Statutory Instruments
1998 No. 599
PUBLIC RECORDS
The Public Record Office (Fees) Regulations 1998
Made
6th March 1998
Coming into force
1st April 1998
The Lord Chancellor, in exercise of the powers conferred on him by section 2(5) of the Public Records Act 1958(1) and with the concurrence of the Treasury, hereby makes the following Regulations—
1. These Regulations may be cited as the Public Record Office (Fees) Regulations 1998 and shall come into force on 1st April 1998.
2.—(1) Subject to paragraph (3), the fees to be charged for the authentication of copies of or extracts from records under the charge of the Keeper of Public Records and for other services afforded by officers of the Public Record Office shall be those set out in column A of the Schedule in place of those set out in column B.
(2) In the Schedule, where a charge is made by reference to an hour, the full hourly charge shall be payable in respect of part of an hour.
(3) The Keeper of Public Records may remit a fee where the service performed or to be performed by him has been or is likely to be exceptionally simple.
3. The Public Record Office (Fees) Regulations 1997(2) are hereby revoked.
Irvine of Lairg, C.
2nd March 1998
We concur,
Jon Owen Jones
Graham Allen
Two of the Lords Commissioners of Her Majesty’s Treasury
6th March 1998
Regulation 2
SCHEDULE
Column A
Column B
Item
New Fee
Old Fee
£
£
Officer’s Time
1. For an officer of the Public Record Office to provide a service away from the office e.g. attending court and delivering documents, in addition to the actual travelling expenses properly incurred, for each day or part of a day
380.00
369.00
Research
2. For any piece of research, for each 15 minutes for each enquiry.
8.00
8.00
Reader Tickets
3. For the replacement of a lost ticket
2.50
2.00
Microfilming of records
4.1 For 35mm microfilm of records, where there is no existing copy
Per hour
50.00
50.00
Minimum charge
150.00
150.00
4.2 For 35mm silver duplicate microfilm from existing film—
Per metre (silver)
1.60
1.75
Per metre (diazo)
0.90
1.00
Minimum charge
45.00
50.00
Microfiche copies of records
5.1 For Diazo microfiche of records, where there is no existing negative microfiche—
Per hour
50.00
50.00
Minimum charge
50.00
50.00
5.2 For duplicate Diazo microfiche supplied from existing masters—
Per fiche
2.60
2.60
Electrostatic copies of records at research quality
6.1 For direct copies of original documents—
(i)Monochrome A4 sheet
Per print
0.35
0.35
(ii)Monochrome A3 sheet
Per print
0.40
0.40
(iii)Monochrome A2 sheet
Per print
0.70
0.62
(iv)Colour A4 sheet
Per print
4.20
2.10
(v)Colour A3 sheet
Per print
8.40
4.20
(vi)Colour A2 sheet
Per print
19.80
19.80
(vii)Colour A1 sheet
Per print
39.60
38.50
(viii)Additional charge where copying is difficult due to the nature of the document
Per hour
20.00
19.00
6.2 For prints from existing microfilm
Per print
0.35
0.30
6.3 For prints from microfilm where no negative exists—
(i)Filmed at a rate of 18 frames per hour or more
Per print
2.60
2.60
Minimum charge
5.20
5.20
(ii)Filmed at a rate of less than 18 frames per hour
Per hour
47.00
47.00
6.4 For prints from existing microfilm (self service)—
Per print
0.25
0.25
Bromide prints from microfilm
Service withdrawn
Photographs of records
7.1 For monochrome prints—
20.3cm*25.4cm
8.90
8.90
30.5cm*40.6cm
9.40
9.40
40.6cm*50.8cm
10.00
10.00
Where no negative exists, for a photographic service—
per negative
21.00
21.00
7.2 For colour prints—
12.7cm*17.8cm
20.40
20.40
15.2cm*20.3cm
23.10
23.10
20.3cm*25.4cm
29.40
29.40
Where no negative exists, for a photographic service—
per negative
21.00
21.00
7.3 For 35mm colour slides—
per slide
11.00
11.00
Miscellaneous reprographic charges
8.1 Reprographic work requiring special attention or any reprographic service not mentioned in this Schedule and which the Public Record Office is able to undertake
Per hour of staff time
20.00
19.00
8.2 Handling, packaging, postage and insurance for all postal orders at 10% of the cost of copying work—
Minimum charge
2.50
8.3 For an estimate of the cost of copying work to be caried out requested by post, refundable on the placement of an order to the value of £10.00 or over
