

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DEPARTMENT OF ADMINISTRATIVE SERVICES

DIVISION 249
PUBLIC CONTRACTS FOR CONSTRUCTION SERVICES
General Provisions

125-249-0100
Application; Federal Override; Effective Date
See OAR 137-049-0100.
(1) In addition to the general
requirements set forth in division 246 of these rules, the rules in this division
249 apply to Public Improvement Contracts. Only specific rules in this division
249 apply to Public Contracts for Ordinary Construction Services as described in
OAR 125-249-0140. In the event of conflict or ambiguity, the more specific requirements
of the rules in this division 249 take precedence over the more general requirements
of the rules in division 246.
(2) The rules as a whole implement
the Oregon Public Contracting Code (Code), as defined in ORS 279A.010. This division
249 of the rules specifically addresses matters covered in ORS Chapter 279C.005,
279C.010, 279C.300 through 279C.870. Rules related to Architectural, Engineering,
Land Surveying, and Related Services are found in division 248.
(3) According to OAR 125-246-0100
and except as otherwise expressly provided in ORS 279C.800 through 279C.870, applicable
federal statutes and regulations govern when federal funds are involved and the
federal statutes or regulations require additional conditions or conflict with the
Code or with these rules.
(4) For purposes of these division
249 rules, the Department adopts the following Model Public Contract Rules: OAR
137-049-0130, 137-049-0140, 137-049-0150, 137-049-0160, 137-049-0200, 137-049-0210,
137-049-0220, 137-049-0230, 137-049-0240, 137-049-0250, 137-049-0260, 137-049-0270,
137-049-0280, 137-049-0290, 137-049-0300, 137-049-0310, 137-049-0320, 137-049-0330,
137-049-0340, 137-049-0350, 137-049-0360, 137-049-0370, 137-049-0380, 137-049-0390,
137-049-0395, 137-049-0400, 137-049-0410, 137-049-0420, 137-049-0430, 137-049-0440,
137-049-0450, 137-049-0460, 137-049-0470, 137-049-0490, 137-049-0600, 137-049-0610,
137-049-0620, 137-049-0640, 137-049-0645, 137-049-0650, 137-049-0660, 137-049-0670,
137-049-0680, 137-049-0690, 137-049-0800, 137-049-0810, 137-049-0815, 137-049-0820,
137-049-0830, 137-049-0840, 137-049-0850, 137-049-0860, 137-049-0870, 137-049-0880,
137-049-0890, 137-049-0900, 137-049-0910.
Stat. Auth.: ORS 279A.065(5)(a),
279A.070

Stats. Implemented: ORS 279A.065

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 6-2008, f. & cert.
ef. 7-2-08; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0110
Policies
In addition to the policies of the Code as set forth in ORS 279A.015, the policy on competition as provided in 279C.300 applies to this division, except as provided in 279C.335. The policy on least-cost for Public Improvements applies as described within 279C.305.
Stat. Auth.: ORS 279A.065(5)(a) & 279A.070

Stats. Implemented: ORS 279C.300 & 279C.305

Hist.: DAS 4-2004, f. 11-23-04, cert. ef. 3-1-05
125-249-0120
Definitions
The definitions for this Division 249 are found in OAR 125-246-0110, except the following Rule and definitions apply only to this Division 249: Capitalized terms used in this Division 249 of the Rules must have the meaning set forth below or within the Sections in which they appear (such as the Section on Alternative Contracting Methods beginning at OAR 125-249-0600, and if not defined there, then the meaning set forth in division 246 of the rules, and if not defined there, then the meaning set forth in the Code at ORS 279A.010 (general definitions) or 279C.330 (for the term Findings).
(1) "Competitive Range" means the number of Proposers with whom the Authorized Agency will conduct Discussions or Negotiations if the Authorized Agency intends to conduct Discussions or Negotiations in accordance with OAR 125-249-0390. The size of the Competitive Range must be stated in the Solicitation Document, but will be decreased if the number of Proposers that submit Proposals is less than the specified number, or may be increased by the Authorized Agency in accordance with OAR 125-249-0390.
(2) "Conduct Disqualification" means a Disqualification according to ORS 279C.440.
(3) "Disqualification" means the preclusion of a Person from contracting with an Authorized Agency for a period of time. Disqualification may be a Conduct Disqualification or DBE Disqualification. An Authorized Agency is authorized to disqualify a Person in accordance with OAR 125-249-0370.
(4) "Foreign Contractor" means a Contractor that is not domiciled in or registered to do business in the State of Oregon. See OAR 125-249-0490.
(5) "Notice" means any of the alternative forms of public announcement of Procurements, as described OAR 125-249-0210.
(6) "Responsible Offeror" (also, Responsible Bidder or Responsible Proposer, as applicable) means a Person that has submitted an Offer and meets the standards set forth in OAR 125-249-0390(2) and that has not been disqualified by the Authorized Agency under OAR 125-249-0370. When used alone, "Responsible" means meeting the aforementioned standards.
(7) "Responsive Offer" (also, Responsive Bid or Responsive Proposal, as applicable) means an Offer that substantially complies in all material respects with applicable Solicitation procedures and requirements and the Solicitation Document. When used alone, "Responsive" means having the characteristic of substantially complying in all material respects with applicable Solicitation procedure and requirements and the Solicitation Document.
Stat. Auth.: ORS 279A.065(5)(a) & 279A.070

