The Oregon Administrative Rules contain OARs filed through November 15, 2015
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DEPARTMENT OF CORRECTIONS
DIVISION 15
VOLUNTEER SERVICES/STUDENT INTERNS
291-015-0015
Recruitment
(1) To recruit a volunteer or student intern, a position descrip?tion proposal will be written and submitted to the appro?priate manager for approval.
(2) A position description proposal will be submitted by the manager to the volunteer coordinator who will secure a decision concerning approval.
(3) Volunteers and student interns who best meet program needs will be recruited from all ethnic, cultural, and economic segments of the community.
(4) Any volunteer or student intern who leaves the program will return his/her ID card to the volunteer coordinator.
Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: CD 16-1978, f. 8-17-78, ef. 8-18-78; CD 29-1980, f. & ef. 9-17-80; CD 26-1986, f. & ef. 8-20-86; CD 2-1996, f. 2-26-96, cert. ef. 3-1-96
291-015-0025
Orientation and Training
(1) Training: Volunteers and student interns will be required to complete the Department of Corrections core training program for volunteers.
(2) Facility orientation(s) will be coordinated by the volunteer coordinator including, but not limited to, the following:
(a) Functional unit safety and security proce?dures;
(b) Fire safety and emergency evacuation plan;
(c) Responsibilities during any emergency;
(d) Supervisor’s name and line of authority;
(e) List of primary rules and procedures associated with services provided;
(f) Time and place to report for service and whom to call when unable to report for duty; and
(g) Walk through the facility for familiarization.
Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: CD 16-1978, f. 8-17-78, ef. 8-18-78; CD 29-1980, f. & ef. 9-17-80; CD 10-1985, f. & ef. 7-31-85; CD 26-1986, f. & ef. 8-20-86; CD 2-1996, f. 2-26-96, cert. ef. 3-1-96
291-015-0100
Authority, Purpose, and Policy
(1) Authority: The authority for this rule is granted to the Director of the Department of Corrections in accordance with ORS 179.040, 423.020, 423.030, and 423.075
(2) Purpose: The purpose of this rule is to establish policy that will help the department fulfill its volunteer goals:
(a) To foster a respected and recognized volunteer community of appropriate size and quality that is capable of serving the rehabilitative, religious/spiritual, and other correctional needs of inmates from incarceration to reentry back to the community; and
(b) Provide support to staff in furtherance of the mission of the department.
(3) Policy:
(a) It is the policy of the Department of Corrections to utilize volunteers and student interns with appropriate training, guidance, and supervision as a means to enhance programs and further the mission of the department.
(b) Volunteers serve at the pleasure of the department and are not considered employees.
Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: DOC 7-2004, f. & cert. ef. 8-9-04; DOC 8-2010(Temp), f. & cert. ef. 7-14-10 thru 1-10-11; DOC 15-2010, f. & cert. ef. 11-19-10
291-015-0105
Definitions
(1) Affiliation: An organization; such as a school, college, university, agency, faith group, spiritual group, 12-step program, non-profit corporation or foundation, or similar type organizations, that has defined structure and recognition as a legitimate organization in the community.
(2) Department Supervisor: A Department of Corrections employee who is responsible for the activities and programs provided by volunteers.
(3) Endorser: An official of the volunteer’s affiliation who has the authority to certify that the volunteer is endorsed by that group to provide services for inmates. If the volunteer is the endorser for his/her affiliation, another official of the affiliation must provide the endorsement.
(4) Functional Unit: Any organizational component within the department responsible for the delivery of services or coordination of programs.
(5) Functional Unit Manager: Any person within the Department of Corrections who reports to the Director, Deputy Director, an Assistant Director, or administrator and has responsibility for the delivery of services or coordination of program operations.
(6) LEDS: Law Enforcement Data System.
(7) Local State Director: A person with the Department of Corrections who reports to the Chief of Community Corrections and has responsibility for managing a state community corrections office with a particular county.
(8) Programs: Activities such as religious services, education classes, self-help meetings, treatment programs, and clubs (if any) that are established solely at the discretion of the department to meet its needs and those of the inmates.
(9) Program Manager: A Religious Services management employee assigned to oversee, manage, and conduct the volunteer program of the department.
(10) Student Intern/Practicum: An approved student in a college or university who, as part of an academic program, donates time and effort to enhance the mission, activities and programs of the department and to further his/her professional development. Student interns may be stipend or non-stipend. For purposes of these rules, wherever the term ”volunteer” is used, it shall also apply to student interns.
(11) Volunteer: An approved person who donates time, knowledge, skills, and effort to enhance the mission, activities and programs of the department.
Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: DOC 7-2004, f. & cert. ef. 8-9-04; DOC 8-2010(Temp), f. & cert. ef. 7-14-10 thru 1-10-11; DOC 15-2010, f. & cert. ef. 11-19-10
Procedures
291-015-0110
Program Supervision
(1) Religious Services is responsible for the establishment, development and management of the overall structure and operation of the volunteer program for volunteers working inside department facilities or assisting with transition from prison to the community.
(2) The local state director or designee will designate a volunteer coordinator to oversee volunteers and student interns for Community Corrections.
Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: DOC 7-2004, f. & cert. ef. 8-9-04; DOC 8-2010(Temp), f. & cert. ef. 7-14-10 thru 1-10-11; DOC 15-2010, f. & cert. ef. 11-19-10
291-015-0115
Recruitment
(1) Prospective volunteers who best meet program needs will be recruited from all ethnic, cultural, gender and economic segments of the community.
(2) Recruitment will be based on the needs of inmates, offenders, functional units, and the availability of staff to supervise volunteers.
Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: DOC 7-2004, f. & cert. ef. 8-9-04; DOC 8-2010(Temp), f. & cert. ef. 7-14-10 thru 1-10-11; DOC 15-2010, f. & cert. ef. 11-19-10
291-015-0120
Selection
(1) A prospective volunteer must complete an application and undergo a background check. The department holds the ultimate authority to approve or deny a volunteer application. A volunteer must be:
(a) A USA citizen, legal resident, or in the country on a valid visa.
(b) At least 18 years old, unless there will be no interaction between the volunteer and inmates.
(2) Security Clearance: The purpose of clearance is to ensure not only the safety and security of department facilities, but also to ensure that volunteers are appropriate role models for inmates and offenders. To become a volunteer, an individual must clear the following criteria:
(a) LEDS: To clear LEDS, the volunteer must have:
(A) No outstanding warrants or pending criminal charges.
(B) No misdemeanor convictions in the past two years. No felony convictions or incarcerations in the past five years, or two years for certain volunteer programs. The functional unit manager may on a case-by-case basis approve an individual with no felony convictions or incarcerations in the past three years.
(C) No convictions for introduction or supplying contraband as defined in ORS 162.185; or possession, control or delivery of an explosive device or substance; or assisting an inmate to escape or unlawful departure from a correctional facility, including attempt or conspiracy of any of the above.
(D) Current (less than a year old) LEDS clearance is required for all volunteers.
(b) Driving record: The volunteer may not have been convicted of Driving Under the Influence of Intoxicants (DUII) in the past two years or Driving While Suspended (DWS) in the last year. The number and type of other driving offenses or convictions may be considered in determining if the volunteer is a good role model for inmates and offenders.
(c) Persons with Prior Criminal Convictions: Prospective volunteers with prior felony or misdemeanor convictions who meet the above listed criteria may be approved when the following additional criteria have been met:
(A) May be under supervision, but must have no parole or probation violations in the past two years, or one year for certain volunteer programs, and approval of his/her parole officer.
(B) A prospective volunteer with a prior criminal conviction who performs services inside a correctional facility must have the approval of the facility functional unit manager at each facility where the service will be provided.
(d) Additional requirements may be established by department policy.
(3) Prospective volunteers must disclose on their volunteer application any connection to department inmates such as friends, neighbors, co-defendant, and relatives. If the prospective volunteer is a crime victim, he/she must disclose the name of the inmate or offender who committed the crime.
(4) A prospective volunteer must complete a volunteer/intern application. Failure to provide all requested information or sign all forms included in the application will result in volunteer status being denied.
(5) Employees, ex-employees not terminated for cause, retired employees, other agency staff, and contractors may serve as volunteers with the concurrence of the facility functional unit manager where the volunteer is to provide services. The employee’s volunteer activities must be substantially different from the employee’s job responsibilities. The differentiation must be noted in the position description.
(6) A prospective volunteer recommended to the department from an endorser will be interviewed by the department supervisor. A prospective volunteer who does not have an affiliation or endorser may be granted volunteer status with the approval of the program manager or designee.
(7) A student intern shall be recommended to the department by the appropriate official of the school, training program, mentorship, apprenticeship, college, or university where the intern is enrolled.
Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: DOC 7-2004, f. & cert. ef. 8-9-04; DOC 8-2010(Temp), f. & cert. ef. 7-14-10 thru 1-10-11; DOC 15-2010, f. & cert. ef. 11-19-10
291-015-0125
Training and Orientation
(1) Approved volunteer training is required for all volunteers.
(2) Functional unit orientation will be provided by the department supervisor or designee to whom the carded-volunteer has been assigned.
(3) Facility orientation will be provided for those volunteering inside a correctional facility.
(4) In-service training and other training may be offered periodically.
Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: DOC 7-2004, f. & cert. ef. 8-9-04; DOC 8-2010(Temp), f. & cert. ef. 7-14-10 thru 1-10-11; DOC 15-2010, f. & cert. ef. 11-19-10
291-015-0135
Utilization
(1) Volunteers shall not be placed in positions of authority over department employees or contractors.
(2) Volunteers shall not perform professional services requiring certification or licensing unless the volunteer program manager or designee verifies the validity of the license.
(3) Volunteers shall be treated with the same respect as staff and recognized as having unique roles that differ from, but are complimentary to staff roles.
(4) Volunteers shall follow department rules and policies.
Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: DOC 7-2004, f. & cert. ef. 8-9-04; DOC 8-2010(Temp), f. & cert. ef. 7-14-10 thru 1-10-11; DOC 15-2010, f. & cert. ef. 11-19-10
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contained in the Administrative Order filed at the Archives Division,
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