10.00
10.00
Authentication of copies of records
9. For the authentication of a copy of a record or of an extract from a record, in addition to the charge for the copy, for each sheet
12.50
12.50
Preparation of records for exhibition
10.1 For the preparation of records for display at exhibitions outside the Public Records Office—
(i)For documents up to 851mm by 603mm
33.70
32.70
(ii)For documents between 851mm by 603mm and 1142mm by 837mm
53.00
51.00
(iii)For documents between 1142mm by 837mm and 1676mm by 1142mm
75.00
73.00
(iv)For documents larger than 1676mm by 1142mm, for each additional 300mm or part of 300mm on either dimension
1.60
1.60
(v)In addition to the fees (i) to (iv) above, where the notice given of the requirement is three months or less
55.00
54.00
10.2 For the making of perspex or other special mounts, in addition to the actual costs of materials properly incurred, for each hour of staff time
26.00
25.00
10.3 For the repair of documents to a standard appropriate for exhibition or reproduction, in addition to the costs of preparing them for display, for each hour of staff time
26.00
25.00
Seals
11.1 For the making of casts of seals from an existing rubber mould, for each side of the seal—
(i)Seals up to 50mm in diameter
Resin
31.00
31.00
Wax
43.00
43.00
(ii)Seals between 50mm and 100mm in diameter
Resin
31.00
31.00
Wax
45.00
45.00
(iii)Seals over 100mm in diameter
Resin
32.00
32.00
Wax
48.00
48.00
11.2 For the making of casts of seals where no existing rubber mould exists, for each side of the seal—
(i)Seals up to 50mm in diameter
Resin
82.00
82.00
Wax
94.00
94.00
(ii)Seals between 50mm and 100mm in diameter
Resin
87.00
87.00
Wax
100.00
100.00
(iii)Seals over 100mm in diameter
Resin
90.00
90.00
Wax
106.00
106.00
Datasets
(Datasets are any form of structured computer-readable data. Examples of datasets are survey files, databases and geographical information systems. For the purposes of these fees, the term ‘datasets' includes dataset documentation.)
12.1 Electronic copies of Datasets per order—
(i)Per dataset or part thereof
150.00
(ii)Per additional different dataset or part thereof
30.00
Plus for the following media—
(iii)
Per writeable CD (Compact Disc)
25.00
(iv)Per DAT (Digital Audio Tape) tape
25.00
(v)Per Exabyte tape
50.00
(vi)Per DLT (Digital Linear Tape) cassette
40.00
(vii)Per 3490 cartridge
20.00
(viii)Per 3.5 inch disk
5.00
Plus, if applicable, additional fee for subsetting data—
(ix)
Per Megabyte of input data processed
0.50
12.2 Copies of Datasets delivered via network transfer—
For types of transfer—
(i)Delayed transfers via FTP (File Transfer Protocol)
Per dataset
50.00
Plus per 10 Megabytes or part thereof
0.06
(ii)Transfer via MIME (Multipurpose Internet Messaging Extensions)
Per dataset
100.00
Plus per Megabyte or part thereof
15.00
(iii)Realtime transfers via HTTP (HyperText Transport Protocol)
Per dataset
150.00
Plus per 10 Megabytes or part thereof
0.10
Plus, if applicable, additional fee for subsetting data—
(iv)
Per Megabyte of input data processed
0.50
12.3 Copies of Datasets or parts thereof on paper—
(i)A4 Monochrome
Per page
0.40
(ii)A3 Monochrome
Per page
0.48
(iv)A4 Colour
Per page
1.60
12.4 Authentication of copies of records
(i)Electronic copies
Plus twice the media fee in 12.1
Per copy
250.00
(ii)Paper copies
Per page
12.50
12.5 Searches
For any piece of research, for each 15 minutes or part thereof for each enquiry
12.00
12.6 Miscellaneous
(i)For an estimate of a fee in respect of item 12, refundable on the placement of an order to the value of £10.00 or over
10.00
(ii)Packaging of orders—
Envelope
1.00
Box (all media except DLT and 3490)
5.00
Box (DLT/3490)
15.00
(iii)Postage to be charged at cost
(iv)Replacement of lost password or user ID
5.00
Explanatory Note
(This note is not part of the Regulations)
These Regulations revoke the Public Record Office (Fees) Regulations 1997 and prescribe a new range of fees to be charged for authentication of copies of records and for other services provided by the Public Record Office.
(1)
1958 c. 51.
(2)
S.I. 1997/400.
