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DEPARTMENT OF CORRECTIONS

 

DIVISION 207
CORRECTIONAL CASE MANAGEMENT
291-207-0005
Authority,
Purpose and Policy
(1) Authority:
The authority for this rule is granted to the Director of the Department of Corrections
in accordance with ORS 179.040, 423.020, 423.030, and 423.075.
(2) Purpose:
To provide uniform business practices in accordance with best practices in case
management of inmates in a correctional environment from the time of intake through
reentry to the community.
(3) Policy:
It is the policy of the Department of Corrections to target resources to those inmates
who are most likely to recidivate using the Oregon Accountability Model and evidence-based
practices, in a multi-disciplinary case management approach from admission to release.
Stat. Auth.:
ORS 179.040, 423.020, 423.030 & 423.075

Stats.
Implemented: ORS 179.040, 423.020, 423.030 & 423.075

Hist.:
DOC 16-2011, f. & cert. ef. 8-15-11
291-207-0010
Definitions
(1) Automated Criminal Risk
Score (ACRS): A statistical calculation developed by the department’s Research
Section to predict an offender’s risk of re-offending within three years of
release.
(2) Case
Management: A proactive, collaborative, multi-disciplinary process which assesses,
plans, implements, coordinates, monitors and evaluates options and services to meet
an individual’s need or risks, a well as responsivity factors. Case management
is the process which links all the elements involved in an inmate’s management.
The process of case management unifies procedures and personnel to balance departmental
resources and an inmate’s needs through his/her term of incarceration and
community supervision.
(3) Evidence
Based Practices (EBP): The body of research and clinical knowledge that describes
correctional assessment, programming and supervision strategies that lead to improved
correctional outcomes such as the rehabilitation of inmates and increased public
safety. Such principles only meet the public’s expectations for economical
business strategies, efficiency and effectiveness but also reflect fairness and
accountability.
(4) Multi-disciplinary
Team: Stakeholders from different divisions within a functional unit who come together
to provide comprehensive assessment, consultation and perspectives concerning an
inmate’s incarceration and successful reentry to the community.
(5) Oregon
Accountability Model: A plan composed of six components that is designed to strengthen
the department’s ability to hold inmates accountable for their actions and
department staff accountable for achieving the mission and vision of the department.
(6) Reentry:
The activities and programming conducted to prepare inmates to return safely to
the community and to live as law abiding citizens. Reentry includes the release
process, the flow of inmates back into communities and how they are supervised after
release, the effects on public safety as a result, how the Department of Corrections
manages releases, and what communities can do to absorb and reintegrate returning
offenders.
Stat. Auth.:
ORS 179.040, 423.020, 423.030 & 423.075

Stats.
Implemented: ORS 179.040, 423.020, 423.030 & 423.075

Hist.:
DOC 16-2011, f. & cert. ef. 8-15-11
291-207-0015
General
Guidelines
(1) The department
will utilize case management strategies, in conjunction with the Oregon Accountability
Model in order to involve all employees in managing inmates to reinforce the department
mission to hold inmates accountable for their actions and reduce the risk of future
criminal behavior.
(2) Correctional
Case Management will be used to coordinate with all other institution business units
to provide appropriate work, housing, educational, programmatic, and transitional
interventions to determine the inmate’s case planning and supervision throughout
the inmate’s incarceration.
(3) Correctional
Case Management will provide the framework for responsible management of inmate
placements and transition, in support of evidence-based practices for case planning.
(4) The
Correctional Case Management approach will be used to approve inmate transfers from
one institution to another, based on a holistic correctional programming approach
that facilitates each individual inmate’s rehabilitation.
Stat. Auth.:
ORS 179.040, 423.020, 423.030 & 423.075