Stats. Implemented: ORS 279A.065

Hist.: DAS 4-2004, f. 11-23-04, cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 11-2009, f. 12-30-09, cert. ef. 1-1-10
125-249-0130
Competitive Bidding Requirement
See OAR 137-049-0130.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.335

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 11-2009, f. 12-30-09,
cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0140
Contracts for Construction
Other Than Public Improvements
See OAR 137-049-0140.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.320

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 6-2008, f. & cert.
ef. 7-2-08; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0145
Contracts for Oversight
of Public Contracts
(1) Application.
(a) This Rule does not apply
to a Procurement that qualifies as a construction manager/general contractor procurement
or a design-build procurement, both as defined on August 4, 2009, in OAR 125-249-0610,
as follows:
(A) "Construction Manager/General
Contractor" (CM/GC) means a form of Procurement that results in a Public Improvement
Contract for a Construction Manager/General Contractor to undertake project team
involvement with design development; constructability reviews; value engineering,
scheduling, estimating and subcontracting services; establish a Guaranteed Maximum
Price to complete the Contract Work; act as General Contractor; hold all subcontracts,
self-perform portions of the Work as may be allowed by the Authorized Agency under
the CM/GC Contract; coordinate and manage the building process; provide general
Contractor expertise; and act as a member of the project team along with the Authorized
Agency, architect/engineers and other Consultants. CM/GC also refers to a Contractor
under this form of Contract, sometimes known as the "Construction Manager at Risk."
(B) "Design-Build" means a form
of Procurement that results in a Public Improvement Contract in which the construction
Contractor also provides or obtains specified design Services, participates on the
project team with the Authorized Agency, and manages both design and construction.
In this form of Contract, a single Person provides the Authorized Agency with all
of the Personal Services and Work necessary to both design and construct the project.
(b) This Rule applies to:
(A) Procurements first advertised
or otherwise solicited on or after January 1, 2010; or
(B) Contracts entered into on
or after January 1, 2010.
(2) Definitions. For the purposes
of this Rule only,
(a) “Personal Services”
means Personal Services as defined in OAR 125-246-0110.
(b) “Affiliate”
means a Person that, directly or indirectly through one or more intermediaries,
controls, is controlled by or is under common control with the Contractor who is
a party to a Public Contract that is subject to oversight by means of a Public Contract
for Personal Services.
(3) Requirements.
(a) If an Authorized Agency
has contracted with a firm to provide construction services or Architectural, Engineering
and Land Surveying Services or Related Services, the Authorized Agency may not contract
with that same firm or an affiliate of that firm to provide Personal Services for
administering, managing, monitoring, inspecting, evaluating compliance with, or
otherwise providing oversight of the construction services or Architectural, Engineering
and Land Surveying Services or Related Services.
(b) An Authorized Agency may
not contract with a firm to perform construction services or Architectural, Engineering
and Land Surveying Services or Related Services and then use the contract with that
firm, through a subcontract, to contract with a Person to provide Personal Services
for administering, managing, monitoring, inspecting, evaluating compliance with,
or otherwise providing oversight of that firm.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.307

Hist.: DAS 11-2009, f. 12-30-09,
cert. ef. 1-1-10
125-249-0150
Emergency Contracts;
Bidding and Bonding Exemptions
See OAR 137-049-0150.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279B.080,
279C.320 & 279C.380(4)

