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806 KAR 37:010. Insurance holding company systems


Published: 2015

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      806 KAR 37:010. Insurance holding

company systems.

 

      RELATES

TO: KRS 304.1-050, 304.6, 304.24-390, 304.24-400, 304.24-415, 304.33, 304.37-010,

304.37-020, 304.37-030, 304.37-110, 304.37-120, 304.37-130

      STATUTORY

AUTHORITY: KRS 304.2-110, 304.37-060

      NECESSITY,

FUNCTION, AND CONFORMITY: KRS 304.2-110 provides that the Commissioner of

Insurance may make reasonable administrative regulations necessary for or as an

aid to the effectuation of any provision of the Kentucky Insurance Code, KRS

Chapter 304. KRS 304.37-060 authorizes the commissioner to promulgate

administrative regulations as may be necessary to carry out KRS Chapter 304.37.

This administrative regulation establishes procedural requirements necessary to

carry out the provisions of KRS Chapter 304.37, insurance holding company

systems, and statutes relating to the merger and acquisition of domestic insurers.

 

      Section

1. Definitions.

      (1)

"Commissioner" is defined by KRS 304.1-050(1).

      (2)

"Department" is defined by KRS 304.1-050(2).

      (3)

"Ultimate controlling person" means that person which is not

controlled by any other person.

 

      Section

2. Forms - General Requirements. (1)(a) Forms A, B, C, D, E, and F shall

specify the information required to be provided in the preparation of the

statements required by KRS 304.37-120, 304.37-020 and 304.37-030. In addition,

Form A shall be used as to mergers and acquisitions of domestic insurers

referred to in KRS 304.24-390. They are not intended to be blank forms which

are to be filled in.

      (b)

Filed statements shall contain the numbers and captions of all items, but the

text of the items may be omitted if the answers are prepared in a manner as to

indicate clearly the scope and coverage of the items.

      (c)

All instructions, whether appearing under the items of the form or elsewhere,

shall be omitted. Unless expressly provided otherwise, if any item is

inapplicable or the answer is in the negative, a statement to that effect shall

be made.

      (2)(a)

Duplicate originals of each statement including exhibits and all other papers

and documents filed as a part of the statement shall be filed with the

commissioner by personal delivery or mail addressed to: Financial Standards and

Examination Division, Kentucky Department of Insurance, P.O. Box 517,

Frankfort, Kentucky 40602.

      (b)

A copy of Form C shall be filed in each state in which an insurer may do

business, if the insurance regulatory official of that state has notified the

insurer of its request in writing, in which case the insurer has fifteen (15)

days from receipt of the notice to file the form.

      (c)

The duplicate original shall be manually signed in the manner prescribed on the

form.

      (d)

Unsigned copies shall be conformed.

      (e)

If the signature of any person is affixed pursuant to a power of attorney or

other similar authority, a copy of the power of attorney or other authority

shall also be filed with the statement.

      (3)

If an applicant requests a hearing under KRS 304.37-120(4)(b), in addition to

filing the Form A with the commissioner, the applicant shall file a copy of

Form A with the National Association of Insurance Commissioners in electronic

form.

      (4)

Statements shall be prepared electronically. All copies of any statements,

financial statements, or exhibits shall be easily readable and suitable for review

and reproduction. Debits in credit categories and credits in debit categories

shall be designated so as to be clearly distinguishable on photocopies.

Statements shall be in the English language and monetary values shall be stated

in United States currency. If any exhibit or other paper or document filed with

the statement is in a foreign language, it shall be accompanied by a translation

into the English language and any monetary value shown in a foreign currency

normally shall be converted into United States currency.

 

      Section

3. Forms - Incorporation by Reference, Summaries and Omissions. (1)(a) Information

required by any item on Forms A, B, D, E, or F may be incorporated by reference

in answer or partial answer to any other item.

      (b)

Information contained in any financial statement, annual report, proxy

statement, statement filed with a governmental authority, or any other document

may be incorporated by reference in answer or partial answer to any item on

Forms A, B, D, E, or F if the document or paper is filed as an exhibit to the

statement. Excerpts of documents may be filed as exhibits if the documents are

extensive.

      (c)

Documents currently on file with the commissioner which were filed within three

(3) years shall not be attached as exhibits. References to information

contained in exhibits or in documents already on file shall clearly identify

the material and shall specifically indicate that the material is to be

incorporated by reference in an answer to the item.

