Section .0300 ‑ Adoption Of Federal Policies

Published: 2015

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(a)  In order to provide consistency and uniformity in the

administration of all contracts, these the following guidelines including any

subsequent amendments or editions of the same are hereby incorporated by

reference as rules of the North Carolina Department of Transportation to be

used as contract guidelines on non‑federally funded projects.  Policies

in effect on the date a contract is entered into will govern the contract for

the duration of the contract. Copies of the below listed items are available

for inspection in the Office of the DOT Controller.

(b)  The guidelines hereby incorporated are:

(1)           Federal‑Aid Highway Program Manual

which is available at no cost from the N.C. DOT Design Services Branch, P.O.

Box 25201, Raleigh, NC  27611:


Volume                  Chapter                 Section                   Subsection


                     1                              4                             

3                                                         Reimbursement for



‑ Issued 8‑5‑88


     1                              4                             

5                                                         Payroll and related

expense of


employees; general administration and other overhead; and cost accumulation

centers and distribution methods ‑ Issued 1‑26‑81


                     1                              7                             

2                                                         Administration of



– Issued 1‑21‑80


                     4                              1                             

2                                                         Administration of


planning projects ‑ Issued



     6                              6                             

3                              1                         Utility relocations,



reimbursements ‑ Issued 11‑11‑88


(2)           Code of Federal Regulations which is

available from the US Government Printing Office, Washington, DC 20402.  The

cost for Title 48 Part 31.2 is thirty one dollars ($31.00).  The cost for Title

49 Part 18 is twenty dollars ($20.00).  The cost for Title 23 Part 172 is

eighteen dollars ($18.00):


Title 48 Part

31.2                                                                                                                 Contracts

with commercial organizations – Issued 4‑28‑89


Title 49 Part

18                                                                                                                    Uniform

administrative requirements for grants and cooperative agreements with state

and local governments (USDOT Common Rule) ‑ Issued 3‑11‑88


Title 23 Part

172                                                                                                                  Administration

of Engineering and Design related services contracts -- Issued 4‑30‑91


(3)           Office of Management and Budget Circulars

which are available from OMB Publications Office, Washington, DC 20503 at no



OMB Circular A‑21                                                                                                             Cost

principles for educational institutions -- Issued 3‑6‑79


OMB Circular A‑87                                                                                                             Cost

principles for state and local governments -- Issued 1‑1‑81


OMB Circular A‑102,

Attachment A‑O                                                                          Uniform

administrative requirement for grants‑in‑aid to state and local

governments -- Issued 1‑1‑81


OMB Circular A‑102

(Revised)                                                                                        Grants

and cooperative agreements with state and local governments -- Issued 3‑11‑88


OMB Circular A‑110                                                                                                          Grants

and agreements with institutions of higher education, hospitals and other non‑profit

organizations -- Issued 7‑1‑76


OMB Circular A‑122                                                                                                          Cost

principles for non‑profit organizations ‑ Issued 7‑80


OMB Circular A‑128                                                                                                          Audits

of state and local governments ‑ Issued 4‑12‑85


OMB Circular A‑133                                                                                                          Audits

of institutions of higher education and other non‑profit organizations --

Issued 3‑8‑90


OMB Compliance

Supplements                                                                                       USDOT

Programs only ‑ Issued 9‑90


(4)           Federal Transportation Administration

Circulars which are available from FTA Publications Office, Washington, DC

20590 at no cost:


FTA     C    

4220.1B                                                                                                           Third

party contracting guidelines ‑ Issued 5‑5‑88


FTA     C    

5700.1                                                                                                              Requirements

and responsibilities indirect cost proposals/cost allocation plans for

technical studies and capital grants-- Issued 5‑24‑83


FTA     C    

7005.1                                                                                                              Documentation

of private enterprise participation required for Section 3 & 9 programs ‑

Issued 12‑5‑86


FTA     C    

7010.1                                                                                                              Capital

cost of contracting ‑ Issued 12‑5‑86


(5)           Department of Treasury Circular which is

available at no cost from the N.C. DOT External Audit Branch, P.O. Box 25201,

Raleigh, NC  27611:


Circular 1075.1

Part 205                                                                                                    Withdrawal

of cash from the Treasury for advances under Federal grant and other programs ‑

Issued 10‑14‑77


(6)           Federal Single Audit Act issued 10‑11‑84

(P.L. 98-502), which is available from GAO Document Center, Washington, DC 

20548 at no cost.


History Note:        Authority G.S. 143B‑10; 143B‑348;

Eff. July 1, 1978;

Amended Eff. December 1, 1993; November 1, 1991;

Pursuant to G.S. 150B-21.3A, rule is necessary without

substantive public interest Eff. October 24, 2015.


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