Statutory Instruments
2005 No. 397
EDUCATION, ENGLAND
The Central Sussex College (Government) Regulations 2005
Made
28th February 2005
Laid before Parliament
8th March 2005
Coming into force
1st April 2005
In exercise of the powers conferred on the Secretary of State by sections 20(2), 21(1) and (2) and 89(4) of, and Schedule 4 to, the Further and Higher Education Act 1992(1), the Secretary of State for Education and Skills hereby makes the following Regulations:
Citation and Commencement
1. These Regulations may be cited as the Central Sussex College (Government) Regulations 2005, and shall come into force on 1st April 2005.
Instrument and Articles of Government
2. It is hereby prescribed that the instrument of government and articles of government of the further education corporation to be established under the name of “Central Sussex College” shall be as set out in Schedules 1 and 2 to these Regulations respectively.
Kim Howells
Minister of State
Department for Education and Skills
28th February 2005
Regulation 2
SCHEDULE 1Instrument of Government
1.Interpretation
2.Composition of the Corporation
3.Initial Appointments
4.Determination of Membership Numbers
5.Subsequent appointments
6.Appointment of Chair and Vice-Chair
7.Appointment of the Clerk to the Corporation
8.Persons Ineligible to be Members
9.Term of Office
10.Determination of Membership
11.Members not to hold interests in matters relating to the Institution
12.Meetings
13.Quorum
14.Proceedings of Meetings
15.Minutes
16.Public Access to Meetings
17.Publication of Minutes and Papers
18.Allowances to Members
19.Copies of Instrument of Government
20.Change of Name
21.Application of Seal
Interpretation
1. In this Instrument of Government—
“The Council” means the Learning and Skills Council for England,
“the Corporation” means the further education corporation known as Central Sussex College,
“this Instrument” means this Instrument of Government,
“LSC member” means a member of the Corporation appointed by the Council under section 11 of the Learning and Skills Act 2000(2),
“meeting” includes a meeting at which the members attending are present in more than one room, provided that, by the use of video-conferencing facilities, it is possible for every person present at the meeting to communicate with each other,
“the Secretary of State” means the Secretary of State for Education and Skills,
“business member”, “community member”, “co-opted member”, “local authority member”,
“parent member”, “staff member” and “student member” have the meanings given to them in clause 2,
references to the institution are references to the institution which the Corporation is established to conduct and to any institution for the time being conducted by the Corporation in exercise of its powers under the Further and Higher Education Act 1992,
references in relation to the Corporation, to a variable category are references to any category of members, the determined number of which is subject to variation in accordance with clauses 2 and 4.
Composition of the Corporation
2.—(1) The Corporation shall consist of—
(a)not more than 7 members who are, or have been, engaged or employed in business, industry or any profession, or in any other field of employment relevant to the activities of the institution (to be known as “business members”);
(b)not more than 3 members (to be known as “co-opted members”) co-opted by the members of the Corporation;
(c)at least one and not more than 3 members who are members of the staff of the institution elected and nominated as specified in paragraph (4) (to be known as “staff members”);
(d)at least one and not more than 3 members who are students at the institution elected and nominated by such students or (as the Corporation may determine) elected and nominated by a recognised association representing such students (to be known as “student members”);
(e)not more than 2 members who are parents of students under the age of 19 years attending the institution, elected and nominated by other such parents or (as the Corporation may determine) elected and nominated by a recognised association representing such parents (to be known as “parent members”);
(f)at least one and not more than 3 members nominated by such local authorities as the Corporation may nominate (to be known as “local authority members”);
(g)at least one and not more than 3 members nominated by a voluntary body or bodies appearing to the other members of the Corporation to represent the interests of a section of the local community nominated by the other members of the Corporation (to be known as “community members”);
(h)the Principal of the institution (unless he chooses not to be a member);
(i)LSC members (if any).
(2) It shall be for the appointing authority as specified in clause 3 or, as the case may be, clause 5 to determine any question as to whether any person is qualified in accordance with paragraph (1) for appointment as a member of the Corporation of any description or category.
(3) For the purpose of this Instrument, a person who is not for the time being enrolled as a student at the institution shall be treated as such a student during any period when he has been granted leave of absence from the institution for the purposes of study or travel or for carrying out the duties of any office held by him in any students' union at the institution.
(4) Every staff member shall be elected and nominated by the staff of the institution, save that where paragraph (5) applies—
(a)one may be a member of the academic staff elected and nominated only by the academic staff; and
(b)the other or (as the case may be) one other may be a member of the staff other than the academic staff elected and nominated only by the staff other than the academic staff.
(5) This paragraph applies where the Corporation has determined or determine—
(a)(pursuant to clause 4) that there are to be 2 or 3 staff members; and
(b)that both or (as the case may be) 2 of those members are to be elected and nominated as specified in paragraph (4)(a) and (b).
(6) In paragraph (1)(g) “voluntary body” includes any association not conducted for profit.
Initial Appointments
3.—(1) The Secretary of State is the appointing authority for the purpose of this Instrument in relation to the appointment of the first members of the Corporation.
(2) In determining the number of members to appoint within each variable category the Secretary of State shall secure that the number of business members of the Corporation as first constituted shall be equal to one third of the total number of members other than LSC members rounded up to the nearest whole number.
Determination of Membership Numbers
4.—(1) At its first meeting the Corporation shall make a determination with respect to its membership numbers, which shall be not less than 12 but not more than 20 other than LSC members.
(2) Such a determination shall fix the numbers of members of each variable category of which the Corporation is to consist, subject to the limit which applies to each category set out in clause 2.
