201 KAR 14:150.

School records.

 

      RELATES

TO: KRS 317.410, 317.450, 317.540

      STATUTORY

AUTHORITY: KRS 317.430, 317.440(1)(b)

      NECESSITY,

FUNCTION, AND CONFORMITY: KRS 317.440(1)(b) requires the Kentucky Board of

Barbering to promulgate administrative regulations to govern quantity and

quality of equipment, supplies, materials, records, and furnishings required in

barber shops or schools. This administrative regulation establishes

requirements for school records.

 

      Section

1. A monthly attendance record of the entire enrollment, including full-time

and part-time students and instructors, shall be kept by the schools and

received at the board office not later than the tenth calendar day of each

month.

      (1)

A barber school shall be held fully responsible for the completeness and

accuracy of the attendance record, which shall show the total hours obtained

for the previous month and the total accumulated hours to date for all students

and instructors.

      (2)

Only the hours recorded shall be submitted each month. The report shall not be

amended without proof of error, and shall be available for inspection.

      (3)

A copy of the student's daily attendance record for the month of graduation

through the date of a student's graduation shall be submitted with the

student's certification of hours as part of the application for examination

upon completion of the course.

 

      Section

2. A copy of the monthly attendance record, as provided to the board office,

shall be posted monthly on a bulletin board in the school so it is available at

all times to the students, employees, board members, or agents of the board.

 

      Section

3. (1) Barber schools shall be required to keep a record of a student's daily

work, approved and signed by the instructor of each student's practical work,

work performed on clinic patrons, and classroom work.

      (2)

This record shall be available for inspection and shall be included:

      (a)

With the student’s certification of hours and application for examination, upon

completion of the course; or

      (b)

With the certification of hours:

      1.

If a student withdraws or is dismissed from school; or

      2.

Upon the closure of a school.

 

      Section

4. (1) A detailed record shall be kept of all enrollments, withdrawals,

dismissals, and graduations.

      (2)

Certification of hours completed, including a copy of the student's daily

attendance record for the month of graduation through the date of a student's

graduation, shall be forwarded with all records of a student's daily work, to

the office of the board within ten (10) calendar days of a student's

withdrawal, dismissal, graduation, or closure of the barber school.

 

      Section

5. (1) All records shall be kept in a lockable file on the premises of the

school and shall be available for inspection.

      (2)

The security of all records shall be the responsibility of the school.

      (3)

Records shall be locked if not in use or during nonbusiness hours. (KBB:Sch:Rec'ds-1;

1 Ky.R. 731; eff. 5-14-1975; Am. 10 Ky.R. 902; eff. 2-1-1984; 35 Ky.R. 1835;

eff. 1-5-2009; 40 Ky.R. 1867; 2415; eff. 6-6-2014.)