      (d)

Material shall not be incorporated by reference if the incorporation may render

the statement incomplete, unclear, or confusing.

      (2)(a)

If an item requires a summary or outline of the provisions of any document,

only a brief statement shall be made as to the pertinent provisions of the

document.

      (b)

In addition to the statement, the summary or outline may incorporate by

reference particular parts of any exhibit or document currently on file with

the commissioner which was filed within three (3) years and may be qualified in

its entirety by the reference.

      (c)

If two (2) or more documents required to be filed as exhibits are substantially

identical in all material respects except as to the parties, the dates of

execution, or other details, a copy of only one (1) of the documents shall be

filed with a schedule identifying the omitted documents and setting forth the

material details in which the documents differ from the filed documents.

 

      Section

4. Forms - Information Unknown or Unavailable and Extension of Time to Furnish.

(1) If it is impractical to furnish any required information, document, or

report when it is required to be filed, there shall be filed with the

commissioner a separate document that:

      (a)

Identifies the information, document, or report in question;

      (b)

States why its filing when required is impractical; and

      (c)

Requests an extension of time for filing the information, document, or report

to a specified date.

      (2)

The request for extension shall be granted unless the commissioner within sixty

(60) days after receipt enters an order denying the request.

 

      Section

5. Forms - Additional Information and Exhibits. (1) In addition to the

information expressly required to be included in Forms A, B, C, D, E, and F,

the commissioner may request further material information as may be necessary

to make the information contained in the filing not misleading and which may

include supplemental financial information, supporting contracts and agreements,

and filings with other regulatory bodies.

      (2)

The person filing may also file exhibits in addition to those expressly

required by the statement. These exhibits shall clearly indicate the subject

matters to which they refer.

      (3)

Changes to Forms A, B, C, D, E, or F shall include on the top of the cover page

the phrase: "Change No. (insert number) to" and shall indicate the

date of the change and not the date of the original filing.

 

      Section

6. Subsidiaries of Domestic Insurers. The authority to invest in subsidiaries

under KRS 304.37-110 shall be in addition to any authority to invest in

subsidiaries which may be contained in any other provision of the Insurance

Code, KRS Chapter 304, and corresponding administrative regulations.

 

      Section

7. Acquisition of Control - Statement Filing. A person required to file a

statement pursuant to KRS 304.24-390, or 304.37-120 shall furnish the required

information on Form A, and on Form E, in accordance with Section 10 of this

administrative regulation.

 

      Section

8. Amendments to Form A. The applicant shall promptly advise the commissioner

of any changes in the information furnished on Form A arising subsequent to the

date upon which the information was furnished, but prior to the commissioner’s

disposition of the application.

 

      Section

9. Acquisition of Certain Insurers. (1) If the person being acquired is a

"domestic insurer" solely because of the provisions of KRS 304.37-120(1)(a),

the name of the domestic insurer on the cover page shall be indicated as

follows: "ABC Insurance Company, a subsidiary of XYZ Holding Company".

      (2)

If an insurer referred to in subsection (1) of this section is being acquired,

references to "the insurer" contained in Form A shall refer to both

the domestic subsidiary insurer and the person being acquired.

 

      Section

10. Pre-Acquisition Notification. (1) If a domestic insurer, including any

person controlling a domestic insurer, is proposing a merger or acquisition

pursuant to KRS 304.37-120, that person shall file a pre-acquisition

notification form, Form E.

      (2)

If a non-domiciliary insurer licensed to do business in the Commonwealth is

proposing a merger or acquisition pursuant to KRS 304.37-130, that insurer

shall file a pre-acquisition notification form, Form E. A pre-acquisition

notification form shall not be filed if the acquisition meets the requirements

of KRS 304.37-130(2)(b).

      (3)

In addition to the information required by Form E, the commissioner may require

an expert opinion as to the competitive impact of the proposed acquisition.

 

      Section

11. Annual Registration of Insurers - Statement Filing. An insurer required to

file an annual registration statement pursuant to KRS 304.37-020 shall furnish

the required information on Form B.