(3) In making such a determination, the Corporation shall secure that the number of business members of the Corporation, when constituted in accordance with that determination, shall be equal to one third of the total number of members other than LSC members rounded up to the nearest whole number.
(4) Such a determination shall not have effect so as to terminate the appointment of any person who is already a member of the Corporation at the time when it takes effect.
(5) Such a determination may be varied by a subsequent determination, to which paragraphs (1) to (4) shall apply.
Subsequent Appointments
5.—(1) Subject to paragraph (3) the Corporation is the appointing authority in relation to the appointment of any member of the Corporation other than an LSC member at any time after the appointment by the Secretary of State of the first members.
(2) The Corporation may not make any such appointment before it has made the first determination under clause 4.
(3) If the number of members falls below the number needed for a quorum, the Secretary of State is the appointing authority in relation to the appointment of such number of members as is required for a quorum.
(4) The appointing authority may decline to appoint a person as a local authority or community member if the person does not have the specified skills and experience
(5) The appointing authority may decline to appoint a person as a parent, staff, student, local authority or community member if—
(a)they are satisfied that the person has, within ten years before his appointment would otherwise have taken effect, been removed from office as a member of a further education corporation, or
(b)the appointment of the person would contravene any provision of any rules or bye-laws made under article 21 of the Articles of Government relating to the number of consecutive terms for which a member may hold office, provided that such rules or bye-laws make the same provision for each category of members appointed by the appointing authority.
(6) Except as provided in paragraphs (4) and (5) paragraph (1) shall not entitle the Corporation to decline to appoint any person as a parent, staff, student, local authority or community member unless the person is ineligible to be a member of the Corporation by virtue of clause 8.
(7) Where the office of any appointed member becomes vacant the Corporation (where it is the appointing authority) shall as soon as practicable take all necessary steps to appoint a new member to fill the vacancy.
(8) Nothing in this clause shall entitle the Corporation to request more than one nomination from any of the bodies referred to in clause 2(1)(c) to (g) to fill any particular vacancy.
(9) In this clause “specified skills and experience” means skills and experience (other than professional qualifications) specified by the Corporation as appropriate for members of the Corporation after consultation with the local authorities nominated under clause 2(1)(f) and the voluntary body or bodies nominated under clause 2(1)(g).
Appointment of Chair and Vice-Chair
6.—(1) The members shall appoint a Chair and a Vice-Chair from among their number.
(2) Neither the Principal nor any staff or student member shall be eligible to be appointed Chair or Vice-Chair.
(3) The Chair and Vice-Chair shall hold office for such a period as the Corporation may determine.
(4) If both the Chair and the Vice-Chair are absent from any meeting of the Corporation, the members present shall choose one of their number to act as Chair for that meeting, provided that the member chosen shall not be the Principal or a staff or student member.
(5) The Chair or Vice-Chair may resign his office at any time by giving notice in writing to the Clerk to the Corporation.
(6) If at any time the Corporation is satisfied that the Chair or Vice-Chair is unable or unfit to discharge the functions of Chair or Vice-Chair (as the case may be) the Corporation may by notice in writing to the Chair or Vice-Chair remove him from his office and thereupon the office shall be vacant.
(7) At the last meeting before the expiry of the term of office of the Chair or the Vice-Chair, or following the resignation or removal from office of the Chair or the Vice-Chair, the members shall appoint a new Chair or Vice-Chair, as the case may be, from among their number.
(8) At the expiry of their term of office the Chair or Vice-Chair shall be eligible for reappointment.
Appointment of the Clerk to the Corporation
7.—(1) Subject to paragraph (4) the Corporation shall appoint a person to serve as Clerk to the Corporation.
(2) Subject to clause 14 the Clerk to the Corporation shall be entitled to attend all meetings of the Corporation (including all meetings of any committee of the Corporation).
(3) In the event of a temporary absence of the Clerk to the Corporation, the Corporation shall appoint a person to serve as a temporary Clerk to the Corporation; and any reference in this Instrument to the Clerk to the Corporation shall include a temporary Clerk appointed under this paragraph.
(4) The Principal shall be ineligible to be appointed as Clerk to the Corporation or as a temporary Clerk to the Corporation.
Persons Ineligible to be Members
8.—(1) Any person who is under the age of 18 years shall be ineligible for appointment as a member except as a student member.
(2) A person who is a member of staff of the institution shall be ineligible for appointment as a member except as a staff member or in his capacity as Principal.
(3) A student at the institution shall be ineligible to be appointed as a member except as a student member. A person who is already a member other than a student member shall not be required to resign if during his term of office he enrols on a part-time course at the institution, but if he enrols on a full-time course at the institution he shall cease to be a member of the Corporation and thereupon his office shall become vacant.
(4) The Clerk to the Corporation shall be ineligible to be a member.
(5) Subject to paragraphs (6) and (7), a person shall be disqualified from holding, or from continuing to hold, office as a member, if that person has been adjudged bankrupt, or if he is the subject of a bankruptcy restrictions order, an interim bankruptcy restrictions order or a bankruptcy restrictions undertaking within the meaning of the Enterprise Act 2002(3) which amends the Insolvency Act 1986(4) or if he has made a composition or arrangement with his creditors, including an individual voluntary arrangement.
(6) Where a person is disqualified by reason of his having been adjudged bankrupt or his being the subject of a bankruptcy restrictions order, an interim bankruptcy restrictions order or a bankruptcy restrictions undertaking, that disqualification shall cease —
(a)on his discharge from bankruptcy, unless the bankruptcy order made against him has before then been annulled; or
(b)if the bankruptcy restrictions order of which he is the subject is rescinded as a result of an application under section 375 of the Insolvency Act 1986, on the date so ordered by the court; or
(c)if the interim bankruptcy restrictions order of which he is the subject is discharged by the court, on the date of that discharge; or
(d)if the bankruptcy restrictions undertaking of which he is the subject is annulled, at the date of that annulment.