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 6-2008, f. & cert.
ef. 7-2-08; DAS 5-2009(Temp), f. & cert. ef. 2-13-09 thru 8-12-09; DAS 9-2009,
f. & cert. ef. 8-11-09; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0160
Intermediate Procurements; Competitive Quotes and Amendments
(See OAR 137-049-0160.
Stat. Auth.: ORS 279A.065(5)(a),
279A.070

Stats. Implemented: ORS 279C.412

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 9-2005, f. & cert. ef. 8-3-05; DAS 5-2006, f. & cert.
ef. 5-31-06; DAS 6-2008, f. & cert. ef. 7-2-08; DAS 3-2011, f. 12-22-11, cert.
ef. 1-1-12

Formal Procurement Rules

125-249-0200
Solicitation Documents; Required Provisions; Assignment or Transfer
See OAR 137-049-0200.
Stat. Auth.: ORS 279A.065(5)(a),
279A.070

Stats. Implemented: ORS 279A.110,
279A.120, 279C.365, 279C.370, 279C.375, 279C.390, 279C.505-580, 279C.605, 305.385,
468A.720, 701.005 & 701.026

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 6-2008, f. & cert.
ef. 7-2-08; DAS 11-2009, f. 12-30-09, cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11,
cert. ef. 1-1-12
125-249-0210
Notice and Advertising
Requirements; Posting
(1) See OAR 137-049-0210.
(2) Regardless of OAR 137-049-0210,
the Authorized Agency must furnish Notice using ORPIN.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.360
& 200.035

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 6-2008, f. & cert.
ef. 7-2-08; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0220
Prequalification of Offerors
See OAR 137-049-0220.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.430
& 279C.435

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 6-2008, f. & cert. ef. 7-2-08; DAS 3-2011, f. 12-22-11,
cert. ef. 1-1-12
125-249-0230
Eligibility to Bid or Propose; Registration or License
See OAR 137-049-0230.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.365,
671.530 & 701.026

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 11-2009, f. 12-30-09, cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11,
cert. ef. 1-1-12
125-249-0240
Pre-Offer Conferences
See OAR 137-049-0240.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.365
& 279C.370

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0250
Addenda to Solicitation
Documents
See OAR 137-049-0250.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279A.065
& 279C.395

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0260
Request for Clarification or Change; Solicitation Protests
See OAR 137-049-0260.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.345
& 279C.365

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 11-2009, f. 12-30-09, cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11,
cert. ef. 1-1-12
125-249-0270
Cancellation of Solicitation
Document
See OAR 137-049-0270.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.395

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 6-2008, f. & cert. ef. 7-2-08; DAS 11-2009, f. 12-30-09,
cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0280
Offer Submissions
See OAR 137-049-0280.
Stat. Auth.: ORS 279A.065(5)(a),
279A.070

Stats. Implemented: ORS 279C.365,
279C.375

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 6-2008, f. & cert.
ef. 7-2-08; DAS 11-2009, f. 12-30-09, cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11,
cert. ef. 1-1-12
125-249-0290
Bid or Proposal Security
See OAR 137-049-0290.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.365
& 279C.375

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 6-2008, f. & cert.
ef. 7-2-08; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0300
Facsimile Bids and Proposals
See OAR 137-049-0300.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.365

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 11-2009, f. 12-30-09,
cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0310
Electronic Procurement
See OAR 137-049-0310.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.365

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 9-2005, f. & cert. ef. 8-3-05; DAS 5-2006, f. & cert.
ef. 5-31-06; DAS 6-2008, f. & cert. ef. 7-2-08; DAS 3-2011, f. 12-22-11, cert.
ef. 1-1-12
125-249-0320
Pre-Closing Modification or Withdrawal of Offers
See OAR 137-049-0320.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.360,
279C.365, 279C.375 & 279C.395

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 3-2011, f. 12-22-11,
cert. ef. 1-1-12
125-249-0330
Receipt, Opening and
Recording of Offers; Confidentiality of Offers
See OAR 137-049-0330.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.365,
279C.375 & 279C.395

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 11-2009, f. 12-30-09, cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11,
cert. ef. 1-1-12
125-249-0340
Late Bids, Late Withdrawals
and Late Modifications
See OAR 137-049-0340.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.365,
279C.375 & 279C.395

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0350
Mistakes
See OAR 137-049-0350.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.375
& 279C.395

