815 KAR 8:060. Requirements for approval of continuing education courses and providers

Link to law: http://www.lrc.ky.gov/kar/815/008/060.htm
Published: 2015

Subscribe to a Global-Regulation Premium Membership Today!

Key Benefits:

Subscribe Now
      815 KAR 8:060. Requirements for

approval of continuing education courses and providers.

 

      RELATES

TO: KRS 198B.658, 198B.660, 198B.664, 198B.672, 198B.684

      STATUTORY

AUTHORITY: KRS 198B.654(1), 198B.684

      NECESSITY,

FUNCTION, AND CONFORMITY: KRS 198B.654(1) requires the Kentucky Board of

Heating, Ventilation, and Air Conditioning Contractors to promulgate

administrative regulations necessary to enforce the provisions of KRS 198B.650

to 198B.689. KRS 198B.684 authorizes the board to promulgate an administrative

regulation to establish requirements for approval of continuing education

courses and providers. This administrative regulation establishes the

requirements for approval of continuing education courses and providers.

 

      Section

1. Requirements for Continuing Educational Provider Approval. (1) Continuing

Education Providers shall either be a:

      (a)

Trade Association with affiliation to the HVAC Trade;

      (b)

Trade school;

      (c)

College;

      (d)

Technical school;

      (e)

Business dedicated solely to providing continuing education and that provides

at least one (1) HVAC course in each of Kentucky's congressional districts

quarterly;

      (f)

HVAC Company that employs full-time training personnel to conduct continuing

education programs providing continuing education for journeymen only; or

      (g)

HVAC manufacturer or distributor that employs full-time training personnel to

conduct continuing education programs providing continuing education for

journeymen only.

      (2)(a)

Each continuing education course provider shall register with the department as

required by subsection (3) of this section before submitting course materials

for department approval.

      (b)

Registration shall be valid for two (2) years from the date of issuance.

      (3)

Course providers shall register on Form HVAC 8, Application for Approval as a

Continuing Education Course Provider for HVAC Licensure, provided by the

department and shall include the following:

      (a)

Company name;

      (b)

Contact person;

      (c)

Mailing address;

      (d)

Email address;

      (e)

Telephone number; and

      (f)

Fax number.

      (4)

The department shall maintain a list of approved continuing education course

providers.

      (5)

Each course provider shall report to the department any change to the

information submitted in the initial application within thirty (30) days after

the change takes effect.

      (6)

For each course approved, the provider shall distribute a questionnaire to each

applicant in attendance for the purpose of rating the course.

 

      Section

2. Continuing Education Course Approval. (1) A separate application for

approval shall be submitted to the department on Form HVAC 9, Application for

Continuing Education Course for HVAC Licensure, for each course offered by the

course provider.

      (2)(a)

An Application for Approval as a Continuing Education Course Provider for HVAC

Licensure shall be submitted only by an approved provider registered with the

department.

      (b)

Applications shall be submitted at least thirty (30) days prior to the course’s

offering.

      (3)

A continuing education course shall provide instruction in at least one (1) of

the subject areas specified in 815 KAR 8:050, Section 1(3)(a) through (d) and

Section 2(3)(a) through (d).

      (4)

The course application shall include the following:

      (a)

Name of the course;

      (b)

Name and registration number of the provider;

      (c)

A course syllabus;

      (d)

Name of the instructor or presenter along with his or her qualifications;

      (e)

The amount of actual time needed to present the course;

      (f)

The objectives of the course; and

      (g)

A statement of the practicality of the course to the HVAC trade.

      (5)

Content changes made to the course shall require a subsequent submission to the

department for review and approval.

      (6)

Course approval shall be valid for two (2) years from the date of department

approval.

      (7)(a)

The department shall issue a course number for each approved course.

      (b)

The course number and the provider’s number shall appear on all advertisements

and certificates for the course.

      (8)

A provider shall submit to the department a quarterly schedule including dates

and locations of courses by January 1, April 1, July 1, and October 1 annually.

      (9)

Providers may submit additional courses to their quarterly schedule if done at

least thirty (30) days prior to the course offerings.

      (10) The department shall receive

notification of scheduling changes at least ten (10) working days prior to the

originally scheduled course date by fax or e-mail to the Director of the

Division of HVAC.

      (11)

Cancellations.

      (a)

The provider shall give notice of cancellation to registrants no less than five

(5) working days prior to scheduled classes unless the governor declares a

state of emergency or other conditions exist that would preclude a five (5) day

notification of cancellation.

      (b)

If a scheduled class is cancelled, the registrant shall have the option to

attend a rescheduled class or receive a full refund for the cancelled class

from the provider.

      (c)

A registrant who notifies a provider of registration cancellation prior to five

(5) working days of a scheduled course may choose either a full refund or to

attend a subsequent course.

      (d)

Providers shall not cancel a course with ten (10) or more registrants, unless

it is the result of an emergency.

 

      Section

3. Continuing Education Course Records. (1) Each registered course provider

shall establish and maintain for three (3) years the following records for each

approved course:

      (a)

Certificates of completion as provided in subsection (2) of this section;

      (b)

An attendance sign-in and sign-out sheet; and

      (c)

A course syllabus.

      (2)

Certificates of completion.

      (a)

Each registered course provider shall issue a certificate of completion for

each participant who enrolled and completed an approved continuing education

course.

      (b)

A certificate of completion shall contain the following information about the

individual participant:

      1.

Name;

      2.

Address;

      3.

License number;

      4.

Date of attendance; and

      5.

Course completed.

      (c)

One (1) copy of the certificate of completion shall be:

      1.

Sent to the department electronically;

      2.

Retained on file by the provider in compliance with subsection (1) of this

section; and

      3.

Given to the participant upon completion of the course.

 

      Section

4. Course Audits. (1) Records requested in writing by the department shall be

delivered to the department within ten (10) days of the requesting date.

      (2)

Representatives of the department may attend an approved continuing education

course to ensure that the course meets the stated objectives and that

applicable requirements are being met.

 

      Section

5. Disciplinary Action. Provider approval shall be denied or revoked if the

department determines that the provider:

      (1)

Obtains, or attempts to obtain, registration or course approval through fraud,

false statements, or misrepresentation;

      (2)

Does not provide complete and accurate information in either the initial

registration or in notification of changes to the information;

      (3)

Advertises a course as being approved by the department prior to receiving

approval; or

      (4)

Fails to comply with the requirements of this administrative regulation.

 

      Section

6. Incorporation by Reference. (1) The following material is incorporated by

reference:

      (a)

Form HVAC 8, "Application for Approval as a Continuing Education Course

Provider for HVAC Licensure", January 2010; and

      (b)

Form HVAC 9, "Application for Continuing Education Course for HVAC

Licensure", January 2010.

      (2)

This material may be inspected, copied, or obtained, subject to applicable

copyright law, at the Department of Housing, Buildings and Construction, HVAC

Division, 101 Sea Hero Road, Suite 100, Frankfort, Kentucky 40601-5405, Monday

through Friday, 8 a.m. to 4:30 p.m. (36 Ky.R. 1400; Am. 1931; eff. 3-5-2010; 39

Ky.R. 1064; 1407; eff. 2-1-2013.)