(7) Where a person is disqualified by reason of his having made a composition or arrangement with his creditors, including an individual voluntary arrangement, and he pays his debts in full, the disqualification shall cease on the date on which the payment is completed and in any other case it shall cease on the expiration of three years from the date on which the terms of the deed of composition, arrangement or individual voluntary arrangement are fulfilled.
(8) (a) Subject to paragraph (b) a person shall be disqualified from holding, or from continuing to hold, office as a member if
(i)within 5 years before his appointment would otherwise have taken effect, or since his appointment, he has been convicted whether in the United Kingdom or elsewhere of any offence and has had passed on him a sentence of imprisonment (whether suspended or not) for a period of not less than 3 months without the option of a fine;
(ii)within 20 years before his appointment would otherwise have taken effect he has been convicted as aforesaid and has had passed on him a sentence of imprisonment for a period of more than two and a half years; or
(iii)he has at any time been convicted as aforesaid and has had passed on him a sentence of imprisonment of not less than five years.
(b)For the purpose of this regulation there shall be disregarded any conviction by or before a court outside the United Kingdom of an offence in respect of conduct which, if it had taken place in any part of the United Kingdom, would not have constituted an offence under the law in force in that part of the United Kingdom.
(9) Upon a member of the Corporation becoming disqualified from continuing to hold office by virtue of paragraph (5) or (8), he shall forthwith give notice of the fact to the Clerk to the Corporation.
Term of Office
9.—(1) A member of the Corporation shall hold and vacate office in accordance with the terms of his appointment, but the length of his term of office shall not exceed 4 years.
(2) Members retiring at the end of their term of office shall be eligible for reappointment, and clause 5 shall apply to the reappointment of a member as it does to the appointment of a member’s successor.
Determination of Membership
10.—(1) A member may resign his office at any time by giving notice in writing to the Clerk to the Corporation.
(2) If at any time the Corporation is satisfied that any member—
(a)has been absent from meetings of the Corporation for a period longer than 6 consecutive months without the permission of the Corporation; or
(b)is unable or unfit to discharge the functions of a member,
the Corporation may by notice in writing to that member remove him from office and thereupon the office shall become vacant.
(3) Any person who is a member of the Corporation by virtue of being a member of the staff (including the Principal) of the institution shall cease to hold office if he ceases to be a member of the staff of the institution; and thereupon the office shall become vacant.
(4) A student member shall cease to hold office—
(a)at the end of the academic year in which he ceased to be a student or at such other time in the year after he has ceased to be a student as the Corporation may determine; or
(b)if he is expelled from the institution,
and thereupon the office shall become vacant.
Members not to hold interests in matters relating to the Institution
11.—(1) Except with the approval in writing of the Secretary of State no member shall take or hold any interest in any property held or used for the purpose of the institution.
(2) A member who has any financial interest in the supply of work or goods to or for the purposes of the institution, any contract or proposed contract concerning the institution, or any other matter relating to the institution or who has any other interest of a description specified by the Corporation in any matter relating to the Institution shall—
(a)disclose to the Corporation the nature and extent of his interest; and
(b)if he is present at a meeting of the Corporation or of any committee of the Corporation at which such supply, contract or other matter is to be considered, shall not take part in the consideration or vote on any question with respect to it and shall not be counted in the quorum present at the meeting in relation to a resolution on which he is not entitled to vote.
(3) The Clerk to the Corporation shall maintain a register of the interests of the members of the Corporation which are disclosed to the Corporation, and the register shall be made available during normal office hours at the institution to any person wishing to inspect it.
(4) This clause shall not prevent the members of the Corporation considering and voting upon proposals for the Corporation to insure the members against liabilities incurred by them arising out of their office or the Corporation obtaining such insurance and paying the premium.
Meetings
12.—(1) The Corporation shall meet at least once in every term, and shall hold such other meetings as may be necessary.
(2) Subject to paragraph (3), all meetings shall be summoned by the Clerk to the Corporation, who shall, at least 7 calendar days before the date of the meeting, send to the members written notice of the meeting and a copy of the proposed agenda.
(3) However, if it is proposed to consider at any meeting the remuneration, conditions of service, conduct, suspension, dismissal or retirement of the Clerk to the Corporation, the Chair (and not the Clerk) shall, at least 7 calendar days before the date of the meeting, send to the members a copy of the agenda item concerned together with any relevant papers.
(4) A special meeting of the Corporation may be called at any time by the Chair or at the request in writing of any 5 members. Where the Chair or, in his absence, the Vice-Chair so directs on the ground that there are matters demanding urgent consideration, it shall be sufficient if the written notice convening the meeting and the proposed agenda are given within such period, being less than 7 calendar days, as he specifies.
(5) Every member of the Corporation shall act in the best interests of the Corporation and accordingly shall not be bound in speaking and voting by mandates given to him by any other body or person.
Quorum
13.—(1) Meetings of the Corporation shall be quorate if the number of members present is at least 40% of the membership numbers (that is to say the aggregate of the number determined in accordance with clause 4 and the number of any LSC members).
(2) If the number of members assembled for a meeting of the Corporation does not constitute a quorum therefor, the meeting shall not be held. If in the course of a meeting of the Corporation the number of members thereof present ceases to constitute a quorum, the meeting shall be terminated forthwith.