 

      Section

12. Summary of Registration - Statement Filing. An insurer required to file an

annual registration statement pursuant to KRS 304.37-020 shall also furnish

information required on Form C. An insurer shall file a copy of Form C in each

state in which the insurer is authorized to do business, if requested by the

insurance regulatory official of that state.

 

      Section

13. Alternative and Consolidated Registrations. (1) Any authorized insurer may

file a registration statement on behalf of any affiliated insurer or insurers

which are required to register under KRS 304.37-020. A registration statement

may include information not required by KRS Chapter 304.37 regarding any

insurer in the insurance holding company system even if the insurer is not

authorized to do business in Kentucky. In lieu of filing a registration statement

on Form B, the authorized insurer may file a copy of the registration statement

or similar report which it is required to file in its state of domicile if:

      (a)

The statement or report contains substantially similar information required to

be furnished on Form B; and

      (b)

The filing insurer is the principal insurance company in the insurance holding

company system.

      (2)

The question of whether the filing insurer shall be the principal insurance

company in the insurance holding company system shall be a question of fact. An

insurer filing a registration statement or report in lieu of Form B on behalf

of an affiliated insurer shall set forth a brief statement of facts which substantiates

the filing insurer's claim that it is the principal insurer in the insurance

holding company system.

      (3)

With the prior approval of the commissioner, an unauthorized insurer may follow

any of the procedures which may be done by an authorized insurer under

subsection (1) of this section.

      (4)

Any insurer may take advantage of the provisions of KRS 304.37-020(9) or (10)

without obtaining the prior approval of the commissioner. However, the commissioner

may require individual filings if consolidation renders the material

incomplete, unclear, or confusing.

 

      Section

14. Disclaimers and Termination of Registration. (1) A disclaimer of affiliation

or a request for termination of registration claiming that a person shall not,

or will not upon the taking of some proposed action, control another person,

referred to as the subject, shall contain the following information:

      (a)

The number of authorized, issued, and outstanding voting securities of the

subject;

      (b)

With respect to the person whose control is denied and all affiliates of this

person, the number and percentage of shares of the subject's voting securities

which are held of record or known to be owned beneficially, and the number of

these shares concerning which there is a right to acquire, directly or

indirectly;

      (c)

All material relationships and bases for affiliation between the subject and

the person whose control is denied and all affiliates of this person; and

      (d)

A statement explaining why the person shall not be considered to control the

subject.

      (2)

A request for termination of registration shall be granted unless the commissioner,

within thirty (30) days after he or she receives the request, notifies the registrant

otherwise.

 

      Section

15. Transactions Subject to Prior Notice - Notice Filing. (1) An insurer

required to give notice of a proposed transaction pursuant to KRS 304.37-030

shall furnish the required information on Form D.

      (2)

Agreements for cost sharing services and management services shall at a minimum

and as applicable:

      (a)

Identify the person providing services and the nature of the services;

      (b)

Set forth the methods to allocate costs;

      (c)

Require timely settlement at least on a quarterly basis and in compliance with KRS

Chapter 304.6;

      (d)

Prohibit advancement of funds by the insurer to the affiliate except to pay for

services defined in the agreement;

      (e)

State that the insurer will maintain oversight for functions provided to the

insurer by the affiliate and that the insurer will monitor services annually

for quality assurance;

      (f)

Define books and records of the insurer to include all books and records

developed or maintained under or related to the agreement;

      (g)

Specify that all books and records of the insurer are and remain the property

of the insurer and are subject to control of the insurer;

      (h)

State that all funds and invested assets of the insurer are the exclusive

property of the insurer, held for the benefit of the insurer, and are subject

to the control of the insurer;

      (i)

Include standards for termination of the agreement with and without cause;

      (j)

Include provisions for indemnification of the insurer in the event of gross

negligence or willful misconduct on the part of the affiliate providing the

services;

      (k)

Specify that, if the insurer is placed in receivership or seized by the

commissioner under KRS Chapter 304.33:

      1.

All of the rights of the insurer under the agreement extend to the receiver or

commissioner; and

      2.

All books and records will immediately be made available to the receiver or the

commissioner, and shall be turned over to the receiver or commissioner

immediately upon the receiver or the commissioner’s request;

      (l)

Specify that the affiliate has no automatic right to terminate the agreement if

the insurer is placed in receivership pursuant to KRS Chapter 304.33; and

      (m)

Specify that the affiliate will continue to maintain any systems, programs, or

other infrastructure notwithstanding a seizure by the commissioner under KRS Chapter

304.33, and will make these available to the receiver for as long as the

affiliate continues to receive timely payment for services rendered.