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 11-2009, f. 12-30-09, cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11,
cert. ef. 1-1-12
125-249-0360
First-Tier Subcontractors;
Disclosure and Substitution; ITB
See OAR 137-049-0360.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.370,
279C.585, 279C.590 & 279C.835

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 11-2009, f. 12-30-09,
cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0370
Disqualification of Persons
See OAR 137-049-0370.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 200.065,
200.075, 279A.110, 279C.440, 279C.445 & 279C.450
Hist.:
DAS 4-2004, f. 11-23-04, cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06;
DAS 11-2009, f. 12-30-09, cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0380
Bid or Proposal Evaluation Criteria
See OAR 137-049-0380.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.335

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 3-2011, f. 12-22-11,
cert. ef. 1-1-12
125-249-0390
Offer Evaluation and
Award; Determination of Responsibility
See OAR 137-049-0390.
Stat. Auth.: ORS 279A.065(5)(a),
279A.070, OL 2005, Ch. 413

Stats. Implemented:ORS 279C.335,
279C.365, 279C.375, 279C.395

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 6-2008, f. & cert.
ef. 7-2-08; DAS 11-2009, f. 12-30-09, cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11,
cert. ef. 1-1-12
125-249-0395
Notice of Intent to Award
See OAR 137-049-0395.
Stat. Auth.: ORS 279A.065(5)(a),
279A.070

Stats. Implemented: ORS 279C.375

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 6-2008, f. & cert.
ef. 7-2-08; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0400
Documentation of Award; Availability of Award Decisions
See OAR 137-049-0400.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.365,
279C.375

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 3-2011, f. 12-22-11,
cert. ef. 1-1-12
125-249-0410
Time for Authorized Agency
Acceptance; Extension
See OAR 137-049-0410.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.375

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0420
Negotiation With Bidders
Prohibited
See OAR 137-049-0420.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.340
& 279C.375

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 11-2009, f. 12-30-09, cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11,
cert. ef. 1-1-12
125-249-0430
Negotiation when Bids Exceed Cost Estimate
See OAR 137-049-0430.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.340

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 6-2008, f. & cert. ef. 7-2-08; DAS 11-2009, f. 12-30-09,
cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0440
Rejection of Offers
See OAR 137-049-0440.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279A.105,
279A.110, 279C.375, 279C.380 & 279C.395

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 11-2009, f. 12-30-09,
cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0450
Protest of Contractor
Selection, Contract Award
See OAR 137-049-0450.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.375,
279C.380, 279C.385 & 279C.460

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 11-2009, f. 12-30-09,
cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0460
Performance and Payment Security; Waiver
(1) See OAR 137-049-0460.
(2) In addition to OAR 137-049-0460,
an Authorized Agency having delegated purchasing authority according to OAR 125-246-0170
may, in its discretion, waive the bid security requirements and performance and
payment requirements if the amount of the Contract for the Public Improvement is
less than $100,000.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.375,
279C.380 & 279C.390

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 6-2008, f. & cert.
ef. 7-2-08; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0470
Substitute Contractor
See OAR 137-049-0470.
Stat. Auth.: ORS 279A.065(5)(a),
279A.070

Stats. Implemented: ORS 279C.365,
279C.370, 279C.375, 279C.380, 279C.390

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 6-2008, f. & cert. ef. 7-2-08; DAS 3-2011, f. 12-22-11,
cert. ef. 1-1-12
125-249-0490
Foreign Contractor
See OAR 137-049-0490.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279A.120

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12

Alternative Contracting Methods

125-249-0600
Purpose
See OAR 137-049-0600.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279A.065,
279C.335 & 351.086

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0610
Definitions for Alternative
Contracting Methods
See OAR 137-049-0610.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279A.065
& 279C.335

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 3-2011, f. 12-22-11,
cert. ef. 1-1-12
125-249-0620
Use of Alternative Contracting
Methods
See OAR 137-049-0620.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279A.065,
279C.335 & 351.086