(3) If for lack of a quorum a meeting cannot be held or, as the case may be, cannot continue, the Chair shall, if he thinks fit, cause a special meeting to be summoned as soon as conveniently may be.
Proceedings of Meetings
14.—(1) Every question to be decided at a meeting of the Corporation shall be determined by a majority of the votes of the members present and voting on the question. Where there is an equal division of votes the chair of the meeting shall have a second or casting vote.
(2) A member may not vote by proxy or by way of postal vote.
(3) No resolution of the members may be rescinded or varied at a subsequent meeting unless consideration of the rescission or variation is a specific item of business on the agenda for that meeting.
(4) Except as provided by Articles 12 and 13 of the Articles of Government (relating to appeals and representations about staff discipline and dismissal), a member of the Corporation who is a member of staff of the institution (including the Principal) shall withdraw—
(a)from that part of any meeting of the Corporation or any committee of the Corporation at which staff matters relating solely to that member of the staff (as distinct from staff matters relating to all members of staff, or all members of staff in a particular class) are to be considered;
(b)from that part of any meeting of the Corporation or any committee of the Corporation at which his reappointment or the appointment of his successor is to be considered; and
(c)if so required by a resolution of the other members present, from that part of any meeting of the Corporation or of any committee of the Corporation at which staff matters relating to any member of staff holding a post senior to his own are to be considered.
(5) A Principal who has chosen not to be a member of the Corporation shall still be entitled to attend and speak at all meetings of the Corporation and any committee of the Corporation, except that he shall withdraw in any case where he would be required to withdraw under paragraph (4) if he were attending as a member.
(6) A student member who is under the age of 18 shall not vote (whether at a meeting of the Corporation or at a meeting of any committee of the Corporation) on any question concerning any proposal—
(a)for the expenditure of money by the Corporation; or
(b)under which the Corporation, or any members of the Corporation, would enter into any contract, or would incur any debt or liability (whether immediate, contingent or otherwise).
(7) Except as provided by rules made under article 16(2) of the Articles of Government relating to appeals and representations by students in disciplinary cases, a student member shall withdraw from that part of any meeting of the Corporation or any committee of the Corporation at which his conduct, suspension or expulsion is to be considered.
(8) In any case where the Corporation or any committee of the Corporation is to discuss staff matters relating to a member or prospective member of the staff of the institution, a student member shall—
(a)take no part in the consideration or discussion of the matter in question and not vote on any question with respect to that matter; and
(b)where required to do so by a majority of the members, other than student members, of the Corporation or committee present at the meeting, withdraw from the meeting.
(9) The Clerk to the Corporation—
(a)shall withdraw from that part of any meeting of the Corporation or any committee of the Corporation at which his remuneration, conditions of service, conduct, suspension, dismissal or retirement in his capacity as clerk are to be considered; and
(b)if he is a member of the staff of the institution, shall withdraw in any case where he would be required to withdraw under paragraph (4) if he were attending as a member of the Corporation.
(10) If the Clerk to the Corporation withdraws from a meeting or part of it under paragraph (9)—
(a)the Corporation shall appoint from their number a person to act as Clerk to the Corporation; or (as the case may be)
(b)the committee in question shall appoint from their number a person to act as Clerk to the committee,
for the duration of such a meeting or part of a meeting.
(11) In this clause “staff matters” means the remuneration, conditions of service, promotion, conduct, suspension, dismissal or retirement of staff.
Minutes
15.—(1) Subject to paragraph (2) at every meeting of the Corporation the minutes of the last meeting shall be taken as an agenda item.
(2) Paragraph (1) shall not require the minutes of the last meeting to be taken as an agenda item of a meeting called under clause 12(4), and where the minutes of the last meeting are, pursuant to this paragraph, not taken as an agenda item of such a meeting they shall be taken as an agenda item at the next meeting which is not called under clause 12(4).
(3) Where minutes of a meeting are taken as an agenda item and agreed to be accurate, those minutes shall be signed as a true record by the Chair of the meeting.
(4) Separate minutes shall be taken of those parts of meetings from which staff or student members or the Clerk to the Corporation have withdrawn. A member of the Corporation who is a member of staff of the institution, a student member or the Clerk to the Corporation who has withdrawn from a meeting in accordance with clause 14(4), (7), (8)(b) or (9) shall not be entitled to see the minutes of that part of the meeting or any papers in relation thereto.
Public Access to Meetings
16. Subject to clause 14(5) any question whether any person who is not—
(a)a member of the Corporation; or
(b)the Clerk to the Corporation
should be allowed to attend a meeting of the Corporation, shall be determined by the Corporation.
Publication of Minutes and Papers
17.—(1) Subject to paragraph (2), the Corporation shall ensure that a copy of —
(a)the agenda for every meeting of the Corporation;
(b)the draft minutes of every such meeting, if they have been approved by the Chair of the meeting;
(c)the signed minutes of every such meeting; and
(d)any report, document or other paper considered at any such meeting,
shall, in each case as soon as may be, be made available during normal office hours at the institution to any person wishing to inspect them.
(2) There shall be excluded from any item required to be made available in pursuance of paragraph (1), any material relating to—
(a)a named person employed at or proposed to be employed at the institution;
(b)a named student at, or candidate for admission to, the institution;
(c)the Clerk to the Corporation;
(d)any matter which, by reason of its nature, the Corporation is satisfied should be dealt with on a confidential basis; or
(e)those parts of meetings from which staff or student members or the Clerk to the Corporation have withdrawn in accordance with clause 14(4), (7),(8)(b) or (9).
