SECTION .0600 – CERTIFICATION PROCEDURE
10A NCAC 06R .0601 PROCEDURE
(a) All individuals, groups or organizations operating or
wishing to operate an adult day care program as defined by G.S. 131D‑6
shall apply for a certificate to the county department of social services in
the county where the program is to be operated.
(b) A social worker shall provide technical assistance and
shall conduct a study of the program using the Division of Aging Adult Services
Form DAAS-1500 or DASS-6205.
(c) The county of social services shall submit the initial
certification package to the state Division of Aging and Adult Services. The
materials and forms to be included in the package are:
(1) program policies;
(2) organizational diagram;
(3) job descriptions;
(4) Form 732a-ADS (Daily Rate Sheet) or the
equivalent showing planned expenditures and resources available to carry out
the program of service for a 12 month period;
(5) a floor plan of the facility showing
measurements, restrooms and planned use of space;
(6) Form DOA-1498 (Fire Inspection Report) or
the equivalent completed and signed by the local fire inspector, indicating
approval of the facility, no more than 30 days prior to submission with the
certification package;
(7) Form DOA-1499 (Building Inspection Report
for Adult Day Care Centers), DOA-1499a (Building Inspection Form for Adult Day
Care Homes), or the equivalent completed and signed by the local building
inspector indicating approval of the facility, no more than 30 days prior to
submission with the certification package;
(8) Form DENR-4054 (Sanitation Evaluation
Report) or the equivalent completed and signed by a local sanitarian,
indicating approval of the facility, no more than 30 days prior to the
submission with the certification package;
(9) written notice and the effective date if a
variance of local zoning ordinances has been made in order for property to be
utilized for an adult day care program;
(10) a copy of the articles of incorporation,
bylaws and names and addresses of board members for adult day care programs
sponsored by a non‑profit corporation;
(11) the name and mailing address of the owner if
a proprietary program;
(12) a written medical statement from a
physician, nurse practitioner or a physician's assistant, completed within the
12 months prior to submission of the certification package, for each proposed
staff member certifying absence of a health condition that would pose a risk to
others and that the employee can perform the duties normally assigned on the
job;
(13) verification of standard first aid and
cardio-pulmonary resuscitation certification (CPR) for each proposed staff
member who is physically able and who will have direct contact with
participants. If a staff member is determined to be physically unable to complete
this training, a signature by a licensed physician, physician's assistant or
nurse practitioner attesting to such shall be provided indicating the time
limit of such physical inability. The first aid and CPR training shall be:
(A) taught by an instructor certified through the
American Heart Association, American Red Cross, National Safety Council,
American Safety and Health Institute, or Emergency Medical Services;
(B) current, as determined by the organization
conducting the training and issuing the certification; and
(C) documented on an official attendance card issued by
the organization certifying the training, or documented by the attendance
course roster, in which case the roster shall be signed by the instructor,
indicate pass or fail for each student, indicate the length of time the
training is valid and be accompanied by a copy of the instructor's
certification;
(14) evidence of the completion of a statewide
criminal history records search for the past five years for the program owner
and each proposed staff member having direct contact with participants,
conducted by an agency approved by the North Carolina Administrative Offices of
the Courts; and
(15) DAAS-1500 (Adult Day Care Certification
Report). This form must be submitted by the county department of social
services with a copy to the program.
(d) No more than 60 days prior to the end of the current
period of certification, the county department of social services shall submit
to the Division of Aging and Adult Services the following forms and materials
which make up a certification package for the renewal of a certification.
(1) Form DOA-1498 (Fire Inspection Report) or
the equivalent completed and signed by the local fire inspector, indicating
approval of the facility, dated no more than 12 months prior to submission with
the certification package;
(2) Form DOA-1499 (Building Inspection Report
for Adult Day Care Centers), DOA-1499a (Building Inspection Form for Adult Day
Care Homes), or the equivalent when structural building modifications have been
made during the previous 12 months, completed and signed by the local building
inspector indicating approval of the facility, within 30 days following
completion of the structural building modifications;
(3) Form DENR-4054 (Sanitation Evaluation
Report) or the equivalent completed and signed by a local environmental health
specialist, indicating approval of the facility, no more than 12 months prior
to submission with the certification package;
(4) a written medical statement from a
physician, nurse practitioner or physician's assistant for each staff member
hired subsequent to the previous certification or recertification expiration
date, certifying absence of a health condition that would pose a risk to others
and that the employee can perform the duties normally assigned on the job;
(5) an updated copy of the program policies,
organizational diagram, job descriptions, names and addresses of board members
if applicable, and a floor plan showing measurements, restrooms, and planned
use of space, if any changes have been made since the previous certification
package was submitted;
(6) Form 732a-ADS (Daily Rate Sheet) or the
equivalent showing planned expenditures and resources available to carry out
the program of service for a 12 month period;
(7) verification of standard first aid and
cardio-pulmonary resuscitation certification (CPR) for each proposed staff
member who is physically able and who will have direct contact with
participants. If a staff member is determined to be physically unable to
complete this training, a signature by a licensed physician, physician's
assistant or nurse practitioner attesting to such shall be provided indicating
the time limit of such physical inability. The first aid and CPR training
shall be:
(A) taught by an instructor certified through the
American Heart Association, American Red Cross, National Safety Council,
American Safety and Health Institute or Emergency Medical Services;
(B) current, as determined by the organization
conducting the training and issuing the certification; and
(C) documented by an official attendance card issued by
the organization certifying the training, or documented by the attendance
course roster, in which case the roster shall be signed by the instructor, indicate
pass or fail for each student, indicate the length of time the training is
valid and be accompanied by the instructor's certification.
(8) Evidence of the completion of a statewide
criminal history records search for the past five years for each staff member
hired subsequent to the previous certification or recertification expiration
date having direct contact with participants, conducted by an agency approved
by the North Carolina Administrative Offices of the Courts; and
(9) DAAS-1500 (Adult Day Care Certification
Report). This form must be submitted with the certification package by the
county department of social services to the Division of Aging and Adult
Services at least 30 days in advance of the expiration date of the certificate,
with a copy to the program.
(e) Following review of the certification package, a pre‑certification
visit may be made by staff of the State Division of Aging and Adult Services.
(f) Within 14 business days, the Division of Aging and
Adult Services shall provide written notification to the applicant and the
county department of social services of the action taken after a review of the
certification package and visit, if made.
History Note: Authority G.S. 131D‑6; 143B‑153;
Eff. January 1, 1986;
Amended Eff. September 1, 2007; July 1, 2007; July 1, 2000; May 1, 1992; July 1, 1990.