Stats.
Implemented: ORS 179.040, 423.020, 423.030 & 423.075

Hist.:
DOC 16-2011, f. & cert. ef. 8-15-11
291-207-0020
Admission
(1) Inmates who
have been sentenced to the Department of Corrections or who have violated their
parole and post-prison supervision will be committed to the Intake Center located
at Coffee Creek Correctional Facility, except for (a) and (b) below.
(a) Male
inmates sentenced to death are routed to the Oregon State Penitentiary special housing
unit. Female inmates sentenced to death are routed to Coffee Creek Correctional
Facility special housing unit.
(b) Male
inmates that require intensive confinement or where special medical or mental health
care is essential may be routed to an approved DOC facility other than the Intake
Center.
(2) The
intake process will generally be completed with a 30-day period.
(a) All
inmates will receive an initial classification to determine custody level.
(b) All
inmates will be assessed and evaluated to set a basic level of service, based upon
assessed criminal risk factors and need.
(c) All
inmates will receive an automated criminal risk score (ACRS) to determine initial
case planning and supervision level assignment.
(d) Inmates
will be assigned to an institution or housing unit based upon their correctional
needs upon completion of the inmate assessment.
Stat. Auth.:
ORS 179.040, 423.020, 423.030 & 423.075

Stats.
Implemented: ORS 179.040, 423.020, 423.030 & 423.075

Hist.:
DOC 16-2011, f. & cert. ef. 8-15-11
291-207-0025
Correctional
Case Management
(1) Correctional
Case Management is a shared responsibility of all DOC employees, contractors and
volunteers in the day-to-day interaction of managing inmates and through a multi-disciplinary
approach in support of the key components of the Oregon Accountability Model.
(2) Case
planning begins and is continuously assessed as the inmate transfers between institutions
based upon the inmate’s correctional needs. The inmate’s primary institution
counselor is responsible to develop, document and monitor the inmate’s needs
and corresponding resources to address those needs, along with timelines including
forecasting custody classification changes and subsequent facility transfers for
provisions of interventions and housing management as outlined in the policy on
Correctional Case Management (90.1.3).
(3) Supervision
levels will be determined by the relative frequency and intensity of interventions,
contact, and available services needed to ensure productive incarceration and successful
reentry.
(4) Resources
will be targeted to inmates most likely to recidivate based on assessed criminal
risk factors and need.
Stat. Auth.:
ORS 179.040, 423.020, 423.030 & 423.075

Stats.
Implemented: ORS 179.040, 423.020, 423.030 & 423.075

Hist.:
DOC 16-2011, f. & cert. ef. 8-15-11
291-207-0030
Release
(1) Correctional
Case Management is used to prepare an inmate for reentry into the community. This
includes release preparation, reentry programming, community responsibilities, supervision
responsibilities, family support, employment readiness and barriers to successful
reentry.
(2) The
department will make every effort to secure identification records, such as birth
certificates, social security cards, and Department of Motor Vehicles photo identification
cards, for all inmates prior to release.
(3) In
preparation for release, the department will provide inmates with:
(a) Verification
of the inmate’s work history while in the custody of the department.
(b) Certification
of any educational programs completed by the inmate while in the custody of the
department.
(c) Certification
of any treatment programs completed by the inmate while in the custody of the department.
(4) Prior
to an inmate’s projected release date, a release counselor will begin preparation
of an inmate’s release plan.
(a) Release
counselors will collaborate with other department stakeholders, outside agencies
and contacts to formulate the inmate’s release plan.
(b) Release
counselors will recommend conditions of supervision to the Board of Parole and Post
Prison Supervision who will subsequently order the conditions of release for an
inmate.
(c) Release
counselors and transitions coordinators will assist inmates in developing a release
plan that may include identifying the releasing residence,
transportation from the institution, potential support, community resources, etc.,
to prepare for reentry.
Stat. Auth.: ORS 179.040,
423.020, 423.030 & 423.075