Allowances to Members
18. The Corporation shall have the power to pay to the members of the Corporation such travelling, subsistence or other allowances as the Corporation may determine, but shall not without the approval in writing of the Secretary of State pay allowances which remunerate the members for their services as members.
Copies of Instrument of Government
19. A copy of this Instrument shall be given to every member, and shall be available for inspection upon request during normal office hours to every member of staff and every student.
Change of Name
20. The Corporation may change its name with the approval of the Secretary of State.
Application of Seal
21. The application of the seal of the Corporation shall be authenticated by—
(a)the signature of either the Chair or of some other member authorised either generally or specially by the Corporation to act for that purpose; and
(b)the signature of any other member.
Regulation 2
SCHEDULE 2Articles of Government
1.Interpretation
2.Conduct of the Institution
3.Responsibilities of Corporation, Principal and Academic Board
4.Academic Board
5.Delegation of Functions and Committees
6, 7 & 8.Appointment and Promotion of Staff
9.Conduct of Staff
10.Academic Freedom
11.Suspension of Staff
12 & 13.Dismissal of Staff
14.Suspension and dismissal of clerk
15.Grievance Procedures
16.Students
17.Financial Matters
18.Cooperation with Council auditor
19.Internal audit
20.Accounts and audit of accounts
21.Rules and Bye-Laws
22.Copies of Articles of Government, Rules and Bye-Laws
23.Date of Articles of Government
Interpretation
1.—(1) In these Articles of Government—
“the Academic Board” means the body constituted in accordance with article 4,
“the Articles” means these Articles of Government,
“business member”, “community member”, “co-opted member”, “local authority member”, “staff member” and “student member” have the same meanings as in the Instrument of Government,
“Chair” and “Vice-Chair” means respectively the Chair and Vice-Chair of the Corporation appointed under clause 6 of the Instrument of Government,
“the clerk” means the Clerk to the Corporation,
“the Corporation” and “the Secretary of State” have the same meaning as in the Instrument of Government,
“the Council” means the Learning and Skills Council for England,
“operative date” has the same meaning as in the Central Sussex College (Incorporation) Order 2005(5),
“senior post” means the post of Principal and such other senior posts as the Corporation may determine for the purposes of these Articles,
“the staff” means all the staff of the institution,
“the Students' Union” means any association of the generality of students formed to further the educational purposes of the institution and the interests of students as students.
Conduct of the Institution
2. The institution shall be conducted in accordance with the provisions of the Education Acts (as defined in section 578 of the Education Act 1996(6)), any subsequent Education Acts, the Learning and Skills Act 2000(7), any relevant regulations, orders or directions made by the Secretary of State and subject thereto, in accordance with the provisions of the Instrument of Government, these Articles, any rules or bye-laws made under these Articles and any trust deed regulating the institution.
Responsibilities of Corporation, Principal and Academic Board
3.—(1) The Corporation shall be responsible for the following functions—
(a)the determination of the educational character and mission of the institution and for the oversight of its activities;
(b)the effective and efficient use of resources, the solvency of the institution and the Corporation and for safeguarding their assets;
(c)approving annual estimates of income and expenditure;
(d)the appointment, grading, suspension, dismissal and determination of the pay and conditions of service of the holders of senior posts and the clerk (including, where the clerk is, or is to be appointed as, a member of staff, his appointment, grading, suspension, dismissal and determination of pay in his capacity as member of staff);
(e)setting a framework for the pay and conditions of service of all other staff.
(2) Subject to the responsibilities of the Corporation, the Principal shall be the Chief Executive of the institution, and shall be responsible for the following functions—
(a)making proposals to the Corporation about the educational character and mission of the institution, and for implementing the decisions of the Corporation;
(b)the organisation, direction and management of the institution and leadership of the staff;
(c)the appointment, assignment, grading, appraisal, suspension, dismissal, and determination, within the framework set by the Corporation, of the pay and conditions of service of staff other than the holders of senior posts or the Clerk where he is also a member of the staff;
(d)the determination, after consultation with the Academic Board, of the institution’s academic activities, and the determination of its other activities;
(e)preparing annual estimates of income and expenditure for consideration and approval by the Corporation, and the management of budget and resources within the estimates approved by the Corporation;
(f)maintaining student discipline and, within the rules and procedures provided for within these Articles, suspending or expelling students on disciplinary grounds, and implementing decisions to expel students for academic reasons.
(3) Subject to—
(a)the provisions of these Articles;
(b)the overall responsibility of the Corporation; and
(c)the responsibilities of the Principal,
the Academic Board shall be responsible for advising the Principal on the standards, planning, co-ordination, development and oversight of the academic work of the institution, including arrangements for the admission, assessment and examination of students and the procedures for the expulsion of students for academic reasons.
Academic Board
4.—(1) There shall be an Academic Board of no more than 30 members, comprising the Principal (who shall be chair) and such other members of staff and students as may from time to time be approved by the Corporation. The Principal may nominate a deputy chair from among the members of the Academic Board to take the chair in his place. The period of the appointment of members and the selection or election arrangements shall be subject to the approval of the Corporation.
(2) The Academic Board may establish such committees as it considers necessary for the purpose of enabling it to carry out its responsibilities provided that in each case the establishment of a committee is first approved by the Principal. The number of members of any such committee, and the terms on which they are to hold and to vacate office, shall be determined by the Academic Board, and any such committee may include persons who are not members of the Academic Board.
Delegation of Functions and Committees
5.—(1) Subject to the following provisions of this article, the Corporation may establish a committee of the Corporation for any purpose or function, other than those assigned elsewhere in these Articles to the Principal or to the Academic Board, and may delegate powers to—
(a)such a committee;
(b)the Chair or, in his absence, the Vice-Chair; or
(c)the Principal.