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 11-2009, f. 12-30-09,
cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0630
Findings, Notice and Hearing
(1) General. This
Rule provides guidance to the Agencies for making a request for an Exemption to
the Chief Procurement Officer in accordance with ORS 279C.335 and OAR 125-246-0170(3)(c).
(2) Findings:
Required Information. The statutory definition of "Findings" at ORS 279C.330 means
the justification for an Agency’s conclusion that includes, "but is not limited
to," information regarding eight identified areas.
(3) Findings
Addressing Cost Savings. When Findings are required under ORS 279C.335 to exempt
a Contract or class of Contracts from competitive bidding requirements, the "substantial
cost savings" criterion at ORS 279C.335(2)(b) allows consideration of the type,
cost, amount of the Contract, number of Entities available to Bid, and "such other
factors as may be deemed appropriate." Accordingly, when the Contract or class
of Contracts under consideration for an exemption contemplates the use of Alternative
Contracting Methods, the "substantial cost savings" requirement may be addressed
by a combination of:
(a) Specified
Findings that address the factors and other information specifically identified
by statute, including an analysis or reasonable forecast of future cost savings
as well as present cost savings; and
(b) Additional
Findings that address industry practices, surveys, trends, past experiences, evaluations
of completed projects required by ORS 279C.355 and related information regarding
the expected benefits and drawbacks of particular Alternative Contracting Methods.
To the extent practicable, such Findings must relate back to the specific characteristics
of the project or projects at issue in the exemption request.
(c) As an
alternative to the “substantial cost savings” requirement where an Alternative
Contracting Method has not been previously used, the Authorized Agency may make
a Finding that identifies the project as a “pilot project” under ORS
279C.335(2)(c).
(4) Findings
Regarding Favoritism and Competition. The criteria at ORS 279C.335(2)(a) that it
is "unlikely" that the exemption will "encourage favoritism" or "substantially diminish
competition" may be addressed in contemplating the use of Alternative Contracting
Methods by specifying the manner in which an RFP process will be utilized, that
the Procurement will be formally advertised with public notice and disclosure of
the planned Alternative Contracting Method, competition will be encouraged, Award
made based upon identified selection criteria and an opportunity to protest that
Award.
(5) Specificity
of Findings.
(a) Method.
Findings supporting a competitive bidding exemption must describe with specificity
the Alternative Contracting Method to be used in lieu of competitive bidding, including,
but not limited to, whether a one step (Request for Proposals) or two step (beginning
with Requests for Qualifications) solicitation process will be utilized.
(b) Project(s).
The Findings must clearly and generally identify the Project with respect to its
defining characteristics. Those characteristics must include at least: Project descriptions,
locations, anticipated time periods, anticipated contract values or the range of
values, and other significant factors that distinguish the Project(s) from an Authorized
Agency's overall construction program.
(c) Contract.
The Findings may also describe anticipated characteristics or features of the resulting
Public Improvement Contract. The parameters of the Public Improvement Contract
are those characteristics or specifics that are announced in the Solicitation Document.
(d) Basis
for an Order. The Chief Procurement Officer relies upon the representations and
accuracy of the Authorized Agency’s Findings in subsections (a) and (b), which
form the basis for and are incorporated by reference in any subsequent Exemption
Order.
(6) Prior
Review of Draft Findings. Agencies must submit draft Findings to the Chief Procurement
Officer for review and concurrence prior to advertising the public hearing required
by ORS 279C.335(5). Agencies must also submit draft Findings to the Department of
Justice for review and comment prior to advertising the public hearing.
(7) Class
Exemptions. In making the findings supporting a class exemption the Authorized Agency
must clearly identify the class with respect to its defining characteristics. Those
characteristics must include some combination of Project descriptions or locations,
time periods, contract values or method of Procurement or other factors that distinguish
the limited and related class of Projects from an Authorized Agency's overall construction
program. Classes must not be defined solely by funding sources, such as a particular
bond fund, or by method of Procurement, but must be defined by characteristics that
reasonably relate to the exemption criteria set forth in ORS 279C.335(2).
(8) Public
Hearing. Before final adoption of Findings exempting a Public Improvement Contract
or class of Contracts from the requirement of competitive bidding, an Authorized
Agency must give notice and hold a public hearing as required by ORS 279C.335(5).
The hearing must be for the purpose of receiving public comment on the Authorized
Agency's draft Findings.
Stat. Auth.: ORS
279A.065(5)(a), 279A.070

Stats. Implemented:
ORS 279A.065, 279C.335

Hist.: DAS
4-2004, f. 11-23-04, cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS
6-2008, f. & cert. ef. 7-2-08; DAS 3-2012, f. 11-29-12, cert. ef. 12-1-12
125-249-0640
Competitive Proposals; Procedure
See OAR 137-049-0640.
Stat. Auth.: ORS 279C.335 &
279A.065

