11
KAR 5:145. CAP grant award determination procedure.
RELATES
TO: KRS 164.744(2), 164.753(4), 164.7535, 164.7889(3)
STATUTORY
AUTHORITY: KRS 164.748(4), 164.753(4), 164.7889(3)
NECESSITY,
FUNCTION, AND CONFORMITY: KRS 164.748(4) requires the authority to promulgate
administrative regulations pertaining to the awarding of grants, scholarships,
and honorary scholarships as provided in KRS 164.740 to 164.7891. KRS
164.753(4) requires the authority to promulgate administrative regulations pertaining
to grants. KRS 164.7889(3) requires the authority to promulgate an
administrative regulation that increases both the maximum amount available
under the grant programs, and increases the average income level for
qualification for the grant programs if sufficient funds are available. This
administrative regulation prescribes the award determination procedures for the
CAP Grant Program.
Section
1. Each application submitted pursuant to 11 KAR 4:080 and 11 KAR 5:130 shall
be reviewed for determination that all eligibility requirements established in
11 KAR 5:034 are met. To qualify for a CAP award based on financial need, the
applicant's expected family contribution shall be $5,198 or less.
Section
2. CAP Grant Award. (1) Except as provided in subsection (2) of this section,
the maximum CAP grant in any semester for an applicant accepted for enrollment
on a full-time basis as determined by the educational institution in an
eligible program shall be the lesser of:
(a)
$950; or
(b)
The amount of eligibility the student has remaining within the aggregate KHEAA
grant limit.
(2)
The maximum CAP grant in any semester for an applicant accepted for enrollment
on less than a full-time basis as determined by the educational institution in
an eligible program shall be:
(a)
The amount specified in subsection (1)(a) of this section:
1.
Divided by twelve (12); and
2.
Multiplied by the number of credit hours in which the applicant is accepted for
enrollment; and
(b)
Not in excess of the maximum specified in subsection (1)(b) of this section.
(3)
For any academic year, a student shall not receive more than $1,900 for an
aggregate CAP grant award.
Section
3. (1) A KHEAA grant awarded to an incarcerated individual shall be considered
an overaward to the extent that the KHEAA grant, in combination with financial
assistance received from other sources, exceeds the student's actual cost for
tuition, fees, and books.
(2)
A KHEAA grant award shall not be made for a summer academic term.
Section
4. (1) A KHEAA grant award shall not exceed the applicant's cost of education
less expected family contribution and other anticipated student financial
assistance.
(2)
The authority shall reduce or revoke a KHEAA grant upon receipt of
documentation that financial assistance from other sources in combination with
the KHEAA grant exceeds the determination of financial need for that student.
(3)
The KHEAA Grant Program Officer (KGPO) and the grant recipient shall make every
reasonable effort to provide the authority the information needed to prevent an
overaward.
(4)
If the applicant’s expected family contribution, disbursed KHEAA grant amount,
plus other student financial assistance exceeds his need, the excess shall be
considered to be an overaward. If an overaward occurs, this amount shall be
returned to the authority immediately.
Section
5. (1) If the authority receives revised data that, upon recomputation, results
in the student becoming ineligible for a KHEAA grant that has already been
offered, but not disbursed, the grant shall be revoked.
(2)
If the student is determined to be ineligible after the KHEAA grant has been
disbursed, the student shall repay to the authority the entire amount of the
KHEAA grant.
Section
6. If the educational institution receives revised data that, upon
recomputation, necessitates reduction of the KHEAA grant, and:
(1)
If the grant has not yet been disbursed for the fall academic term, the
reduction shall be made to both the fall and spring disbursements, and the
educational institution shall notify the student of the reduction;
(2)
If the grant for the fall academic term has already been disbursed and the
student enrolls for the spring academic term, the reduction shall be made to
the spring disbursement, and the educational institution shall notify the
student of the reduction;
(3)
If the grant for the fall academic term has already been disbursed and the
student does not enroll for the spring academic term, the educational
institution shall notify the student of the fall overaward and the student shall
repay the overaward to the authority; or
(4)
If both the fall and spring disbursements have been made, the educational
institution shall notify the student of the overaward and the student shall
repay the overaward to the authority.
Section
7. (1) Students requested by the institution to provide verification of data
for any financial assistance program shall provide the verification before
receiving disbursement of a KHEAA grant.
(2)
Any student who is awarded a KHEAA grant who fails to provide verification
requested by the participating institution shall be deemed ineligible, and the
grant shall be revoked. (18 Ky.R. 3547; eff. 8-1-1992; Am. 19 Ky.R. 1631; 2233;
eff. 4-7-93; 21 Ky.R. 56; eff. 9-12-94; 26 Ky.R. 2277; 27 Ky.R. 469; eff.
8-14-2000; 3306; eff. 8-15-01; 29 Ky.R. 164; eff. 9-9-02; 30 Ky.R. 355; 834;
eff. 10-31-03; 31 Ky.R. 577; 922; 11-8-04; 1694; eff. 6-13-05; 33 Ky.R. 178;
710; eff. 10-6-06; 34 Ky.R. 106; eff. 9-10-2007; 34 Ky.R. 2323, eff. 8-1-2008;
36 Ky.R. 123; eff. 10-12-2009; 37 Ky.R. 84; eff. 10-1-2010; 38 Ky.R. 1611; eff.
6-11-2012; 40 Ky.R. 76; eff. 9-9-13; 41 Ky.R. 2100; eff. 7-6-2015.)