(2) The number of members of a committee established under this article, and the terms on which they are to hold and to vacate office, shall be determined by the Corporation.
(3) The Corporation shall establish a committee, to be known as the Search Committee, to—
(a)advise on the appointment of the business, community and local authority members,
(b)advise on the co-option of the co-opted members of the Corporation,
(c)advise on such other matters relating to membership and appointments as the Corporation may remit to them.
(4) The Corporation shall not—
(a)appoint any person as a business, community or local authority member, or
(b)co-opt any person as a member of the Corporation
unless it has first considered the advice of the Search Committee in relation thereto. The Corporation may make rules specifying the procedures for the conduct of the Search Committee and a copy of any such rules, together with the remit of the Search Committee and its advice to the Corporation, shall be available for inspection by any member of the public during normal office hours.
(5) The Corporation shall establish a committee, to be known as the Audit Committee, to advise on matters relating to the Corporation’s audit arrangement and systems of internal control. The committee shall consist of at least 3 persons and may include employees of the Corporation other than those in senior posts, and shall operate in accordance with any requirements of the Council.
(6) Any committee established by the Corporation (other than the Special Committee referred to in article 12) may include persons who are not members of the Corporation.
(7) The Corporation shall not, however, delegate the following—
(a)the determination of the educational character and mission of the institution;
(b)the approval of the annual estimates of income and expenditure;
(c)the responsibility for ensuring the solvency of the institution and the Corporation and for safeguarding their assets;
(d)the appointment or (subject to article 12(12)) the dismissal of the Principal or holder of a senior post;
(e)the appointment or dismissal of the Clerk (including, where the Clerk is, or is to be, appointed as a member of staff his appointment or, subject to article 12(12), dismissal in his capacity as member of staff); and
(f)the modification or revocation of these Articles.
(8) The Corporation may not delegate the power to determine an appeal under articles 11(5)(a), 12(8), 12(14), 13(6) or 13(11).
(9) The Corporation shall ensure that a written statement of their policy regarding—
(a)attendance at committee meetings by persons who are not committee members; and
(b)the publication of the minutes of committee meetings,
is made available during normal office hours at the institution to any person wishing to inspect it.
(10) The Principal may delegate to the holder of any other senior post any functions that are necessary to enable him properly to discharge his responsibilities other than
(a)the management of budget and resources and
(b)any functions that have been delegated to the Principal by the Corporation.
Appointment and Promotion of Staff
6. Each member of staff shall serve under a contract of employment with the Corporation.
7.—(1) Upon the occurrence of a vacancy or expected vacancy in a senior post the Corporation shall—
(a)advertise the vacancy nationally; and
(b)appoint a selection panel consisting of—
(i)(where a vacancy is for the post of Principal) at least 5 members of the Corporation including the Chair or the Vice-Chair (or both the Chair and the Vice-Chair) or
(ii)(where the vacancy is for any other senior post) the Principal, and at least 3 other members of the Corporation.
(2) The members of the selection panel shall—
(a)determine the arrangements for selecting the applicants for interview;
(b)interview those applicants; and
(c)where they consider it appropriate to do so, recommend to the Corporation for appointment one of the applicants they have interviewed.
(3) If the Corporation approves the recommendation of the selection panel, that person shall be appointed.
(4) If the members of the selection panel are unable to agree on a person to recommend to the Corporation, or if the Corporation does not approve their recommendation, the Corporation may require the panel to repeat the steps specified in paragraph (2)(a) to (c),with or without first re-advertising the vacancy.
(5) Without prejudice to paragraph (1) a member of staff may be required to act as Principal or in any other senior post in the event of a vacancy or the temporary absence of the holder of that post, and shall have all the duties and responsibilities of the Principal or holder of such other senior post (as the case may be) during the period of the vacancy or temporary absence. Accordingly any reference in the Instrument of Government or in these Articles to the Principal shall include a person acting as Principal in accordance with this paragraph.
8. The Principal shall have general responsibility for selecting for appointment all members of staff other than—
(a)appointments to senior posts,
(b)where the Clerk is to be appointed as a member of staff, his appointment as a member of staff.
Conduct of Staff
9. After consultation with the staff, the Corporation shall make rules relating to the conduct of the staff.
Academic Freedom
10. In making rules under article 9, the Corporation shall have regard to the need to ensure that academic staff of the institution have freedom within the law to question and test received wisdom, and to put forward new ideas and controversial or unpopular opinions, without putting themselves at risk of losing their jobs or any privileges which they may enjoy at the institution.
Suspension of Staff
11.—(1) The Chair, or in his absence, the Vice-Chair —
(a)may suspend from duty with or without pay, the holder of a senior post for misconduct or other good or urgent cause; and
(b)shall report any such suspension in writing to the Corporation and the LSC within two working days of the suspension or as soon after this as is practicable.
(2) The Principal may suspend from duty with or without pay, any member of staff other than the holder of a senior post for misconduct or other good or urgent cause.
(3) Anyone who is suspended from duty for misconduct or other good or urgent cause shall be entitled to receive from the Principal, or in the case of a senior post-holder, from the Chair or Vice-Chair, written notification of the suspension, setting out the grounds on which the decision to suspend has been taken.
(4) Nothing in this article authorises the suspension of a person without pay where such suspension is not expressly provided for under his contract of employment.