 

      Section

16. Enterprise Risk Report. The ultimate controlling person of an insurer

required to file an enterprise risk report pursuant to KRS 304.37-020(13) shall

furnish the required information on Form F.

 

      Section

17. Extraordinary Dividends and Other Distributions. (1) Requests for approval

of extraordinary dividends or any other extraordinary distribution to

shareholders shall include the following:

      (a)

The amount of the proposed dividend;

      (b)

The date established for payment of the dividend;

      (c)

A statement as to whether the dividend is to be in cash or other property and,

if in property, a description of the property, its cost, and its fair market

value together with an explanation of the basis for valuation;

      (d)

A copy of the calculations determining that the proposed dividend is

extraordinary. The work paper shall include the following information:

      1.

The amounts, dates, and form of payment of all dividends or distributions, including

regular dividends but excluding distributions of the insurers own securities,

paid within the period of twelve (12) consecutive months ending on the date

fixed for payment of the proposed dividend for which approval is sought and

commencing on the day after the same day of the same month in the last

preceding year.

      2.

Surplus as regards policyholders, total capital and surplus, as of the 31st day

of December next preceding;

      3.

If the insurer is a life insurer, the net gain from operations for the twelve

(12) month period ending the 31st day of December next preceding;

      4.

If the insurer is not a life insurer, the net income less realized capital

gains for the twelve (12) month period ending the 31st day of December next

preceding and the two (2) preceding twelve (12) month periods; and

      5.

If the insurer is not a life insurer, the dividends paid to stockholders excluding

distributions of the insurer's own securities in the preceding two (2) calendar

years.

      (e)

A balance sheet and statement of income for the period intervening from the

last annual statement filed with the commissioner and the end of the month

preceding the month in which the request for dividend approval is submitted;

and

      (f)

A brief statement as to the effect of the proposed dividend upon the insurer's

surplus and the reasonableness of surplus in relation to the insurer's

outstanding liabilities and the adequacy of surplus relative to the insurer's

financial needs.

      (2)

Subject to KRS 304.37-030(2), each registered insurer shall report to the commissioner

all dividends and other distributions to shareholders within fifteen (15)

business days following the declaration, including the same information required

by subsection (1)(d) of this section.

 

      Section

18. Adequacy of Surplus. (1) In determining the adequacy and reasonableness of

an insurer's surplus pursuant to KRS 304.37-030(4), no single factor shall be

controlling. The commissioner shall consider the net effect of all of these

factors plus other factors bearing on the financial condition of the insurer.

      (2)

In comparing the surplus maintained by other insurers, the commissioner shall

consider the extent to which each of these factors varies from insurer to

insurer and in determining the quality and liquidity of investments in

subsidiaries, the commissioner shall consider the individual subsidiary and may

discount or disallow its valuation to the extent that the individual investments

so warrant.

 

      Section

19. Incorporated by Reference. (1) The following material is incorporated by

reference:

      (a)

"Form A Statement Regarding the Acquisition of Control of or Merger With a

Domestic Insurer," October 2014;

      (b)

"Form B Insurance Holding Company System Annual Registration Statement,"

August 2014;

      (c)

"Form C Summary of Changes to Registration Statement," August 2014;

      (d)

"Form D Prior Notice of a Transaction," August 2014;

      (e)

"Form E Pre-Acquisition Notification Form Regarding the Potential

Competitive Impact of a Proposed Merger or Acquisition by a Non-Domiciliary

Insurer Doing Business in this State or by a Domestic Insurer," August

2014; and

      (f)

"Form F Enterprise Risk Report," August 2014.

      (2)

This material may be inspected, copied, or obtained, subject to applicable

copyright law, at the Kentucky Department of Insurance, 215 West Main Street,

Frankfort, Kentucky 40601, Monday through Friday, 8 a.m. to 4:30 p.m. Forms may

also be obtained on the Department of Insurance Internet Web site, http://insurance.ky.gov. (19 Ky.R. 343; Am. 722; eff. 9-10-1992;

TAm eff. 8-9-2007; 41 Ky.R. 602; 1059; eff. 12-5-2014.)