Stats. Implemented: ORS 279A.065,
279C.335 & 351.086

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 11-2009, f. 12-30-09,
cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0645
Requests for Qualifications
(RFQ)
See OAR 137-049-0645.
Stat. Auth.: ORS 279A.065(5)(a),
279A.070

Stats. Implemented: ORS 279C.405

Hist.: DAS 5-2006, f. &
cert. ef. 5-31-06; DAS 6-2008, f. & cert. ef. 7-2-08; DAS 11-2009, f. 12-30-09,
cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0650
Requests for Proposals
(RFP)
See OAR 137-049-0650.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.400
- 279C.410

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 11-2009, f. 12-30-09,
cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0660
RFP Pricing Mechanisms
See OAR 137-049-0660.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.335

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 11-2009, f. 12-30-09,
cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0670
Design-Build Contracts
See OAR 137-049-0670.
Stat. Auth.: ORS 279C.335 &
279A.065

Stats. Implemented: ORS 279A.065,
279C.110, 279C.335 & 351.086

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 3-2011, f. 12-22-11,
cert. ef. 1-1-12
125-249-0680
Energy Savings Performance
Contracts (ESPC)
See OAR 137-049-0680.
Stat. Auth.: ORS 279C.335 &
279A.065

Stats. Implemented: ORS 279A.065,
279C.110, 279C.335 & 351.086

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 11-2009, f. 12-30-09,
cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0690
Construction Manager/General
Contractor (CM/GC)
See OAR 137-049-0690.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 297C.335
& 279C.380(2)

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12

Contract Provisions

125-249-0800
Required Contract Clauses
See OAR 137-049-0800.
Stat. Auth.: ORS 279A.065(5)(a),
279A.070

Stats. Implemented: ORS 297C.505
- 279C.545, 279C.800 - 279C.870
Hist.:
DAS 4-2004, f. 11-23-04, cert. ef. 3-1-05; DAS 6-2008, f. & cert. ef. 7-2-08;
DAS 11-2009, f. 12-30-09, cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0810
Waiver of Delay Damages
Against Public Policy
See OAR 137-049-0810.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.315

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 11-2009, f. 12-30-09, cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11,
cert. ef. 1-1-12
125-249-0815
BOLI Public Works Bond
See OAR 137-049-0815.
Stat. Auth.: ORS 279A.065(5)(a),
279A.070

Stats. Implemented: ORS 279C.830

Hist.: DAS 5-2006, f. &
cert. ef. 5-31-06; DAS 11-2009, f. 12-30-09, cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11,
cert. ef. 1-1-12
125-249-0820
Retainage
See OAR 137-049-0820.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.560,
279C.570 & 701.420

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 11-2009, f. 12-30-09,
cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0830
Contractor Progress Payments
See OAR 137-049-0830.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.570

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0840
Interest
See OAR 137-049-0840.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.570

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0850
Final Inspection
See OAR 137-049-0850.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.570(8)

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0860
Public Works Contracts
See OAR 137-049-0860.
Stat. Auth.: ORS 279A.065(5)(a),
279A.070

Stats. Implemented: ORS 279C.800
- 279C.870

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 6-2008, f. & cert.
ef. 7-2-08; DAS 11-2009, f. 12-30-09, cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11,
cert. ef. 1-1-12
125-249-0870
Specifications; Brand
Name Products
See OAR 137-049-0870.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.345

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 11-2009, f. 12-30-09,
cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0880
Records Maintenance; Right to Audit Records
See OAR 137-049-0880.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279A.030,
279C.375, 279C.380 & 279C.440

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0890
Authorized Agency Payment
for Unpaid Labor or Supplies
See OAR 137-049-0890.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.515

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0900
Contract Suspension; Termination Procedures
See OAR 137-049-0900.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279C.650,
279C.655, 279C.660, 279C.665 & 279C.670

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 5-2006, f. & cert. ef. 5-31-06; DAS 11-2009, f. 12-30-09,
cert. ef. 1-1-10; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12
125-249-0910
Changes to the Work and
Contract Amendments
See OAR 137-049-0910.
Stat. Auth.: ORS 279A.065(5)(a)
& 279A.070

Stats. Implemented: ORS 279A.065
& 279C.400(1)

Hist.: DAS 4-2004, f. 11-23-04,
cert. ef. 3-1-05; DAS 9-2005, f. & cert. ef. 8-3-05; DAS 5-2006, f. & cert.
ef. 5-31-06; DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12

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