(5) Procedures for the suspension of staff for misconduct or other good or urgent cause shall be set out in rules made by the Corporation, after consultation with the staff, and such rules shall include provision that—
(a)any person who has been suspended for three weeks or more may appeal in writing to the Corporation against the suspension, except that there shall be no such right of appeal if the person has been referred to a Special Committee under article 12(1) because it is considered appropriate that he should be dismissed;
(b)any appeal made under sub-paragraph (a) shall be considered as soon as possible; and
(c)where there is an appeal against suspension, the suspension shall continue to operate pending the determination of the appeal.
Dismissal of senior staff and the Special Committee
12.—(1) Subject to paragraphs (12) to (15), if the Chair, or in his absence the Vice-Chair, or a majority of the members consider that it may be appropriate for the Corporation to dismiss the holder of a senior post, then the Chair, Vice-Chair or Corporation as appropriate, shall refer the matter to a Special Committee of the Corporation, which shall be convened as soon as possible to examine and determine the case for dismissal.
(2) The Special Committee shall consist of at least three members of the Corporation, but the Chair, Vice-Chair, Principal and staff and student members shall not be eligible for membership of it.
(3) The Special Committee shall hold its first meeting within seven days of being convened.
(4) The person whose proposed dismissal is to be considered and determined by the Special Committee shall be entitled to receive from that committee a written statement of the alleged conduct, characteristics or other circumstances which led to his being considered for dismissal and he shall be afforded a reasonable opportunity to consider his response to it.
(5) When sending the statement at paragraph (4), the Special Committee shall invite the senior post-holder to attend a meeting with that committee and no disciplinary action, except suspension, shall be taken against him until that meeting has taken place.
(6) The senior post-holder shall have the right to make representations at the meeting referred to at paragraph (5), including oral representations, for which purpose he may be accompanied and represented by a friend.
(7) After taking any representations into account, the Special Committee shall, take such action as it considers appropriate, which may include dismissal, and communicate its decision to the senior post-holder concerned, notifying him of his right to appeal against it.
(8) The senior post-holder shall have the right to appeal to the Corporation against the decision of the Special Committee and must do so in writing within fourteen days of receipt of that decision.
(9) Where an appeal is made under paragraph (8), the senior post-holder must be invited to a meeting of the Corporation at which he may make representations, including oral representations, and for the purpose of making oral representations he may be accompanied and represented by a friend.
(10) No members of the Special Committee to which a reference is made under paragraph (1) shall attend the meeting of the Corporation under paragraph (9).
(11) The Corporation shall consider the decision of the Special Committee and any representations of the senior post-holder and take such action as it considers appropriate and communicate its decision to the senior post-holder and to the Special Committee.
(12) The Chair, or in his absence the Vice-Chair, may dismiss the holder of a senior post with immediate effect, without any need for prior notice and without referral to the Special Committee, where the circumstances are such that he is entitled to do so by reason of the conduct of the senior post-holder and in such a case paragraphs (1) to (11) of this article shall not apply.
(13) Where a senior post-holder has been dismissed pursuant to paragraph (12), the Chair or Vice-Chair, as appropriate, shall provide him with a written statement of the alleged misconduct which has led to the dismissal and the reasons why they consider he was guilty of such misconduct and notifying him of his right to appeal to the Corporation against the dismissal.
(14) A senior post-holder may appeal in writing to the Corporation within fourteen days of receiving a written statement under paragraph (13) and the Corporation shall, as soon as reasonably practicable after receipt of notification of such an appeal, invite him to attend a meeting, at which he may make representations, including oral representations and may be accompanied and represented by a friend.
(15) The Corporation shall determine the appeal, having taken any representations into account, and shall notify the senior post-holder and the Special Committee of its decision.
(16) After consultation with senior post-holders, the Corporation shall make rules setting out procedures for—
(a)the conduct of the Special Committee;
(b)the dismissal of senior post-holders under paragraph (12); and
(c)the consideration of appeals under paragraph (14), including appropriate time limits where these are not already set out in this article.
(17) A failure by the Corporation or the Special Committee to take any action within a time limit set out in this article shall not relieve them of the duty to take that action.
Dismissal of staff other than senior post-holders
13.—(1) The Principal may dismiss any member of staff other than the holder of a senior post and that dismissal may take immediate effect, without any need for prior notice, where the circumstances are such that he is entitled to do so by reason of the conduct of that member of staff.
(2) Before any decision to dismiss a member of staff is taken, other than a decision to dismiss him with immediate effect, the person whose proposed dismissal is to be considered and determined by the Principal shall be entitled to receive from him a written statement of the alleged conduct, characteristics or other circumstances which led to his being considered for dismissal and he shall be afforded a reasonable opportunity to consider his response to it.
(3) When sending the statement at paragraph (2), the Principal shall invite the post-holder to attend a meeting with him and no disciplinary action, except suspension, shall be taken against the post-holder until that meeting has taken place.
(4) The post-holder shall have the right to make representations at the meeting referred to at paragraph (3), including oral representations, for which purpose he may be accompanied and represented by a friend.
(5) After taking any representations into account, the Principal shall take such action as he considers appropriate, which may include dismissal, and shall communicate his decision to the post-holder concerned, notifying him of his right to appeal against it.
(6) The post-holder shall have the right to appeal to the Corporation against the Principal’s decision and must do so in writing within fourteen days of receipt of that decision.
(7) Where an appeal is made under paragraph (6), the post-holder must be invited to a meeting of the Corporation, at which he may make representations, including oral representations and he may be accompanied and represented by a friend.
(8) The Principal shall not attend the meeting of the Corporation under paragraph (7).
(9) The Corporation shall consider the decision of the Principal and any representations of the post-holder and take such action as it considers appropriate and communicate its decision to the post-holder and to the Principal.