Stats.
Implemented: ORS 179.040, 423.020, 423.030 & 423.075

Hist.:
DOC 16-2011, f. & cert. ef. 8-15-11
291-207-0100
DMV/DOC Program
for an Inmate Obtaining a Driver License or Identification Card Prior to Release
(1) The Oregon Department of Transportation,
Driver and Motor Vehicle Services Division (DMV) and the Oregon Department of Corrections
(DOC) have established, through interagency agreement, the following program to
help an inmate obtain a driver license or identification card prior to his or her
release from custody.
(2) For purposes of this
rule, the term “inmate” means any person under the supervision of the
DOC and who is not on parole, probation or post-prison supervision status.
(3) Notwithstanding OAR 735-062-0016,
DMV may issue a renewal or replacement driver license or an identification card
containing the last photograph of the inmate on file with DMV. The photograph on
file must not be older than nine years and two months. DMV will issue as follows:
(a) A replacement driver
license to an inmate whose driving privileges are valid or are reinstated at the
time of issuance;
(b) A renewal driver license
to an inmate whose driving privileges are valid or are reinstated at the time of
issuance and whose driver license is within the allotted time for early renewal
as described in OAR 735-062-0090(4) or has been expired for less than one year;
or
(c) An original, renewal
or replacement identification card to an inmate:
(A) Who is not eligible for
driving privileges under sections (4), (7) or (8) of this rule;
(B) Whose previous driver
license has been expired for more than one year;
(C) Whose driving privileges
are suspended, revoked or cancelled; or
(D) Who has never been issued
or does not currently qualify for a driver license under ORS 807.040.
(4) DMV will make an inquiry
to the National Driver Register/Problem Driver Pointer System (NDR/PDPS) and the
Commercial Driver License Information System (CDLIS), to determine if the inmate’s
driving privileges are suspended, revoked, cancelled or otherwise not valid in any
other jurisdiction. An inmate whose driving privileges are not valid in any other
jurisdiction is not eligible to replace or renew driving privileges in Oregon.
(5) DOC may complete an application
packet for each eligible inmate within no more than 180 days prior to the inmate’s
date of release from DOC custody. The application packet must include:
(a) A completed Valid with
Previous Photo DL/ID Card (VWPP) Application, DMV Form 735-171C, signed by the inmate.
The application must include the inmate’s Social Security Number (SSN). DMV
must verify, or have previously verified, the SSN with the Social Security Administration,
as required by OAR 735-062-0005;
(b) Proof of legal name as
required by OAR 735-062-0014;
(c) Proof of legal presence
as required by OAR 735-062-0015 and the interagency agreement; and
(d) Proof of date of birth
and identity as required by OAR 735-062-0020.
(6) On the application DOC
must certify:
(a) That the copies of the
documents submitted to meet the requirements of section (5) of this rule are true
copies of the original documents and that the documents pertain to the inmate for
whom DOC is submitting the VWPP application; and
(b) That the inmate will
be living in Oregon when released and the address provided on the application meets
the requirements for residence or mailing address as outlined in the interagency
agreement.
(7) An inmate is not eligible
for driving privileges, under ORS 807.060(4) or (5), and DMV will not replace or
renew a driver license, if on the VWPP Application the inmate:
(a) Answers yes to the question
“Do you have a vision condition or impairment that has not been corrected
by glasses, contacts or surgery that affects your ability to drive safely?”;
(b) Answers yes to the question
“Do you have any physical or mental conditions or impairments that affect
your ability to drive safely?”; or
(c) Answers yes to the question
“Do you use alcohol, inhalants, or controlled substances to a degree that
affects your ability to drive safely?”
(8) An inmate who is eligible
to renew his or her driving privileges, and is or will be 50 years of age or older
at the time his or her driving privileges expire, must meet the requirements of
OAR 735-062-0060. As the inmate will not be at a DMV field office for the vision
screening, DOC must provide a vision examination form, Certificate of Vision, DMV
Form 735-24, completed by a licensed ophthalmologist or optometrist with the VWPP
application. If no Certificate of Vision form is included or the inmate does not
meet the vision standards set forth in OAR 735-062-0050, the inmate is only eligible
for an identification card.
(9) When an inmate’s
driving privileges are valid (not suspended, revoked, cancelled or expired more
than one year) the inmate must surrender driving privileges in order to be eligible
for an identification card. A completed Surrender of Driving Privilege(s), DMV Form
735-7206, must be included with the VWPP application of any inmate who is surrendering
driving privileges. A person who surrenders driving privileges must pass all tests
and pay all fees associated with an original driver license to regain driving privileges
at a later date.
(10) DOC will pay the fee
listed in ORS 807.370 or 807.410, as appropriate, for each inmate issued a driver
license or identification card in a manner outlined in the interagency agreement.
(11) When an inmate’s
driver license or identification card issued pursuant to this rule is renewed or
replaced, he or she must provide proof of citizenship or permanent legal residency
as required by OAR 735-062-0015, unless DMV records show the person has previously
provided such proof.
Stat. Auth.: ORS 179.040, 423.020, 423.030,
423.075 & 802.087
Stats. Implemented: ORS 179.040,
423.020, 423.030, 423.075 & 802.087
Hist.: DOC 12-2012, f. 12-27-12,
cert. ef. 1-1-13; DOC 10-2015, f. & cert. ef. 8-21-15


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