(10) Where a member of staff has been dismissed with immediate effect under paragraph (1), the Principal shall provide him with a written statement of the alleged misconduct which has led to the dismissal and the reasons why he considers he was guilty of such misconduct and notifying him of his right to appeal to the Corporation against the dismissal.
(11) A post-holder may appeal in writing to the Corporation within fourteen days of receiving a written statement under paragraph (10) and the Corporation shall, as soon as reasonably practicable after receipt of notification of such an appeal, invite him to attend a meeting, at which he may make representations, including oral representations, and may be accompanied and represented by a friend.
(12) The Corporation shall determine the appeal, having taken any representations into account, and shall notify the post-holder and the Principal of its decision.
(13) After consultation with the staff, the Corporation shall make rules setting out procedures for—
(a)the dismissal of staff by the Principal; and
(b)the consideration of appeals under paragraph (12), including appropriate time limits where these are not already set out in this article.
Suspension and dismissal of the Clerk
14.—(1) Where the Clerk is also a member of staff at the institution, he is to be treated as a senior post-holder for the purposes of articles 11 – 13 which relate to the suspension and dismissal of staff.
(2) Where the Clerk is suspended or dismissed under articles 11 or 12, that suspension or dismissal does not affect his role as Clerk to the Corporation.
(3) The suspension or dismissal of the Clerk as a member of staff under articles 11 or 12 will have no bearing on any action which the Corporation may take with reference to the termination of any separate appointment he may have as Clerk, or his suspension from such appointment.
Grievance procedures
15. The Corporation shall consult the staff and then make rules setting out procedures which the staff must follow if they wish to seek redress for any grievances relating to their employment.
Students
16.—(1) Any Students' Union shall conduct and manage its own affairs and funds in accordance with a constitution approved by the Corporation and shall present audited accounts annually to the Corporation. No amendment to or rescission of that constitution, in part or in whole, shall be valid unless approved by the Corporation.
(2) After consultation with representatives of the students, the Corporation shall make rules concerning the conduct of students, including procedures for suspension and expulsion (including expulsion for an unsatisfactory standard of work or other academic reason).
Financial Matters
17. The Corporation shall set the policy by which the tuition and other fees payable to the Corporation are determined (subject to any terms and conditions attached to grants, loans or other payments paid or made by the Council).
Co operation with Council Auditor
18. The Corporation shall cooperate with any person authorised by the Council to audit any returns of number of students or claims for financial assistance and shall in particular give any such person access to any documents or records held by the Corporation including records stored on computers.
Internal Audit
19.—(1) The Corporation shall, at such times as it considers appropriate, examine and evaluate (or arrange for the examination and evaluation on its behalf of) its systems of internal financial control to ensure that they contribute to the proper, economic, efficient and effective use of the Corporation’s resources.
(2) The Corporation shall not appoint any persons (“internal auditors”) to carry out the activities referred to in paragraph (1) on their behalf if such persons are appointed as external auditors under article 20.
Accounts and Audit of Accounts
20.—(1) The Corporation shall—
(a)keep proper accounts and proper records in relation to the accounts; and
(b)prepare in respect of each financial year of the Corporation a statement of accounts.
(2) The statement shall—
(a)give a true and fair account of the state of the Corporation’s affairs at the end of the financial year and of the Corporation’s income and expenditure and inflows and outflows of cash in the financial year; and
(b)comply with any directions given by the Council as to the information to be contained in it, the manner in which the information is to be presented, the methods and principles according to which it is to be prepared and the time and manner of publication.
(3) The accounts (including any statement prepared under this clause) shall be audited by persons (“external auditors”) appointed by the Corporation (subject to paragraph (5)) in respect of each financial year.
(4) Such auditors shall be appointed and other audit work conducted, in accordance with any requirements of the Council.
(5) The Corporation shall not appoint persons as external auditors under paragraph (3) in respect of any financial year if those persons are also appointed as internal auditors under article 19.
(6) In this article in relation to the Corporation—
(a)“financial year” means the first financial year and (except as provided for in sub-paragraph (c)), each successive period of 12 months;
(b)“the first financial year” means the period commencing with the date on which the Corporation is established and ending either with the second 31st July following that date or ending with some other date determined by the Corporation with the approval of the Council; and
(c)if the Corporation is dissolved—
(i)the last financial year shall end on the date of dissolution of the Corporation; and
(ii)the Corporation may, with the approval of the Council, determine that what would otherwise be the last two financial years shall be a single financial year for the purpose of this article.
Rules and Bye-Laws
21. The Corporation shall have the power to make rules and bye-laws concerning such matters with regard to the government and conduct of the institution as they shall think fit. Such rules and bye-laws shall be subject to the provisions of the Instrument of Government and these Articles.
Copies of Articles of Government, Rules and Bye-Laws
22. A copy of these Articles, and of any rules and bye-laws, shall be given to every member of the Corporation and shall be available for inspection upon request during normal office hours at the institution to every member of staff and every student.
Date of Articles of Government
23. These Articles shall apply to—
(a)the Corporation, on the date of establishment; and
(b)the institution, on the operative date.
Explanatory Note
(This note is not part of the Regulations)
These Regulations prescribe the provisions of the instrument providing for the constitution of, and articles of government for, Central Sussex College Further Education Corporation.
(1)
1992 c. 13; Schedule 4 was amended by paragraph 44 of Schedule 9 to the Learning and Skills Act 2000 (c. 21); see section 61(1) for the meaning of “regulations”.
(2)
2000 c. 21.
(3)
2002.c.40.
(4)
1986.c.45.
(5)
S.I. 2005 /396
(6)
1996 c. 56
(7)
2000 c. 21
